Full-time Secretary Jobs in Dammam

Join Our Team as a Secretary!
Saudi Services For Electro Mechanic Works Co. SSEM is seeking a detail-oriented and organized Secretary to manage vital administrative tasks within our company. Established in 1976, we have made significant contributions to construction projects across Saudi Arabia, ensuring adherence to the highest standards.

Key Responsibilities:

• Manage schedules, appointments, and meetings.
• Prepare and maintain correspondence, reports, and documents.
• Handle incoming calls, emails, and other communications.
• Organize and maintain physical and electronic filing systems.
• Record meeting minutes and follow up on action items.
• Coordinate with departments and external parties as needed.
• Maintain confidentiality of company information.
• Perform other administrative duties assigned by management.

What We Offer:
A dynamic work environment in a reputable company that values commitment and quality. Join us to contribute to our projects that are shaping the infrastructure of Saudi Arabia.

We are looking for a highly organized and motivated administrative assistant to join our team. You will be responsible for providing comprehensive administrative support, including managing correspondence, scheduling appointments, and maintaining accurate records. If you have excellent communication skills, the ability to multitask, and an understanding of the importance of accuracy in office work, we invite you to apply.

Job Duties:
* Answering phone calls and emails and handling customer inquiries.
* Organizing and scheduling meetings and appointments and preparing necessary agendas.
* Maintaining and managing files, documents, and records in an organized and efficient manner.
* Assisting in preparing reports, presentations, and other administrative documents.
* Providing general support to the administrative team as needed.

Join our team as an Executive Secretary at Al Mashora Law Firm!

We are looking for a dedicated individual to manage the executive's agenda, including appointments, meetings, and important court sessions. The role includes:

• Coordinating case dates and alerts for lawyers regarding upcoming sessions and deadlines.
• Handling phone calls and emails, ensuring proper triage and responses.
• Organizing and updating electronic legal files daily in the company’s system.
• Preparing meeting minutes, documenting decisions and recommendations.
• Coordinating with clients regarding their requirements and documents.
• Following up on invoices and payments in collaboration with the finance department.
• Maintaining confidentiality regarding all information and cases.
• Arranging travel and external meetings as required.
• Collaborating with the procurement department for administrative requests.
• Assisting with HR matters related to attendance, leave, and onboarding.
• Performing additional administrative tasks as required by partners or management.

Qualifications:

• Bachelor's degree or relevant diploma (Management, Secretarial, Law, or equivalent).
• Previous experience in a law firm or legal environment is essential.
• Proficient in computer skills (Microsoft Office).
• Able to work under pressure with strong organizational skills.
• Committed to professional confidentiality and accuracy.
• Fluent in English, both spoken and written.

Job Description:
Performing daily administrative tasks, data entry, organizing files, following up on correspondence and reports, and coordinating with different departments in the factory.

Join Reinhausen as an Administration Specialist!
Be a vital part of our team in Dammam, where you will play a crucial role in bridging core departments and ensuring operational efficiency. As the Administration Specialist (Operations Support), you will:

• Manage the end-to-end billing cycle ensuring accuracy and compliance.
• Assist in the administration of employee visas, labor contracts, maintaining a master digital archive.
• Document workflows to support seamless operations during peak times.
• Identify bottlenecks and suggest improvements in team workflows.
• Manage office vendor contracts and resources.

Qualifications:
To be successful, you should bring:

• 4+ years of experience in an Operations or Admin role.
• Expert proficiency in MS Excel with experience in ERP or accounting.
• Fluency in English (B1 level or higher).
• A process-oriented mindset.
• Eligibility to work as a Saudi national.
• Ability to start immediately.

Benefits:
We offer various benefits to support our employees, including performance bonuses, comprehensive health coverage, family support programs, and housing/transportation assistance.

Join Our Team as a Sales Coordinator!

Are you motivated and detail-oriented? Looking to gain hands-on experience in the machinery sales field? Abdullah Hashim Company Limited is seeking candidates for the Tamheer Opportunity as a Sales Coordinator. This is an excellent chance to jumpstart your career in a reputable firm known for distributing Honda products in Saudi Arabia.

Key Responsibilities:

• Coordinate sales team activities, including scheduling meetings, preparing sales reports, and managing customer communications.
• Assist in the preparation and distribution of sales materials, presentations, and proposals.
• Maintain and update customer databases, ensuring accurate and current information.
• Process sales orders, track shipments, and handle customer inquiries regarding order status and delivery.
• Monitor and report on sales performance, providing insights and recommendations for improvement.
• Collaborate with the marketing team to execute promotional campaigns and track their effectiveness.
• Support the sales team with administrative tasks, such as expense reporting, travel arrangements, and meeting coordination.
• Handle customer complaints and issues, escalating them to the appropriate team members as necessary.
• Maintain organized records of sales activities, customer interactions, and other relevant documentation.
• Stay updated on industry trends and product knowledge to provide accurate information to customers and support the sales team effectively.

Requirements:

• Bachelor's degree in business administration, Marketing, or related field.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for Tamheer Program.

Join us and contribute to the legacy of Abdullah Hashim Company Limited, a trusted name in Saudi's motor vehicle manufacturing industry.

About the Role

Lejamm Sports Company, the largest operator of health clubs in the Middle East, announces its need to fill the position of Receptionist within the Operations and Club Management team. This role plays a pivotal role in ensuring an excellent customer experience and smooth daily operations within the health clubs. The company is committed to promoting health and wellness in the region and offers a dynamic and supportive work environment for growth, with opportunities for professional development and competitive benefits, and encourages innovation, teamwork, and excellence.

Key Tasks and Responsibilities

As a Receptionist, you will be the first point of contact for members and visitors, and you will work to provide a professional and welcoming reception experience. Your responsibilities include managing incoming and outgoing communications, including phone calls, emails, and general inquiries. You will contribute to member check-in and check-out processes, ensuring accurate record-keeping. You will also provide information about club services, facilities, and membership options, as well as perform basic administrative tasks to support the club's operational processes. The role requires contributing to maintaining a clean, organized, and attractive reception area, and supporting the club management team in operational tasks as needed, while ensuring a high level of customer service and member satisfaction.

Qualifications and Requirements

This role requires 0 to 1 years of experience. The candidate must have the ability to work effectively within a team environment.

Required Skills

• Strong customer service and interpersonal skills.
• Excellent communication skills, verbal and written.
• Organizational and time management skills.
• Basic administrative proficiency and computer literacy.
• Proactive and helpful attitude.

Work Environment and Additional Details

This is a full-time position located in Dammam, Eastern Province, Kingdom of Saudi Arabia. The Job ID is 6775. The advertisement was posted on 2026/10/06, with a deadline for application on 2026/06/14.

About the Facility Officer Role

Eaton, a global leader in energy management, is seeking a Facility Officer to manage and control all Quality and Safety documentation for its KSA facilities. This role is crucial in ensuring compliance with government requirements and certifications. The Facility Officer will also support the management of various facility-related operations, contributing to the effective and safe functioning of the company's sites.

Key Responsibilities

• Manage and maintain site documentation pertaining to Quality, Safety, and employee training records.
• Ensure adherence to site safety and hygiene standards, and oversee 5S activities.
• Manage site utility bills, including telecommunications and other site-related expenses.
• Liaise with government officials to ensure compliance with requirements and certifications from entities such as CR, SAGIA, and the Ministry of Civil Affairs.
• Oversee the management of office supplies, including stationery and consumables.
• Coordinate company events in collaboration with other departments.
• Monitor and control attendance records for support staff, such as cleaning and tea service personnel.
• Provide support for visitor travel arrangements, including tickets, transportation, and hotel reservations.
• Manage employee access cards and ensure compliance with Eaton's access control policies.
• Support site activities including town halls and engagement events.
• Maintain office entry and exit records and oversee related activities.
• Perform other duties related to documentation and facility management as required.

Qualifications and Requirements

• A higher diploma certificate is required; a Bachelor's degree is preferred.
• A minimum of 2 years of relevant experience in a similar role is preferred.

Required Skills and Competencies

• Professional proficiency in English.
• Familiarity with MS programs, SAP, STC, MOBILY, and other relevant portals is preferred.
• Good communication skills and a proactive approach.

Work Location and Type

This is a full-time position based in Dammam, Eastern Province, Saudi Arabia.