Executive Secretary Jobs in Saudi Arabia

• Prepare and maintain project schedules and timelines.
• Coordinate between different departments (Marketing, Procurement, Finance, Suppliers, etc.).
• Monitor task execution and ensure deliverables are completed on time.
• Organize meetings and prepare meeting minutes.
• Prepare and submit periodic project progress reports.
• Follow up on contracts, proposals, approvals, and project-related documentation.
• Identify potential risks, delays, and issues, and escalate them to management when necessary.
• Coordinate with suppliers, vendors, and external partners.
• Maintain and organize all project documentation and records.

Job Opportunity | Administrative Assistant (Part-time) We are looking for a Administrative Assistant to join our team at "Rawaya Warka Trading Foundation" working in the field of e-commerce.📍 Work Location: Riyadh – Al-Awali District

Nature of Work

Part-time for 5 hours daily with flexibility.

• The nature of work is flexible, and some days may not require being present in the office, with the possibility of completing some tasks remotely.
• There may be some simple tasks outside of working hours if needed.

Job Responsibilities

Responsibilities are varied and may include:

• Sales and customer service.
• Receiving inquiries and following up via the designated work device.
• Searching for potential clients and communicating with them.
• Following up on some operational and administrative tasks as needed.
• Working towards achieving monthly targets and goals.

Requirements

• Strong communication skills and eloquence in speaking.
• Good persuasion techniques and the ability to deal with clients.
• Ability to work under pressure and adapt to various tasks.
• A passionate, serious person who loves to learn and grow with the work.
• The ability to commute to the workplace in Riyadh – Al-Awali.

Job Benefits

• A dedicated work device for receiving inquiries and following up on tasks.
• Additional bonus on sales whether from selling products or services of the foundation.
• Working in a startup organization that offers opportunities to learn, develop, and create real successes with the team.

⏰ Work Period: To be determined based on the nature of work and may be *morning or evening

About the Role

Moelis & Company is seeking a driven and passionate Administrative Assistant to join our team in Riyadh, Saudi Arabia. This full-time position offers an opportunity to contribute to a dynamic professional services environment by supporting daily office operations, client interactions, and the seamless functioning of the banking team. The role requires a proactive approach, strong organizational abilities, and excellent communication skills to manage a variety of administrative tasks.

Key Responsibilities

• Greet clients and visitors in a friendly and courteous manner, ensuring a positive first impression.
• Maintain the cleanliness and tidiness of the reception area.
• Prepare refreshments for guests.
• Collect mail from the * Box and distribute it to the relevant personnel.
• Answer incoming calls, direct them to the appropriate person, or take messages and relay them accurately.
• Monitor and order pantry and office supplies to ensure adequate stock levels.
• Proactively support client activities and requirements, liaising with clients to take messages, pass on information, handle simple queries, and assist with client events.
• Manage diaries, coordinate and schedule meetings, reserve conference rooms, and set up conference calls.
• Manage client contacts and inboxes for Bankers.
• Perform photocopying and scanning of documents.
• Make comprehensive travel arrangements, including booking flights, ground transportation, lodging, and entertainment for business travel (domestic and international).
• Prepare detailed itineraries for business travel, including visa arrangements.
• Utilize Concur to process and monitor expenses, ensuring prompt payment and reconciliation with AMEX statements.
• Undertake any other duties or special projects as requested by the Office Manager and/or Bankers.

Qualifications and Requirements

• Applicants must have the right to work in Saudi Arabia without employer sponsorship.
• Previous professional services sector experience or background is required.
• Previous experience working in a fast-paced environment is essential.

Required Skills

• Proficiency in all Microsoft Office software packages, including Word, Excel, and PowerPoint.
• High-level organizational skills.
• Excellent communication skills, both written and verbal.
• Strong attention to detail.

Work Environment and Details

This is a full-time position based in Riyadh, Saudi Arabia. Moelis & Company is an equal opportunity employer committed to promoting diversity, preventing discrimination, and providing a supportive and inclusive working environment. We aim to recruit from a diverse talent pool and ensure all applicants are treated fairly throughout the recruitment process, without regard to any characteristic or status protected by applicable law.

About the Role

Stella Stays is developing tech-driven living spaces designed for a modern and effortless experience. We are seeking a Front Desk Receptionist to join our team in Riyadh. This role is essential for managing daily operations, ensuring excellent guest experiences, and facilitating communication across departments and with external parties.

As the primary point of contact, the Front Desk Receptionist will represent Stella Stays' commitment to innovation and guest satisfaction, playing a key role in maintaining property standards and ensuring a seamless resident experience.

Key Responsibilities

• Conduct daily check-in and check-out inspections to ensure property readiness and guest satisfaction.
• Oversee in-house inventory management and stock counts to maintain adequate supplies for operations.
• Supervise the maintenance and cleaning teams, ensuring efficient scheduling and high-quality work delivery.
• Coordinate and promptly address repair and maintenance tasks to minimize disruptions for guests.
• Prepare and adhere to daily, weekly, and monthly reports detailing property operations and guest feedback.
• Ensure compliance with all property documentation requirements and quality assurance standards.
• Respond promptly and professionally to on-ground guest requests, ensuring their needs are met efficiently.
• Handle add-on service requests and coordinate with relevant service providers to fulfill guest needs.
• Source and manage reliable service providers and vendors, negotiating favorable contracts to ensure cost-effectiveness and quality.
• Maintain strict data control and confidentiality of sensitive information.
• Greet visitors, clients, and partners, providing a professional and welcoming atmosphere at the reception area.
• Answer and direct incoming calls, taking accurate messages when necessary.
• Manage incoming and outgoing mail and packages efficiently.
• Maintain the tidiness and professional appearance of the reception area.
• Assist with ad hoc administrative tasks as needed to support the team and operations.

Qualifications and Requirements

• A Bachelor's degree in Hospitality Management, Business Administration, or a related field is preferred.
• Proven experience in Operations and Front Desk management, with a preference for experience within the hospitality industry.
• Strong organizational and multitasking abilities, coupled with meticulous attention to detail.
• Excellent communication and interpersonal skills, enabling effective interaction with guests and stakeholders.
• Proficiency in using property management systems and other relevant software applications.
• Ability to work independently, make sound decisions, and manage tasks effectively in a fast-paced environment.

Required Skills

• Operations Management
• Front Desk Management
• Guest Relations
• Inventory Management
• Team Supervision
• Maintenance Coordination
• Reporting
• Quality Assurance
• Vendor Management
• Data Control
• Confidentiality
• Communication Skills
• Interpersonal Skills
• Multitasking
• Attention to Detail
• Property Management Systems

Work Environment and Details

This is a full-time position based in Riyadh, Saudi Arabia. The role requires 2-5 years of relevant experience. Stella Stays is committed to providing a professional and organized work environment.

About the Role

Biologix is seeking a Scientific Office Manager to lead and oversee all Scientific Office activities in Riyadh, Saudi Arabia. This role is responsible for ensuring strict adherence to SFDA regulations, pharmaceutical laws, company policies, and ethical standards. The Scientific Office Manager will act as the company's official scientific representative to health authorities, driving excellence across regulatory, scientific, compliance, pharmacovigilance, and promotional functions. This is a full-time position contributing to the company's scientific and regulatory integrity.

Key Responsibilities

• Lead all Scientific Office activities in accordance with SFDA regulations and licensing requirements.
• Serve as the company's official representative before the SFDA and other relevant regulatory authorities.
• Ensure comprehensive compliance with all applicable pharmaceutical laws, regulations, company policies, and industry standards.
• Maintain readiness for inspections and audits, and support regulatory assessments.
• Ensure the provision of accurate, balanced, and evidence-based scientific information on company products to all stakeholders.
• Manage scientific and medical information requests from healthcare professionals, authorities, and external stakeholders.
• Ensure all scientific communications align with approved product information and regulatory requirements.
• Develop and implement local regulatory strategies to support business objectives.
• Provide support for product registrations, renewals, variations, transfers, and all lifecycle management activities.
• Ensure timely and accurate regulatory submissions and approvals, including processing Special Import Permits (SIP) when necessary.
• Continuously monitor regulatory changes and provide guidance on their potential impact on company operations and products.
• Review and approve all promotional and non-promotional materials for compliance with SFDA regulations, approved product information, and internal procedures.
• Ensure all promotional claims are scientifically accurate, balanced, and adequately substantiated.
• Support compliance reporting and disclosure requirements in collaboration with internal departments.
• Build and maintain professional relationships with the SFDA, MOH, NUPCO, healthcare institutions, scientific associations, and academic organizations.
• Represent the company in meetings with regulatory authorities and external stakeholders.
• Coordinate responses to all regulatory inquiries and requests.
• Support the organization of scientific congresses, symposia, educational meetings, webinars, and healthcare awareness initiatives.
• Secure all necessary approvals for company-sponsored scientific activities.
• Foster scientific collaboration with healthcare professionals, scientific societies, and academic institutions.
• Contribute to research initiatives in accordance with ethical and regulatory requirements.
• Deliver scientific and regulatory training to employees.
• Support commercial, medical, and support teams by providing training on products and compliance requirements.
• Promote awareness of Scientific Office responsibilities and regulatory obligations throughout the organization.
• Serve as an internal subject matter expert on regulatory and scientific matters.

Qualifications and Requirements

• Bachelor's degree in Pharmacy.
• A minimum of 2 years of experience specifically within a Scientific Office role.
• Strong knowledge of SFDA regulations and pharmaceutical legislation.
• Proven understanding of compliance requirements within the pharmaceutical industry.
• Excellent communication skills, both written and verbal.
• Demonstrated ability in stakeholder management.
• Experience working effectively with cross-functional teams.
• Ability to liaise and collaborate effectively with regulatory authorities.
• Strong organizational skills.
• Proficiency in analytical thinking and problem-solving.
• High ethical standards and meticulous attention to detail.

Required Skills

• SFDA Regulations
• Pharmaceutical Laws
• Compliance Requirements
• Communication
• Stakeholder Management
• Cross-functional Team Collaboration
• Regulatory Authority Engagement
• Organizational Skills
• Analytical Skills
• Problem-Solving Skills
• Ethical Standards
• Attention to Detail

Work Environment and Location

This is a full-time position based in Riyadh, Saudi Arabia. The role requires active engagement with regulatory authorities and internal teams, contributing to the scientific and regulatory integrity of Biologix's operations within the pharmaceutical sector.

About the Role

JPMorgan Chase is looking for a professional Business Assistant to join the Investment Banking team in Riyadh. As an integral part of the support, you will work to ensure business objectives are met, while representing the bank with the utmost professionalism, discretion, and delivering error-free work, to serve as an executive partner.

In this pivotal role, you will be responsible for organizing work and solving problems for the Investment Banking team, adding essential control to daily operations and significantly increasing productivity. This is an opportunity to work within one of the world's most innovative financial institutions.

Key Tasks and Responsibilities

• Maintain complex and detailed schedules, coordinating and managing the logistics of internal and external meetings.
• Arrange and coordinate complex domestic and international travel plans.
• Organize all aspects of external conferences and events, including catering and transportation arrangements.
• Process invoices and travel and entertainment (T&E) expense claims, ensuring strict adherence to all company policies and guidelines.
• Act as a subject matter expert on relevant policies and procedures, providing guidance to stakeholders.
• Produce high-quality written communications, including emails and memos, for individuals at all levels of the organization.
• Collaborate effectively with the administrative assistant team, fostering a positive partnership to ensure seamless and mutual support.
• Lead and coordinate special projects as requested by management.

Qualifications and Requirements

• Proficiency in Arabic, spoken and written.
• Excellent proficiency in English, including reading, writing, and speaking.
• Proven experience dealing with senior management, demonstrating discretion and good judgment in confidential situations.
• Required experience in the banking sector or multinational corporations (MNC).

Required Skills

• Strong proficiency in the Microsoft Office suite.
• Advanced organizational skills.
• Exceptional interpersonal skills, excellent written and verbal communication skills.
• Excellent telephone etiquette.
• Proven ability to manage competing priorities, including effective calendar management.
• Discretion and good judgment in handling sensitive and confidential matters.

Additional Information

Company: JPMorgan Chase

Location: Riyadh, Riyadh Region, Saudi Arabia

Job Type: Full-time

* Morgan is a global leader in financial services, renowned for providing strategic advice and products to prominent corporations, governments, wealthy individuals, and institutional investors worldwide. The firm's "first-class business in a first-class way" approach contributes to its commitment to building trusted, long-term partnerships to help clients achieve their business objectives.

* Morgan's Global Banking division is one of the largest wholesale banking client franchises globally, serving a diverse range of clients including corporations, governments, states, municipalities, healthcare organizations, educational institutions, banks, and investors. The Global Investment Banking division specifically supports a wide array of clients by offering strategic advice, capital raising expertise, and risk management solutions.

About the Project Coordinator Role

Resilience is seeking a motivated and organized Project Coordinator to join its Project Management Department. This full-time position is based in Riyadh, Saudi Arabia, and is suitable for recent graduates or individuals with up to one year of relevant experience. The Project Coordinator will provide essential support to Project Managers, assisting in the planning, coordination, and tracking of project activities to ensure effective progress towards project timelines and objectives.

Key Responsibilities

• Support Project Managers in the comprehensive planning and coordination of all project activities.
• Proactively follow up on project tasks, key milestones, and critical deliverables to ensure timely progress.
• Prepare essential project documentation, including meeting agendas, minutes of meetings (MoM), and action trackers.
• Coordinate effectively with internal teams and stakeholders to facilitate the timely completion of assigned tasks.
• Maintain accurate and organized project documentation and records for easy access and reference.
• Assist in the preparation of clear and concise project status reports and presentations for stakeholders.
• Monitor project schedules diligently and escalate any potential delays or issues to the Project Manager promptly.
• Provide administrative and operational support for various activities related to project execution.

Qualifications and Requirements

• A Bachelor's degree in Business Administration, Project Management, Information Systems, Engineering, or a closely related field.
• Fresh graduate or possess up to one year of relevant professional experience.
• Demonstrate strong organizational abilities and excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite, with a particular emphasis on Excel and PowerPoint.
• Ability to effectively manage multiple tasks simultaneously and thrive in a fast-paced work environment.
• A basic understanding of project management concepts is preferred.
• Possession of a CAPM certification or completion of project management training is considered a significant advantage.
• Must be of Saudi Nationality.

Required Skills

• Project Coordination
• Communication Skills
• Stakeholder Management
• Documentation Management
• Reporting and Presentation Skills

Work Environment and Details

This is a full-time role based in Riyadh, Saudi Arabia. The position offers an opportunity to develop foundational project management skills within a dynamic environment.

• Assist the sales team in daily activities and customer follow-ups.
• Coordinate test drives, vehicle deliveries, and customer appointments.
• Maintain sales records and assist in reporting sales performance.
• Welcome and assist visitors and customers professionally.
• Manage the showroom reception area to maintain a clean and organized environment.
• Prepare and maintain documents and internal correspondence.
• Coordinate with other departments for smooth workflow.
• Support inventory checks and stock updates.
• Assist in organizing showroom events, promotions, and campaigns.
• Ensure prompt responses to customer queries and support complaint resolution.

• Diploma or Bachelor's degree in Business, Marketing, or related field preferred.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for Tamheer Program.

About the Role

Egis, a global leader in architectural, consulting, construction engineering, operations, and mobility services, is seeking a dynamic Project Coordinator & Presentations Specialist to join our team in Riyadh, Saudi Arabia. The company is dedicated to creating and operating intelligent infrastructure and buildings that address the climate emergency and foster balanced, sustainable, and resilient development. This role is crucial for supporting project delivery by managing activities and producing high-quality visual content.

The ideal candidate will be responsible for coordinating project timelines, ensuring stakeholder communication, and developing professional presentations using Adobe Photoshop and PowerPoint. This position offers a full-time opportunity within a company that impacts the collective organization of society and the living environment of citizens worldwide.

Key Responsibilities

• Coordinate and manage project timelines, deliverables, and milestones, ensuring all stakeholders are informed of progress and potential risks.
• Design, develop, and deliver professional presentations for internal and external audiences, translating complex information into clear, visually engaging formats.
• Organize and facilitate project meetings, prepare comprehensive meeting minutes, and track action items to completion.
• Liaise with cross-functional teams to gather project information and ensure seamless collaboration across departments.
• Maintain detailed project documentation, including schedules, budgets, and status reports, utilizing project management tools and software.
• Create data visualizations and presentation materials that effectively communicate project outcomes and business insights.
• Manage logistics for corporate events, conferences, and presentations, including venue coordination and technical setup.
• Monitor project budgets and expenditures, providing regular financial updates to project stakeholders.
• Proactively identify and resolve project obstacles, proposing practical solutions to maintain project momentum.
• Maintain a professional and organized project repository, ensuring all documentation is accessible and up to date.

Qualifications and Requirements

• Minimum of 4+ years of experience as a Project Coordinator or in a similar role.
• Essential experience in presentation development using PowerPoint.
• Demonstrated expertise in creating and delivering professional presentations.
• Proficiency with Microsoft Office Suite, particularly PowerPoint, Excel, and Word.
• Strong written and verbal communication skills in English.
• Excellent organizational abilities with proven time-keeping and multitasking capabilities.
• Exceptional attention to detail and commitment to accuracy.
• Ability to work collaboratively with teams across multiple departments.
• Experience in coordinating meetings, events, or project activities.

Required Skills

• Project Coordination
• Presentation Design
• Adobe Photoshop (a plus)
• PowerPoint
• Microsoft Office Suite (Excel, Word)
• Communication (Written and Verbal)
• Organization
• Time Management
• Multitasking
• Attention to Detail
• Teamwork
• Meeting Coordination
• Event Coordination
• Data Visualization
• Stakeholder Management

Additional Information

This is a full-time position based in Riyadh, Saudi Arabia. The ideal candidate will have 2-5 years of experience. Experience with Adobe Photoshop is considered a plus. Familiarity with presentation software, working in a multicultural or international business environment, knowledge of data visualization best practices, and experience with stakeholder management and communication strategies are desirable.

Applicants are requested to upload their Resume, Cover Letter, and any other supporting documentation. Please ensure your application highlights the skills and experience required for this role.

About the Role

Al Amr Engineering Consulting Group (AGECO) is looking for an experienced Team Leader to join their team in Riyadh. This opportunity is available for engineers with deep experience in managing development projects and technical offices to lead projects and supervise their implementation according to the highest quality standards.

Key Tasks and Responsibilities

• Follow up on field supervision work and review all technical work, designs, and engineering drawings.
• Effective coordination between different departments (Architectural, Structural, Electrical, and Mechanical) to ensure work integration.
• Full supervision of the preparation of tender documents.
• Follow up on the study, evaluation, and implementation of development projects and programs.
• Build and define effective and rapid communication mechanisms between the field supervision team and the technical support team to ensure cooperation and speed of completion.

Qualifications and Requirements

• Bachelor's degree in Architectural or Structural Engineering.
• Professional experience of no less than 25 years, including at least 10 years in managing technical offices and project management.
• Full proficiency in specialized engineering software in the field of work.
• Valid and accredited membership in the Saudi Council of Engineers.

Core Skills

• Deep engineering experience and a proven track record in managing development projects and technical offices.
• Strong leadership skills.
• Full proficiency in specialized engineering software in the field of work and project management.
• Ability to build and define effective communication mechanisms.

Job Details

This is a full-time job in Riyadh city, Riyadh region. Applicants must attach their CV in Arabic.

About the Role

Bayt Al-Tawabel is seeking an experienced PMO Manager to establish, lead, and enhance the Project Management Office within a growing multi-business organization. This role is designed for a project leader who can bring structure, visibility, and discipline to strategic initiatives, expansion projects, operational programs, and cross-functional priorities. The ideal candidate will translate business objectives into execution plans, manage stakeholders, track progress, identify risks, and ensure project delivery on time, within budget, and aligned with company priorities.

Key Responsibilities

• Establish and maintain the PMO framework, including project governance standards, reporting structures, and project management templates.
• Develop and manage a centralized view of all active strategic initiatives and business-critical projects across the organization.
• Lead regular project review meetings, ensuring follow-up on actions, risks, interdependencies, and decisions.
• Prepare executive-level project dashboards, progress reports, and milestone updates for senior leadership.
• Track project timelines, budgets, risks, issues, and resource requirements across multiple departments.
• Support business leaders in planning, structuring, and managing their projects.
• Coordinate and oversee cross-functional projects involving operations, real estate, procurement, finance, marketing, IT, and other departments.
• Manage and monitor new location opening projects from planning through to launch.
• Ensure project priorities align with the organization's long-term growth roadmap.
• Conduct post-project reviews to capture lessons learned and implement improvements.

Qualifications and Requirements

• Bachelor's degree in Business, Engineering, Project Management, or a related field.
• PMP certification is a mandatory requirement.
• A minimum of 6 years of progressive experience in project management.
• A minimum of 2 years of dedicated experience managing a PMO, project portfolio, or multiple concurrent projects.
• Experience within the F&B, retail, hospitality, or multi-location business sectors is highly preferred.
• Demonstrated strong experience in project planning, establishing governance, comprehensive reporting, and stakeholder coordination.

Required Skills

• Proficiency in project planning and execution.
• Exceptional communication and stakeholder management abilities.
• Proven capacity to manage multiple projects and competing priorities simultaneously.
• Strong reporting, dashboarding, and presentation skills.
• Expertise in risk, issue, and dependency management.
• A robust follow-up, accountability, and problem-solving mindset.
• Ability to effectively engage with senior stakeholders and cross-functional teams.
• Strong command of both Arabic and English languages.

Work Environment and Location

This is a full-time position based in Riyadh, Saudi Arabia. The role involves coordinating and overseeing projects across various departments within a growing multi-business organization.

About the Role

Belden Inc. is seeking an Internal Account Support professional to join its team. This role is integral to the company's mission of connecting people, information, and ideas to address complex connectivity challenges. The position contributes to driving innovation and creating value for customers and the communities served. This is a full-time, mid-level position offering collaboration with global teams and exposure to diverse perspectives, contributing to solutions that extend beyond the company's immediate business. The role is instrumental in supporting sales operations and ensuring customer satisfaction.

Key Responsibilities

• Respond promptly to all customer requests and inquiries for standard information, including pricing, delivery times, and sample requests, via phone and email.
• Facilitate the distribution of pricing promotions to accounts, as directed by account managers, and assist with special discounts aimed at increasing bookings and billing at month-end or quarter-end.
• Promote and introduce new products, providing basic training to key accounts and channels as required by account managers.
• Provide fact-based input to Business Units to help define new customer requirements and develop customer and vertical market solution propositions that deliver quantifiable value.
• Enter quotations for special requests and forward these quotes to the requester.
• Identify areas for improvement in sales practices and propose actionable suggestions for enhancement.

Qualifications and Requirements

• Bachelor's Degree or relevant work experience in a customer-facing role within an industrial environment.
• Excellent communication skills, both verbally and in writing.
• Ability to work successfully in a fast-paced environment.
• Proactive and pragmatic approach to tasks and challenges.
• Fluency in both Arabic and English is essential.

Required Skills

• Experience with Customer Relationship Management (CRM) systems, including Salesforce and SAP.
• Strong communication and interpersonal abilities.
• Flexibility and adaptability in a dynamic work setting.
• Proactivity and initiative in problem-solving and task execution.

Work Environment and Experience

This is a full-time position. The role requires 2-5 years of experience. The position is located in the Riyadh Region of Saudi Arabia, with potential work locations in either Riyadh or Al Khobar.

• Support project planning activities, including timelines, deliverables, milestones, and required resources.
• Coordinate with project teams, clients, vendors, and internal departments to ensure smooth project execution.
• Track project progress and follow up on pending tasks, deadlines, and action items.
• Prepare and maintain project documentation, meeting minutes, status reports, and project trackers.
• Support the preparation of project schedules, presentations, reports, and progress updates.
• Assist in identifying project risks, delays, and issues, and escalate them to the project manager when required.
• Coordinate meetings, workshops, and project-related communication with stakeholders.
• Monitor project deliverables to ensure alignment with approved scope and quality standards.
• Support procurement, invoicing, logistics, and administrative requirements related to projects.
• Maintain organized records of approvals, correspondence, contracts, and project files.
• Assist in closing project activities, collecting final documents, and preparing completion reports.

• Bachelor’s degree in Business Administration, Project Management, Engineering, or a related field.
• Minimum of 2–4 years of experience in project coordination, project support, or administrative project roles.
• Good understanding of project management principles, timelines, reporting, and documentation.
• Strong organizational, follow-up, and coordination skills.
• Ability to manage multiple tasks and communicate effectively with different stakeholders.
• Professional certifications such as CAPM, PMP, PRINCE2 Foundation, or equivalent are preferred.
• Proficiency in MS Office, especially Excel and PowerPoint; knowledge of project management tools is an advantage.
• Strong attention to detail and ability to work under deadlines.
• Good command of English; Arabic proficiency is an advantage.

About the Role

Mace is a global expert in scaling, designing, building, and protecting assets, combining construction expertise with consultancy to unlock potential. This role is an opportunity to be involved in the delivery of major sports stadiums and associated projects in Saudi Arabia. Mace is currently delivering a significant program that requires experienced professionals to lead teams through each project phase.

As the Project Controls Manager (M2), you will be responsible for implementing and executing PMO and Project Controls services for designated projects within the PMO and Planning Centre of Excellence. This role is crucial for ensuring the successful delivery of complex and high-profile projects.

Key Responsibilities

• Deliver comprehensive PMO and Project Controls support across various commissions.
• Implement established frameworks and strategies to ensure project success.
• Manage the day-to-day activities of the PMO and Project Controls functions.
• Build and maintain strong client relationships, fostering trust and collaboration.
• Provide expert advice and guidance on cost, schedule, change, and risk management.
• Drive reporting processes, governance structures, and performance review meetings.
• Guide the establishment of project baselines, monitor delivery performance, and conduct thorough risk analysis.
• Champion the net-zero carbon transition within project delivery initiatives.

Qualifications and Requirements

• Possess a relevant degree and be progressing towards chartership.
• Demonstrate proven experience in PMO and project controls delivery.
• Exhibit a strong understanding of relevant tools, techniques, and sector best practices.
• Possess effective communication skills, coupled with strong analytical capabilities and stakeholder engagement expertise.
• Meet the necessary visa criteria for the Kingdom of Saudi Arabia.
• Have relevant work experience on high-valued projects/programmes for a project management consultancy business, which is essential for immigration and client approval.

Required Skills

• PMO
• Project Controls
• Cost Management
• Schedule Management
• Change Management
• Risk Management
• Reporting
• Governance
• Performance Management
• Client Relationship Management
• Analytical Skills
• Stakeholder Engagement
• Net Zero Carbon Transition

Work Context

This is a full-time position based in Riyadh, Saudi Arabia, with Mace.

• Front Office & Visitor Management: Greet and welcome visitors; manage visitor access as per security procedures; answer and forward calls effectively.
• Administration & Facilities Coordination: Manage office supplies, coordinate maintenance activities, and support administrative functions like documentation and filing.
• Employee & Corporate Support: Assist with employee onboarding and offboarding, and support employee engagement activities.
• Operational Support: Handle reporting, logistics coordination, and vendor communications.

• Strong communication and customer service skills.
• Professional appearance and organizational abilities.
• Proficiency in Microsoft Office.

About the Role

Tahaluf, a leading organizer of B2B live and on-demand events in Saudi Arabia, is seeking a Conference Support Administrator for a 5-month freelance/contractor position. As a joint venture involving Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF), Tahaluf is responsible for organizing major events such as LEAP, Cityscape, Black Hat MEA, and CPHI Middle East. This role offers an opportunity to contribute to large-scale projects within a collaborative team environment, supporting the success of prominent global events.

Role Overview

This position requires an administrator with a strong focus on detail and advanced proficiency in Microsoft Excel, specifically in managing v-lookups, pivot tables, and financial reporting. The Conference Support Administrator will play a key role in supporting the Content and Sales teams by maintaining budget trackers, processing speaker and supplier payments, and ensuring accurate record-keeping for event-related expenditures.

Key Responsibilities

• Manage v-lookups, pivot tables, and financial reporting requirements using advanced Excel skills.
• Maintain the budget tracker on the ERP system for the Content and Sales teams.
• Process conference speaker-related payments, including honorariums, speaker fees, and reimbursements.
• Handle supplier payments for event-related activities across the Content, VIP, Investor Program, and Sales teams.
• Manage event expenses from logistics suppliers/vendors and process invoice payments as required.
• Update budget and invoice trackers, along with contingent worker records.
• Maintain accurate records and databases pertaining to speaker and content/logistics vendor payments.
• Create and maintain an accreditation guide according to the accreditation provider's specifications, if applicable.
• Upload conference content, including the conference program, speaker details, and whitepapers, to the digital event platform.
• Provide general administrative support to the conference team as needed.

Qualifications and Requirements

• Proven experience and strong proficiency in Microsoft Excel, including v-lookups and pivot tables.
• Experience with financial reporting.
• Experience maintaining budget trackers on an ERP system.
• Experience processing supplier payments.
• Experience processing invoice payments.
• Experience creating and maintaining accreditation guides.
• Experience uploading content to digital event platforms.
• Strong communication skills.
• Excellent customer service skills.
• Proficiency in IT skills, including Microsoft Office Suite.
• Familiarity with CRM systems.
• Strong organizational skills.
• Ability to prioritize workload effectively.
• Exceptional attention to detail.
• Proven ability to meet deadlines.
• Ability to work effectively within a team environment.

Work Context

This is a 5-month, full-time, fixed-term freelance/contractor role. The position is based in Riyadh, Saudi Arabia, but the role can be performed remotely. Relocation or sponsorship support is not provided for this position. Tahaluf is committed to diversity and inclusion, and hiring decisions are based on relevant qualifications and merit. The company provides a disability-friendly environment; please inform them if support or adjustments are required during the interview or selection process.

About the Role

W Hotels is seeking an EBC Executive to join their team in Riyadh, Saudi Arabia. This full-time, non-management position is part of Marriott International and focuses on contributing to the sales and marketing efforts within the luxury hospitality sector. The role is integral to upholding the W Hotels brand culture and ensuring exceptional guest experiences through the Whatever/Whenever service philosophy.

Key Responsibilities

• Liaise with appropriate individuals or departments, such as Sales, Data Administration, or Accounting, to resolve guest inquiries, requests, or issues.
• Employ sales techniques to maximize revenue and foster guest loyalty to Marriott, including up-selling.
• Determine and provide complimentary gifts to guests as tokens of appreciation for their patronage, such as rewards points, show tickets, or gift certificates.
• Promote brand image awareness both internally and externally.
• Process requests for redeeming Marriott Rewards points.
• Handle all reservation requests, changes, and cancellations received via phone, fax, or mail.
• Enter Marriott Rewards information into the appropriate software when taking guest reservations.
• Answer, record, and process all guest calls, requests, questions, or concerns.
• Perform general office duties to support the Sales & Marketing department, including filing, sending emails, typing, and faxing.
• Assist management in training and motivating employees, serving as a role model.
• Adhere to all company policies and procedures, ensuring uniform and personal appearance are clean and professional.
• Maintain the confidentiality of proprietary information and protect company assets.
• Welcome and acknowledge all guests according to company standards, anticipating and addressing their service needs.
• Communicate with others using clear and professional language, preparing and reviewing written documents accurately and completely, and answering telephones with appropriate etiquette.
• Develop and maintain positive working relationships with colleagues, supporting the team to reach common goals, and listening and responding appropriately to the concerns of other employees.
• Monitor the performance of others to ensure adherence to quality expectations and standards.
• Read and visually verify information in a variety of formats.
• Perform other reasonable job duties as requested by Supervisors.

Qualifications and Requirements

• High school diploma or *** equivalent.
• At least 2 years of related work experience.
• No supervisory experience required.

Required Skills

• Proficiency in sales techniques and fostering guest loyalty.
• Ability to promote brand awareness effectively.
• Experience with Marriott Rewards programs and reservation processing.
• Excellent guest call handling and guest service skills.
• Competence in performing general office duties.
• Skills in employee training and motivation.
• Adherence to company policies and professional appearance standards.
• Commitment to confidentiality and asset protection.
• Ability to communicate using clear and professional language, both verbally and in writing.
• Proficiency in telephone etiquette.
• Strong ability to develop and maintain positive working relationships and teamwork.
• Effective problem-solving capabilities.
• Understanding and adherence to quality expectations and standards.
• Ability to read and visually verify information.
• Capability to move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

Work Environment and Location

This is a full-time, non-management position located at Area 1 Al Aqeeq Street Financial District, Riyadh, Saudi Arabia, 13519. The role is not remote.