Executive secretary Jobs for Students in Saudi Arabia

Join AL-AYUNI Investment and Contracting Company as an Executive Secretary!

As a pivotal role within our organization, you will provide essential support to the General Manager and facilitate smooth operations across departments. Your proactive communication and organizational skills will make you an invaluable asset in our team.

Key Responsibilities:

• Executive Support: Manage the General Manager’s calendar, arrange meetings, prepare agendas, and handle confidential correspondence.
• Document Management: Draft, review, and format official documents, presentations, and reports.
• Communication & Coordination: Serve as the primary point of contact between the General Manager and stakeholders.
• Office Administration: Maintain records, oversee office supplies, and logistics for events.
• Travel & Logistics: Coordinate travel arrangements for the General Manager and visitors.
• Confidentiality & Compliance: Ensure sensitive information is handled with confidentiality.
• Follow-Up & Monitoring: Track pending issues and prepare status updates.
• Support to Department: Provide administrative support to the Equipment Operations team when necessary.

Requirements:

• Bachelor’s Degree in Business Administration, Office Management, or a related field.
• Proficiency in MS Office Suite (Word, Excel, PPT, Outlook).
• Excellent written and verbal communication skills in both English and Arabic.
• Strong organizational and multitasking abilities.
• High degree of discretion with confidential information.
• Teamwork and initiative.
• Strong follow-up and coordination skills.

About Us: AL-AYUNI Investment and Contracting Company, established in 1960, is a respected name in Saudi Arabia, known for its strong values and professional results. We are committed to leading the construction industry across the MENA region while building trusted relationships and exceeding client expectations.

Join GOUSOR AL-AEMAR TRADING COMPANY as an Executive Secretary!
As an institution that specializes in providing premium-quality wood products, we take pride in our commitment to quality and reliability. Established in 2015, we are recognized as a leading importer in the wood trading industry, and we invite you to be a part of our dedicated team in Jeddah.

Role Overview:
This full-time Executive Secretary role involves a range of clerical and administrative duties, supporting our leadership team. Key responsibilities include:

• Managing and organizing correspondence and scheduling effectively.
• Providing executive administrative support, including calendar management and travel coordination.
• Facilitating both internal and external communications.
• Assisting with company secretarial duties and compliance tasks.
• Delivering exceptional customer service to clients and team members.

Qualifications:
To succeed in this role, candidates should possess:

• Strong clerical skills and communication abilities.
• Experience in company secretarial work, with a focus on record-keeping and reporting.
• A detail-oriented approach and proficiency in office software (*, Microsoft Office Suite).
• A bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
• Previous experience in an administrative role, specifically as an Executive Secretary, is advantageous.

Come join us if you are passionate about delivering exceptional support and can thrive in a dynamic environment!

Join AL-AYUNI Investment and Contracting Company as an Executive Secretary!

As a pivotal role within our organization, you will provide essential support to the General Manager and facilitate smooth operations across departments. Your proactive communication and organizational skills will make you an invaluable asset in our team.

Key Responsibilities:

• Executive Support: Manage the General Manager’s calendar, arrange meetings, prepare agendas, and handle confidential correspondence.
• Document Management: Draft, review, and format official documents, presentations, and reports.
• Communication & Coordination: Serve as the primary point of contact between the General Manager and stakeholders.
• Office Administration: Maintain records, oversee office supplies, and logistics for events.
• Travel & Logistics: Coordinate travel arrangements for the General Manager and visitors.
• Confidentiality & Compliance: Ensure sensitive information is handled with confidentiality.
• Follow-Up & Monitoring: Track pending issues and prepare status updates.
• Support to Department: Provide administrative support to the Equipment Operations team when necessary.

Requirements:

• Bachelor’s Degree in Business Administration, Office Management, or a related field.
• Proficiency in MS Office Suite (Word, Excel, PPT, Outlook).
• Excellent written and verbal communication skills in both English and Arabic.
• Strong organizational and multitasking abilities.
• High degree of discretion with confidential information.
• Teamwork and initiative.
• Strong follow-up and coordination skills.

About Us: AL-AYUNI Investment and Contracting Company, established in 1960, is a respected name in Saudi Arabia, known for its strong values and professional results. We are committed to leading the construction industry across the MENA region while building trusted relationships and exceeding client expectations.

Join Our Team as an Executive Secretary at Dussmann-Ajlan & Bros!
We are seeking a highly organized Executive Secretary to support our executive team in Riyadh. You will play a crucial role in managing daily operations and communications.

Key Responsibilities:

• Executive Support:
  • Manage the executive’s daily schedule, appointments, and meetings.
  • Organize and coordinate executive travel arrangements, including visas and accommodations.
  • Prepare meeting agendas, minutes, and follow-up action lists.
  • Draft, format, and review correspondence, reports, and presentations.
• Office & Communication Management:
  • Act as the primary point of contact between the executive and internal/external stakeholders.
  • Handle phone calls, emails, and messages with professionalism and confidentiality.
  • Maintain office systems, records, and documentation (both electronic and physical).
  • Ensure timely dissemination of information across departments as instructed by the executive.
• Administrative Tasks:
  • Manage filing systems, data entry, and documentation tracking.
  • Coordinate events, conferences, and corporate gatherings.
  • Support procurement of office supplies and maintain inventory.
  • Liaise with HR, Finance, and other departments for administrative workflow.
• Confidentiality & Professionalism:
  • Ensure all executive office matters are handled discreetly.
  • Protect sensitive information and uphold corporate confidentiality policies.

About Dussmann-Ajlan & Bros:
Dussmann-Ajlan & Bros delivers a comprehensive suite of facilities management services, providing clients with optimal solutions to maintain and sustain their assets. We uphold international best practices through a diverse team of experienced professionals.