Committees Coordinator Jobs in Makkah

We are looking for an administrative assistant to join our team, where they will be responsible for communicating with drivers and organizing daily operations, managing internal and external correspondence, and preparing reports and administrative documents. The suitable candidate will coordinate daily office work, receive phone calls, and follow up on administrative transactions with various entities. A person who is organized with excellent communication skills and proficiency in using basic computer programs such as Word and Excel, and is familiar with Arabic and Urdu languages is required.

Join MBRF as an Administrative Assistant!
Are you ready to build your career at one of the world’s largest food companies? At MBRF, we are dedicated to nourishing lives through quality and innovation, positively impacting thousands of families worldwide.

About the Role:
As an Administrative Assistant, you will play a vital role in supporting our operations and facilitating effective communication across teams. This position is on-site, allowing you to engage directly with your colleagues and contribute to our mission.

Your Responsibilities:

• Provide administrative support to ensure efficient operation of the office.
• Assist in managing schedules, communications, and fulfilling administrative tasks.
• Collaborate with colleagues to foster a productive work environment.

Why MBRF?
At MBRF, we believe in promoting the growth of our internal talent and providing opportunities to develop your career within our organization. By applying now, you take an important step in your professional journey. Become part of a team that believes in the power of sustainability, safety, quality, and integrity!

Join us now and be part of MBRF’s remarkable journey!

Job Opportunities

Afia Contracting Company announces the availability of job opportunities in Mecca for the following positions:

• Administrative Assistant
• Data Entry

The company emphasizes its commitment to providing a supportive and inclusive work environment, and applying the principle of equal employment opportunities without discrimination.

The company also welcomes job applications from qualified persons with disabilities, and is committed to providing reasonable accommodations and adapting the work environment to support their performance of their job duties efficiently and effectively.

Join Rotana Hotels as an Executive Secretary!
We are currently seeking an enthusiastic and committed individual with exceptional communication skills who prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.

Key Responsibilities:

• Provide a full range of executive secretarial and administrative support activities for the General Manager, including highly confidential and sensitive matters.
• Ensure all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.
• Compose and prepare routine correspondence and prepare simple interpretation of documents as requested.
• Review all incoming mail and prioritize it before forwarding to the General Manager.
• Maintain and update the calendar for appointment and meeting schedules.
• Organize travel and external business trips on behalf of the General Manager.

Skills and Qualifications:

• College diploma in secretarial training with relevant experience.
• Fluency in both written and spoken English.
• Computer literate with typing skills of 60wpm accurately.

Competencies:

• Understanding Hotel Operations
• Customer Focus
• Effective Communication
• Teamwork

Join us in delivering exceptional hospitality at Rotana!

About DHI
DHI is a global and independent company dedicated to working on challenges within the fields of water and environment and sustainability. Within these fields, we provide a wide range of advisory, digital advisory, research and water governance services as well as providing leading edge MIKE technologies and products to the market. At DHI, we are constantly looking for passionate and talented people who are eager to join our team.

About The Role
We are establishing a new office at KAUST and are looking for a motivated and organized Saudi Administrative Assistant to support our daily operations. This is a part-time position (2 days per week), ideal for someone who is reliable, detail-oriented, and enjoys a varied administrative role in an international environment. You will join a small, growing team of three in our new KAUST office.

Responsibilities And Challenges

• Provide general administrative and office support to ensure smooth daily operations.
• Assist with document preparation, filing, and correspondence.
• Coordinate meeting schedules, visitor logistics, and office supplies.
• Liaise with KAUST administrative departments and external vendors as needed.
• Support onboarding and logistics for visiting staff or project partners.
• Perform other administrative duties as required by the office manager or team.

Qualifications And Personal Skills

• Saudi national (required).
• Based at or near KAUST (Thuwal) or willing to commute.
• Strong organizational and communication skills in English and Arabic.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Prior administrative or office coordination experience preferred.
• Professional, reliable, and able to work independently with minimal supervision.

We offer

• Flexible part-time schedule (2 days per week).
• Collaborative and professional working environment.
• Competitive compensation aligned with experience and qualifications.
• Opportunity to be part of an exciting new initiative at KAUST.

Join AECOM as an Administrative Assistant!
At AECOM, we're dedicated to improving the world through innovative infrastructure solutions. This is a fantastic opportunity for an experienced Administrative Assistant to influence our operations in Makkah, Saudi Arabia.

Role Overview:
As an Administrative Assistant, you will support managers and project teams with comprehensive operational guidance. You'll ensure the smooth running of administrative tasks while contributing significantly to the success of our projects.

Key Responsibilities:

• Provide administrative support to managers.
• Prepare and format correspondence, documents, and reports with precision.
• Coordinate schedules and manage travel logistics.
• Oversee office supply inventory and vendor relationships.
• Conduct project financial reviews and manage compliance documentation.
• Lead proposal development and manage documentation processes.
• Drive continuous improvement efforts in administration tasks.

Qualifications:
We require candidates to have at least three years of relevant administrative experience or a diploma in office management with two years of professional exposure. Proficiency in Microsoft Office Suite and excellent communication skills are essential.

Why AECOM?
Join a global team committed to creating sustainable solutions. Enjoy comprehensive benefits and support for your professional growth in a collaborative environment. If you're ready to make a difference, we'd love to hear from you!

About the Company:
Longevity Wellness Hub is dedicated to elevating the human experience by helping people age well and live better. The hub integrates quantum frequency scanning, advanced fitness protocols, and biohacking technologies to support holistic health and performance. Services are designed to optimize physical, mental, and emotional well-being through personalized, data-driven approaches. In addition to its cutting-edge tools, Longevity Wellness Hub fosters a supportive community through events, workshops, and shared wellness experiences.

Role Description:
This is a full-time, on-site Administrative Assistant role based in Jeddah. The Administrative Assistant will manage day-to-day office operations, including scheduling appointments, greeting clients, and maintaining a welcoming reception area. Responsibilities include:

• Handling phone calls and messages
• Responding to emails and supporting visitor inquiries with professional and courteous communication
• Organizing files and records
• Preparing basic reports
• Supporting executives with calendar coordination
• Assisting with logistics for community events and wellness sessions

Collaborating closely with the wellness and operations teams to ensure smooth, efficient administrative support for all hub activities.

Qualifications:

• Strong Administrative Assistance and Executive Administrative Assistance skills
• Professional Phone Etiquette and Communication skills
• Solid Clerical Skills including filing, data entry, document preparation, and basic record-keeping
• High level of organization and attention to detail
• Proficiency with common office software
• Customer service mindset with a friendly, respectful, and inclusive approach
• Ability to work on-site in Jeddah
• Previous experience in an administrative or front-desk role is an advantage
• Relevant diploma or degree in business administration or a related field is preferred

Join DXC Technology as an Executive Assistant / Receptionist!

In this pivotal role, you will be the first point of contact, responsible for ensuring a professional and welcoming atmosphere at our reception area while supporting three executives in their daily operational needs.

Key Responsibilities:

• Reception & Office Coordination:
  Manage the day-to-day reception tasks including welcoming visitors, managing calls and emails, coordinating meeting rooms, and acting as a resource for office queries.
• Executive Assistant Support:
  Support three executives by handling calendar management, meeting coordination, preparing documents, managing travel bookings, and overseeing expenses and reporting.
• Administration & Organization:
  Maintain digital and paper filing systems, support onboarding logistics for new employees, assist with miscellaneous projects, and ensure confidentiality.

Who You Are:
A proactive individual who thrives in a busy reception environment, with excellent organizational and prioritization skills. You communicate clearly and professionally, are comfortable dealing with stakeholders, and have a reliable and discreet nature.

Essential Skills and Experience:

• Experience in a receptionist, EA, or office support role.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Strong organizational skills and a degree or relevant experience.
• 4+ years of relevant work experience.

Desirable Qualities:

• Experience supporting multiple executives and working in a corporate environment.
• Fluent in both English and Arabic.

At DXC Technology, you will thrive in a collaborative environment created to foster new ideas and empower everyone in the team.

Join Nestlé as an HR Coordinator!
As the world's largest Food and Beverage Company, Nestlé offers an enriching career path driven by the purpose of enhancing the quality of life and contributing to a healthier future. In this position, you will play a critical role in supporting the General Manager (GM) and ensuring smooth administrative operations.

A Day in the Life:
- Manage assets, supplies, files and documents for the GM's office.
- Organize bookings and reservations for internal and external business visits, training, and meetings.
- Attend meetings as directed by the GM, assisting with minutes if required.
- Handle annual gifting for VIP stakeholders, coordinating sending and receiving of correspondence.
- Type official documents and letters in English as needed.
- Consolidate commercial reports and follow up with stakeholders.
- Liaison with official institutions and manage PR gifts and cards for VIP customers and bodies.
- Coordinate travel arrangements and manage T&E policy.

What Will Make You Successful:
- A university degree and 2-3 years of experience in administrative or support services.
Come and make an impact at Nestlé while growing both professionally and personally!

Join Napco National as a Project Coordinator!
As a vital member of our team, you will assist in various aspects of project management ensuring our projects are completed successfully and on time. This is a fantastic opportunity to work with a leading manufacturing company in Saudi Arabia that has been driving the industrial sector since 1956.

Key Responsibilities:

• Project Scope: Assist in monitoring project scope and reporting deviations to the Project Manager.
• Project Time: Support schedule development and track activity progress to ensure adherence to timelines.
• Project Cost: Track expenditures and update cost records to support budget monitoring.
• Project Quality: Implement quality control activities including documentation of inspections and tests.
• Project Human Resources: Coordinate with internal departments for resource availability and maintain attendance records.
• Project Procurement: Ensure timely delivery of materials and services through follow-ups with suppliers.
• Project Communication: Maintain stakeholder lists, prepare reports, and organize documentation.
• Project Risk: Assist in tracking risks and documenting mitigation actions.
• Project Handover: Support commissioning activities and prepare handover reports.

About Napco National:
Napco National is a leading Saudi company specializing in manufacturing and marketing plastic and paper packaging solutions, contributing significantly to the local industrial sector and aiming for a sustainable future.

Join AECOM as an Executive Assistant
At AECOM, we're delivering a better world. As the global leader in infrastructure, we're seeking a highly organized and proactive Executive Assistant to join our team in Makkah, Saudi Arabia. This role serves as a strategic partner to senior-level executives, enabling them to focus on high-impact initiatives.

Key Responsibilities:
• Manage complex calendars for senior executives and anticipate scheduling needs.
• Review and prioritize incoming emails, managing communications effectively.
• Coordinate comprehensive travel arrangements and create detailed itineraries.
• Organize executive meetings, including agenda preparation and follow-up on action items.
• Prepare expense reports and ensure accurate financial documentation.
• Maintain strong relationships with internal departments and support hybrid meetings.
• Conduct market research to assist in executive decision-making.

Qualifications:
• Bachelor's degree or 5+ years of executive support experience.
• Proficient in Microsoft 365 applications.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Ability to manage multiple competing priorities in a fast-paced environment.

Preferred Qualifications:
• Experience with SharePoint and project management tools.
• Familiarity with the Middle East business practices.

Join us at AECOM and be part of a global team that champions your growth and career ambitions. AECOM offers comprehensive benefits to meet the diverse needs of our employees and is committed to delivering a better world.

Join Le Méridien Hotels & Resorts as a Sales Coordinator!
At Le Méridien, we celebrate diverse cultures and provide unique experiences for our guests. As a Sales Coordinator, you will play a crucial role in supporting our sales and marketing initiatives. Your responsibilities will include:

• Performing general office duties such as filing, sending emails, typing, faxing, and copying.
• Preparing sales-related documents throughout the sales process, including proposals, contracts, and banquet event orders.
• Promoting awareness of our brand image internally and externally.
• Gathering materials and assembling information packages (*, brochures, promotional materials).
• Using sales techniques to maximize revenue while maintaining existing guest loyalty.
• Answering guest inquiries about property facilities/services.
• Acting as the point of contact for clients and responding to their questions and requests via phone and email.

The ideal candidate will have at least one year of related work experience, possess a high school diploma or *** equivalent, and have a professional appearance and demeanor.

Why join us? By joining our team at Le Méridien, you become part of a prestigious company dedicated to providing exceptional service and creating memorable guest experiences. We value our associates' contributions and strive for a supportive work environment.

If you're excited about building connections with guests and delivering remarkable services, we encourage you to apply for this opportunity.

A correspondent works 3 days a week for 4 hours each day. He must have a car.

Exceptional Hospitality Starts with You
Picture yourself brightening someone’s day. When you join our Hotels team, that’s exactly what you’ll do every time you come to work! As a Personal Assistant to the General Manager, you’re not just providing support to the General Manager and department managers – you’re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.

Responsibilities
Here's what you'll do during a typical day:

• Support daily office operations: Provide administrative support such as word processing, data entry, filing, and copying to support department operations
• Delight our guests: Respond promptly and professionally to all guest interactions
• Manage communication: Answer telephones, handle email communications, and process correspondence in a timely and efficient manner
• Coordinate travel arrangements: Organize and manage bookings for department managers
• Support special projects: Assist with departmental initiatives or ad-hoc assignments

Qualifications
What It Takes to Make the Stay:
At Hilton, Our Core Values Define What It Takes To Succeed Here And Guide The Qualities We Look For In Every Team Member: A passion for spreading the light and warmth of Hospitality. Acting with Integrity and always doing the right thing. Inspiring others through Leadership. A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.

About the Role
We are seeking a professional and customer-focused Receptionist to join our team in Madina. The ideal candidate will be responsible for creating a positive first impression for visitors, managing front desk operations, and providing administrative support to ensure smooth daily operations.

Key Responsibilities

• Greet and welcome visitors, clients, and guests in a professional manner.
• Answer, screen, and direct incoming phone calls.
• Manage front desk activities and maintain a clean, organized reception area.
• Handle incoming and outgoing correspondence, emails, and courier services.
• Schedule appointments and coordinate meeting room bookings.
• Maintain visitor logs and ensure adherence to company policies.
• Provide administrative support to various departments as required.
• Assist with document filing, record keeping, and data entry tasks.

Requirements

• Saudi.
• 2–4 years of experience in a receptionist, front desk, customer service, or administrative role.
• Excellent verbal and written communication skills in both Arabic and English.
• Strong interpersonal and customer service skills.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Professional appearance and positive attitude.
• Strong organizational and multitasking abilities.

What We're Looking For

• Friendly and approachable personality.
• Strong attention to detail.
• Ability to work independently and manage multiple tasks efficiently.
• Commitment to providing excellent customer service.