Administrative Assistant Jobs in Saudi Arabia

• Reception & Office Coordination:
  Manage the day-to-day reception tasks including welcoming visitors, managing calls and emails, coordinating meeting rooms, and acting as a resource for office queries.
• Executive Assistant Support:
  Support three executives by handling calendar management, meeting coordination, preparing documents, managing travel bookings, and overseeing expenses and reporting.
• Administration & Organization:
  Maintain digital and paper filing systems, support onboarding logistics for new employees, assist with miscellaneous projects, and ensure confidentiality.

• Experience in a receptionist, EA, or office support role.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Strong organizational skills and a degree or relevant experience.
• 4+ years of relevant work experience.

• Experience supporting multiple executives and working in a corporate environment.
• Fluent in both English and Arabic.

• Greet and welcome visitors, clients, and guests in a professional manner.
• Answer, screen, and direct incoming phone calls.
• Manage front desk activities and maintain a clean, organized reception area.
• Handle incoming and outgoing correspondence, emails, and courier services.
• Schedule appointments and coordinate meeting room bookings.
• Maintain visitor logs and ensure adherence to company policies.
• Provide administrative support to various departments as required.
• Assist with document filing, record keeping, and data entry tasks.

• Saudi.
• 2–4 years of experience in a receptionist, front desk, customer service, or administrative role.
• Excellent verbal and written communication skills in both Arabic and English.
• Strong interpersonal and customer service skills.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Professional appearance and positive attitude.
• Strong organizational and multitasking abilities.

• Friendly and approachable personality.
• Strong attention to detail.
• Ability to work independently and manage multiple tasks efficiently.
• Commitment to providing excellent customer service.

About the Role

RecruitLyticx Hires is seeking a Virtual Executive Assistant to provide comprehensive administrative support to its executives and leadership teams. This remote, full-time position, based in Medina, Al Madinah, Saudi Arabia, is designed to ensure the efficient daily operations of the leadership team. The role contributes directly to executive productivity and the overall success of the organization by maintaining order, streamlining workflows, and supporting critical business decisions through professionalism and attention to detail.

Key Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and setting timely reminders.
• Handle incoming emails and communications, prioritizing messages and responding appropriately on behalf of executives.
• Maintain clear, professional, and effective communication channels internally and externally.
• Coordinate and manage all internal and external correspondence.
• Track tasks, deadlines, and priorities to ensure their timely completion.
• Organize and follow up on action items derived from meetings and communications.
• Assist in managing and optimizing day-to-day administrative workflows.
• Ensure all activities and tasks are properly documented and tracked for efficient record-keeping.
• Coordinate meeting logistics, including preparing agendas, distributing materials, and managing virtual meeting setups.
• Take accurate notes during meetings and distribute concise summaries or lists of action items.
• Arrange travel plans, accommodations, and detailed itineraries when required by executives.
• Ensure all scheduling activities align with and support executive priorities.
• Prepare, format, and organize various documents, reports, and presentations.
• Maintain organized digital files and records for easy access and retrieval.
• Assist with data entry and other information management tasks.
• Ensure all documentation is accurate, up-to-date, and easily accessible.

Qualifications and Requirements

• Strong verbal and written communication skills in English.
• Previous experience in an administrative, executive assistant, or coordination role is preferred.
• Excellent organizational and time management abilities.
• A high level of discretion and professionalism when handling sensitive or confidential information.
• Demonstrated ability to multitask and manage competing priorities effectively.
• Comfort and proficiency in using digital tools, calendars, and collaboration platforms.
• Strong attention to detail and effective problem-solving skills.
• Self-motivated and capable of working independently in a remote environment.
• Adaptable and responsive to changing priorities and demands.

Required Skills

• Calendar and Communication Management
• Task and Workflow Coordination
• Meeting and Travel Support
• Documentation and Administrative Support
• Exceptional organizational and time management abilities
• Proficiency with digital tools, calendars, and collaboration platforms
• Strong attention to detail and problem-solving capabilities
• Independent work ethic and remote work proficiency
• Adaptability and responsiveness to evolving priorities

Work Environment and Details

This is a full-time, remote position. The role is based in Medina, Al Madinah, Saudi Arabia, offering a flexible working environment. RecruitLyticx Hires is committed to fostering a supportive remote setting where employees can develop their skills while contributing to executive operations. Experience required is 0-1 year.

We are looking for a receptionist with high eloquence and a distinctive professional appearance to join our laboratory team. The candidate will be responsible for receiving visitors, organizing appointments, and providing an exceptional customer service experience, in addition to the ability to introduce laboratory services and persuade clients in a professional manner.
Duties and Responsibilities:
Receiving clients and welcoming them in a decent and professional manner

Accurately registering and entering patient data into the system

Organizing appointments and managing the visit schedule

Responding to telephone and in-person inquiries with eloquence

Explaining laboratory services and available offers to clients

Contributing to increased sales through persuasive skills and effective communication

Coordinating with the medical team to ensure smooth workflow

Maintaining the confidentiality of patient information

Requirements:
High communication skills and eloquence in dealing

• Experience in sales

Strong ability in persuasion and selling

Good appearance and professionalism in behavior

Proficiency in computer use

Previous experience in reception or customer service (especially in the medical field) is preferred

The ability to work under pressure and organize time

Benefits:
Professional work environment

Opportunities for career development

Incentives and rewards based on performance

About the Role

Re-cruit-Lytic is seeking a dedicated and organized Virtual Executive Assistant to provide high-level administrative support to its executives and leadership teams. This remote role is crucial for ensuring the smooth and efficient daily operations of our leadership, contributing directly to their productivity and the overall success of the organization. The ideal candidate will be professional, detail-oriented, and adept at managing multiple priorities in a dynamic environment. As a Virtual Executive Assistant, you will be instrumental in maintaining order, enhancing efficiency, and supporting key business decisions. Your ability to manage schedules, coordinate communications, and organize meetings will be vital in empowering our executives to focus on strategic initiatives.

Key Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and setting reminders to ensure optimal time utilization.
• Handle incoming emails and communications, prioritizing messages and responding appropriately on behalf of executives.
• Maintain clear, professional, and timely communication, both internally and externally, representing the executives effectively.
• Coordinate internal and external correspondence, ensuring all communications are handled with accuracy and professionalism.
• Track tasks, deadlines, and priorities for executives, ensuring timely completion of all assigned duties.
• Organize and follow up on action items derived from meetings and communications to ensure accountability and progress.
• Assist in managing day-to-day administrative workflows, streamlining processes for greater efficiency.
• Ensure all activities and tasks are properly documented and tracked for easy reference and review.
• Coordinate meeting logistics, including preparing agendas, distributing materials, and managing virtual meeting setups.
• Take accurate notes during meetings and distribute concise summaries or lists of action items to attendees.
• Arrange travel plans, accommodations, and detailed itineraries when required by executives.
• Ensure all scheduling and logistical arrangements align with executive priorities and objectives.
• Prepare, format, and organize various documents, reports, and presentations to a high standard.
• Maintain organized digital files and records, ensuring easy accessibility and retrieval of information.
• Assist with data entry and information management tasks, ensuring accuracy and integrity of data.
• Ensure all documentation is accurate, up-to-date, and readily accessible to relevant stakeholders.

Qualifications and Requirements

• Previous experience in an administrative, executive assistant, or coordination role is preferred.
• A high level of discretion and professionalism is required when handling sensitive and confidential information.
• Must be self-motivated and capable of working independently within a remote environment.
• Must be adaptable and responsive to changing priorities and demands.

Required Skills

• Excellent verbal and written communication skills in English.
• Exceptional organizational and time management abilities.
• Proficiency in managing competing priorities and multitasking effectively.
• Comfortable and adept at using digital tools, calendars, and collaboration platforms.
• Strong attention to detail and robust problem-solving skills.
• Skilled in calendar and communication management.
• Proficient in task and workflow coordination.
• Experienced in meeting and travel support.
• Competent in documentation and administrative support.

Work Environment and Details

This is a full-time, remote position. The role is based with Re-cruit-Lytic, a company that values a flexible working environment. While the role is remote, it supports executives located in Medina, Al Madinah, Saudi Arabia. Experience of 0-1 year is required for this position.

About the Role

RecruitLyticx Hires is looking for a remote Information Entry and Support Specialist to join their team. This is a full-time role, based in Medina, Saudi Arabia, and is essential for maintaining the accuracy and efficiency of our data processing operations. You will play a vital role in ensuring our systems are up-to-date and well-organized, supporting informed decision-making and effective business operations.

This role is ideal for an individual who values integrity, accuracy, and a strong commitment to quality. You will be responsible for more than just standard data entry, as you will contribute to information gathering, prioritization, quality control, and process improvement. The position offers a path for growth for those looking to advance beyond pure data entry into areas such as data management, quality assurance, or operations coordination.

Key Tasks and Responsibilities

• Perform data entry, updates, and maintenance of essential information across various organizational systems with a high degree of accuracy and consistency.
• Coordinate information gathering from various stakeholders.
• Prioritize data processing tasks based on urgency and business needs.
• Monitor data quality metrics and report on identified trends.
• Assist in training new team members on data entry standards and best practices.
• Contribute to the documentation of best practices and data entry procedures.
• Identify automation opportunities to improve data processing efficiency.
• Liaise between the data entry team and requesting departments to ensure clear communication and timely delivery of information.
• Resolve data conflicts or ambiguities through thorough research and consultation with relevant parties.
• Maintain version control of critical datasets and ensure backup procedures are strictly followed.

Qualifications and Requirements

• Minimum of one year of experience in data entry or a related administrative role.
• Proven organizational abilities and multitasking capacity.
• Exposure to basic project coordination activities.
• Comfort in handling numbers and meticulous attention to numerical accuracy.
• Ability to quickly learn and adapt to new software platforms.
• Excellent written communication skills, essential for remote coordination.
• A proactive approach to problem-solving.
• Reliability in meeting deadlines without the need for constant reminders.
• Demonstrated interest in process improvement and efficiency gains.
• Potential leadership qualities and initiative are appreciated.

Required Skills

• Data Entry
• Information Management
• Data Quality Assurance
• Training and Development Support
• Documentation and Procedure Writing
• Automation Identification
• Effective Communication (Written and Verbal)
• Problem Solving
• Organizational Skills
• Multitasking
• Project Coordination
• Attention to Numerical Accuracy
• Software Learning Ability
• Deadline Management
• Process Improvement

Work Environment and Operations

This is a full-time, remote position, based in Medina, Medina, Saudi Arabia. Candidates are expected to have a dedicated, distraction-free workspace, maintain consistent availability during agreed-upon working hours, and be responsive via email and messaging platforms. Participation in video conferences for team coordination is also required, along with self-discipline to maintain productivity without direct physical supervision.

RecruitLyticx Hires provides guidance on effective remote work practices and ergonomic recommendations for home office setups. This role offers a stepping stone towards careers in data management, quality assurance, or operations coordination, developing transferable skills in data governance, cross-functional collaboration, and digital workflow optimization.

⛔️Note: No applicant without a qualification in tourism and hospitality will be considered, whether (course - diploma - bachelor's) + experience, regardless of duration.

Job Title: Receptionist and Resort Operations Supervisor
Required Academic Qualification
Diploma or Bachelor's in Tourism and Hospitality, with basics in accounting, computer use, the 'Nazeel' program, and team management.

Tasks and Responsibilities:


1- Receiving guests, completing check-in and check-out procedures, and managing reservations.


2- Supervising the daily operations of the resort and ensuring the readiness of facilities and services.


3- Following up on cleaning, maintenance, and staff work at the resort.


4- Addressing guest feedback and complaints and working to resolve them.


5- Preparing daily reports and submitting them to management.


6- Monitoring operational revenues and expenses and the necessary needs for the resort.


7- Maintaining resort property and ensuring the quality of services provided.


8- Performing any other tasks assigned by management within the scope of work.

☕️ Job opportunity | Cashier + Seller

If you are a social person, quick, and love the atmosphere of cafes and activity.. you might be with us 👌

We are looking for:
• Cashier and seller for the cafe
• Excellent customer service
• Organization, cleanliness, and attention to detail
• A good spirit and teamwork

✨ Comfortable work environment
💰 Attractive salary
📈 Opportunity for development and gaining experience

If you see yourself suitable, don't hesitate to apply 🚀

About the Role

Virtucruit is partnering with a leading company in Saudi Arabia to appoint a Fleet & Insurance Coordinator. This role is integral to the Logistics Department, focusing on the efficient and effective execution of fleet and insurance coordination activities. The successful candidate will ensure all operational requirements are identified, processed, and managed to completion, adhering to company procedures and supplier coordination processes, thereby maintaining the smooth operation and compliance of the company's fleet and assets.

Key Responsibilities

• Maintain high standards of safety, health, and environmental work practices.
• Manage fleet documentation, including vehicle registrations and Istimara renewals, and maintain associated records.
• Monitor fleet utilization and keep accurate records of vehicle movements and documentation.
• Process and follow up on insurance claims for company vehicles, assets, equipment, and machinery.
• Coordinate with insurance companies, surveyors, workshops, and other relevant parties for claim processing and settlement.
• Prepare and submit insurance claim documents, accident reports, and supporting records.
• Track claim status to ensure timely closure of insurance cases.
• Maintain records of insurance policies, renewals, claims history, and asset documentation.
• Track traffic violations, accident cases, and ensure compliance with related regulations.
• Update fleet and insurance information within the ERP/system and ensure proper filing.
• Liaise with internal departments regarding asset movement, accident reporting, and insurance matters.
• Prepare reports on fleet utilization and insurance claims for management review.
• Ensure adherence to company policies and Saudi regulations concerning fleet and insurance.

Qualifications and Requirements

• Possession of a School or High School Diploma in Business Administration or a related field.
• A minimum of 1-2 years of experience in fleet coordination and insurance claims handling within Saudi Arabia.
• Proficiency in vehicle documentation, insurance claims procedures, and record management.
• Experience utilizing ERP systems and MS Office applications.
• Strong coordination, follow-up, and organizational capabilities.
• Ability to manage multiple tasks effectively and maintain accurate records.
• Good English communication skills, both oral and written.
• Must be a Saudi National.

Required Skills

• Fleet Documentation
• Vehicle Registrations
• Istimara Renewals
• Insurance Claims Handling
• Record Management
• ERP Systems
• MS Office Applications
• Coordination
• Follow-up
• Organizational Skills
• Task Management
• English Communication

Work Environment and Compensation

This is a full-time position located in the Najran Region, Najran. The role offers a tax-free salary. Benefits provided include accommodation, transportation, and food at the Mine Site, along with full medical coverage and end-of-service benefits.

About the Role

GT Restructuring is seeking a dedicated and organized Administrative Assistant to join its full-time team in Riyadh, Saudi Arabia. This role is essential for providing a professional and welcoming experience for clients, attorneys, and visitors, serving as the initial point of contact for the office. The position offers competitive compensation and benefits within an innovative and collaborative environment. The ideal candidate will be detail-oriented, capable of managing multiple priorities in a fast-paced legal setting, and possess a proactive, client-focused approach.

Key Responsibilities

• Create a positive and professional first impression for clients and visitors by greeting them and promptly notifying internal parties of their arrival.
• Ensure all guests check in at reception upon arrival to maintain office security.
• Answer incoming calls and direct them to the appropriate personnel or department.
• Provide comprehensive administrative support, including assistance with travel and hotel arrangements.
• Coordinate transportation for internal and external clients, arranging taxis and car services to various destinations.
• Reserve visitor offices, schedule meetings, and coordinate conference room reservations, proactively monitoring the schedule.
• Manage conference room setups to meet all reservation requests prior to scheduled meetings.
• Order catering and assist with setup for meetings and events.
• Purchase, track, and stock food and beverage supplies, liaising with vendors and submitting invoices for payment.
• Maintain accurate visitor, delivery, and outgoing package logs.
• Perform office services tasks including internal mail delivery, arranging messenger services, processing mail, faxing, and handling large print, scan, and copy jobs.
• Monitor office supplies and order new stationery, furniture, appliances, and electronics as needed.
• Assist with event logistics, receptions, and sponsorships, including managing RSVP lists and creating nametags.
• Support the coordination and development of office newsletters and other communications.
• Serve as a liaison to building management, submitting service requests as required.
• Maintain a high degree of professionalism and confidentiality in all duties.
• Assist with other department activities as needed, such as processing invoices and expenses, and perform additional assigned duties.

Qualifications and Requirements

• Diploma or College Degree or equivalent experience.
• A minimum of 3 years of experience in a receptionist or administrative assistant role within a professional environment.

Required Skills

• Excellent interpersonal and communication skills, both oral and written.
• Professional demeanor and presentation.
• Ability to provide outstanding client service and meet high quality standards.
• Proactive in seeking innovative ways to assist others.
• Self-starter capable of working independently with minimal supervision.
• High attention to detail and outstanding organizational skills.
• Effective time management abilities.
• Fluency in both Arabic and English.
• Computer proficiency in Windows-based software and Microsoft Office Suite applications, including Word, PowerPoint, Excel, and Outlook.
• Exceptional computer skills with the ability to learn new software applications quickly.
• Proactive approach to learning and adapting to emerging AI and related technologies.
• Demonstrates a basic understanding of artificial intelligence (AI), including its core capabilities, limitations, and the importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment.

Work Environment and Details

This is a full-time, in-office position located in Riyadh, Saudi Arabia. The role requires a high degree of professionalism, discretion, and the ability to adapt to the dynamic needs of a busy legal practice. Experience required for this role is 2-5 years.

About the Role

Greenberg Traurig, LLP, a global law firm with offices in 15 countries, is seeking a full-time Administrative Assistant to join its team in Riyadh, Saudi Arabia. This role is essential for providing a professional first impression to clients, attorneys, and visitors, and for ensuring the efficient operation of a fast-paced legal environment. The position is based in-office.

Key Responsibilities

• Create a positive and professional first impression for clients and visitors.
• Greet guests promptly and notify internal parties of their arrival.
• Ensure all guests check in at reception to maintain security protocols.
• Answer incoming calls and direct them to the appropriate personnel.
• Provide administrative support, including assistance with travel and hotel arrangements.
• Coordinate transportation needs for clients, such as arranging cabs and car services.
• Reserve visitor offices, schedule meetings, and coordinate conference room reservations.
• Manage conference room setups to meet reservation requests.
• Order catering and assist with meeting and event setups.
• Purchase, track, and stock food and beverage supplies, working with vendors and submitting invoices.
• Maintain visitor, delivery, and outgoing package logs.
• Perform office services tasks including mail delivery, messenger services, mail processing, faxing, and handling large print, scan, and copy jobs.
• Monitor office supplies and order new stationery, furniture, appliances, and electronics as needed.
• Assist with event logistics, including maintaining RSVP lists and creating nametags.
• Support the coordination of office newsletters and other communications.
• Act as a liaison to building management for service requests.
• Maintain professionalism and confidentiality in all tasks.
• Assist with department activities such as processing invoices and expenses.
• Perform additional duties as assigned to support the office and attorneys.

Qualifications and Experience

• Diploma or College Degree or equivalent experience.
• A minimum of 3 years of experience in a receptionist or administrative assistant role within a professional environment.
• 2-5 years of relevant experience.

Required Skills and Competencies

• Excellent interpersonal and communication skills, both oral and written.
• Professional demeanor and presentation.
• Ability to provide high-quality client service.
• Proactive approach to assisting others.
• Ability to work independently with minimal supervision.
• High attention to detail and strong organizational skills.
• Effective time management abilities.
• Fluency in both Arabic and English.
• Proficiency in Windows-based software and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Exceptional computer skills with the ability to learn new software quickly.
• Willingness to learn and adapt to emerging AI and related technologies.
• Basic understanding of artificial intelligence (AI), including its capabilities, limitations, and the importance of data privacy, accuracy, verification, and ethical considerations.

Work Environment and Location

This is a full-time, in-office position located in Riyadh, Saudi Arabia. The role operates within a global firm environment, contributing to the smooth functioning of the legal practice.