Committees Coordinator Jobs in Dammam

We are looking for a highly organized and motivated administrative assistant to join our team. You will be responsible for providing comprehensive administrative support, including managing correspondence, scheduling appointments, and maintaining accurate records. If you have excellent communication skills, the ability to multitask, and an understanding of the importance of accuracy in office work, we invite you to apply.

Job Duties:
* Answering phone calls and emails and handling customer inquiries.
* Organizing and scheduling meetings and appointments and preparing necessary agendas.
* Maintaining and managing files, documents, and records in an organized and efficient manner.
* Assisting in preparing reports, presentations, and other administrative documents.
* Providing general support to the administrative team as needed.

Join our team as an Executive Secretary at Al Mashora Law Firm!

We are looking for a dedicated individual to manage the executive's agenda, including appointments, meetings, and important court sessions. The role includes:

• Coordinating case dates and alerts for lawyers regarding upcoming sessions and deadlines.
• Handling phone calls and emails, ensuring proper triage and responses.
• Organizing and updating electronic legal files daily in the company’s system.
• Preparing meeting minutes, documenting decisions and recommendations.
• Coordinating with clients regarding their requirements and documents.
• Following up on invoices and payments in collaboration with the finance department.
• Maintaining confidentiality regarding all information and cases.
• Arranging travel and external meetings as required.
• Collaborating with the procurement department for administrative requests.
• Assisting with HR matters related to attendance, leave, and onboarding.
• Performing additional administrative tasks as required by partners or management.

Qualifications:

• Bachelor's degree or relevant diploma (Management, Secretarial, Law, or equivalent).
• Previous experience in a law firm or legal environment is essential.
• Proficient in computer skills (Microsoft Office).
• Able to work under pressure with strong organizational skills.
• Committed to professional confidentiality and accuracy.
• Fluent in English, both spoken and written.

About the Role:
As a Project Coordinator at Napco National, you will play a pivotal role in overseeing various project activities while ensuring alignment with project goals. This position requires a proactive approach and the ability to work collaboratively across departments.

Key Responsibilities:

• Project Scope: Assist in monitoring project scope and report any deviations to the Project Manager.
• Project Timeline: Support schedule development and follow up on activity progress to ensure adherence to approved timelines.
• Project Cost: Track project expenditures and update cost records to support budget monitoring.
• Project Quality: Assist in implementing quality control activities by documenting inspections, tests, and reporting non-conformities.
• Project Human Resources: Coordinate with internal departments for resource availability, maintain attendance and manpower records, and escalate delays or performance concerns.
• Project Procurement: Follow up with suppliers for timely delivery of materials and services.
• Project Communication: Maintain stakeholder lists, prepare meeting minutes, progress reports, and organize filing systems for project documentation.
• Project Risk: Assist in tracking risks and documenting mitigation actions.
• Project Handover: Support commissioning activities and assist in preparing for project close-out.

Join Our Team as a Secretary!
Saudi Services For Electro Mechanic Works Co. SSEM is seeking a detail-oriented and organized Secretary to manage vital administrative tasks within our company. Established in 1976, we have made significant contributions to construction projects across Saudi Arabia, ensuring adherence to the highest standards.

Key Responsibilities:

• Manage schedules, appointments, and meetings.
• Prepare and maintain correspondence, reports, and documents.
• Handle incoming calls, emails, and other communications.
• Organize and maintain physical and electronic filing systems.
• Record meeting minutes and follow up on action items.
• Coordinate with departments and external parties as needed.
• Maintain confidentiality of company information.
• Perform other administrative duties assigned by management.

What We Offer:
A dynamic work environment in a reputable company that values commitment and quality. Join us to contribute to our projects that are shaping the infrastructure of Saudi Arabia.

Join Reinhausen as an Administration Specialist!
Be a vital part of our team in Dammam, where you will play a crucial role in bridging core departments and ensuring operational efficiency. As the Administration Specialist (Operations Support), you will:

• Manage the end-to-end billing cycle ensuring accuracy and compliance.
• Assist in the administration of employee visas, labor contracts, maintaining a master digital archive.
• Document workflows to support seamless operations during peak times.
• Identify bottlenecks and suggest improvements in team workflows.
• Manage office vendor contracts and resources.

Qualifications:
To be successful, you should bring:

• 4+ years of experience in an Operations or Admin role.
• Expert proficiency in MS Excel with experience in ERP or accounting.
• Fluency in English (B1 level or higher).
• A process-oriented mindset.
• Eligibility to work as a Saudi national.
• Ability to start immediately.

Benefits:
We offer various benefits to support our employees, including performance bonuses, comprehensive health coverage, family support programs, and housing/transportation assistance.

About the Role

Arabian Private Holdings is seeking a Project Management Associate to join its team in Dammam, Eastern Province, Saudi Arabia. This entry-level position focuses on providing execution support for key client engagements, translating strategic initiatives into actionable steps. The role involves ensuring project progression, maintaining timelines, and facilitating communication between leadership and client stakeholders. It is designed for individuals eager to learn and contribute to high-impact projects within a consulting firm.

Arabian Private Holdings operates on the principle of addressing critical business problems that may not fit traditional consulting models. The firm provides experienced partners to engage with complex challenges and develop rigorous viewpoints. Their work spans corporate strategy, governance, and operating model efficiency for significant family groups, corporations, and government entities. The firm prioritizes clarity and takes on a limited number of mandates to ensure client attention. Their hybrid operating model combines private analysis with in-person collaboration, using remote tools for analysis and report drafting, and on-site sessions for client advisement. This approach aims to ensure high performance and analytical rigor while maintaining executive-level relationships, offering associates direct mentorship from partners.

Key Responsibilities

• Track and organize project milestones to ensure deliverables for regional energy mandates remain on schedule.
• Conduct targeted market and industry research to support principals in strategic decision-making.
• Prepare concise written briefings, summaries, and meeting minutes to clarify operational choices for executive stakeholders.
• Assist holding companies and client teams in mapping and documenting current operating model processes.
• Coordinate key meetings and manage structured communications with client-side project teams.
• Maintain the firm's internal progress logs, ensuring client mandates are organized and transparent.
• Help compile board packs, structured presentations, and regular progress reports.

Qualifications and Requirements

• Excellent written and verbal communication skills in English, with the ability to write with precision.
• Strong logical organization skills and curiosity for understanding complex business operations.
• A disciplined approach to details, including structural document formatting and capturing precise action items.
• Ability to work independently, manage personal schedules, and coordinate effectively with team members.
• Strong analytical skills, with the ability to synthesize qualitative information into clear, structured takeaways.
• A degree or equivalent foundational knowledge in business, finance, law, or a related field.

Required Skills

• Communication (written and verbal)
• Logical organization
• Curiosity
• Attention to detail
• Independent work and time management
• Coordination
• Analytical skills and information synthesis

Work Environment and Opportunity

This is a full-time, entry-level position (0-1 years of experience) located in Dammam, Eastern Province, Saudi Arabia. The role offers direct mentorship from experienced partners and the opportunity to work on high-profile mandates for major holding companies and regional energy entities. The firm utilizes a balanced hybrid work environment that provides professional flexibility alongside essential team connection, fostering a focused learning environment for developing analytical and strategic advisory skills.

Join Our Team as a Sales Coordinator!
Musco Lighting is excited to announce an opening for a Sales Coordinator in our growing Dammam, Saudi Arabia office. The ideal candidate will work cooperatively with Sales and members of the distribution team to meet customer expectations through the coordination of the sales process. If you meet the qualifications below, we look forward to hearing from you!

Essential Criteria:

• Bachelor's degree or equivalent in Business, Communications, Marketing, International Studies, or a technical field
• Two or more years' experience in a technical customer support role
• Excellent communication skills in both Arabic and English
• Experience in a multicultural work environment preferred
• Detailed, organized, and results-driven with problem-solving abilities
• Self-directed within a team environment; ability to manage multiple tasks
• Occasional international travel may be needed
• Occasional overtime and weekend hours may be required

Roles And Responsibilities:

• Manage the complete project workflow including planning, pre-sale, post-sale, manufacturing, and installation.
• Analyze and maintain quality information in systems for assigned projects.
• Serve as the primary contact for Field Sales regarding company processes and policies.
• Develop and maintain strong communication with contractors, engineers, and customers.
• Assist in developing policies to effectively meet customer and project requirements.
• Facilitate billing and credit procedures as needed.

About Musco:
Musco is the world leader in sports and large-area lighting solutions, providing innovative designs for projects in over 125 countries. We offer a supportive culture focused on employee growth and community impact. Join us and be part of a company that values meaningful work and partnerships that enhance recreational opportunities worldwide.