Full-time Administrative control specialist Jobs in Saudi Arabia

Job Overview:
We are seeking a Business Administrator to oversee the management of proposals and bids, ensuring compliance with client requirements and providing support to the sales and finance teams.

Key Responsibilities:

• Prepare and manage proposals for Requests for Proposals.
• Collaborate with various departments to ensure timely proposal submissions.
• Maintain comprehensive logs related to sales and finance activities.
• Track the shipment of goods and service delivery until invoicing is completed.
• Continuously improve proposal processes for efficiency and effectiveness.

Qualifications:

• Bachelor’s degree in Business Administration or a related field.
• Proven experience in proposal writing and business administration, preferably in the oil and gas sector.
• Strong analytical, organizational, and communication skills.
• Proficiency in Microsoft Office Suite and experience with proposal management software.

About the Role:
The ideal candidate will exhibit high standards and excellent communication skills, with the ability to take initiative and prioritize daily tasks. A strong ability to meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities:

• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around the office as needed

Qualifications:

• Bachelor's degree or equivalent experience
• Strong interpersonal, customer service, and communication skills
• Ability to multitask
• Proficient in Microsoft Office suite

About the Role:
We are seeking a proactive and detail-oriented Administration Officer to support our operations at Quality Professionals by managing our CRM system, reviewing contracts, coordinating travel arrangements, and handling various administrative tasks. The ideal candidate should possess attention to detail and the ability to multitask in a fast-paced environment.

Responsibilities:

• Maintain and update the CRM system, ensuring data accuracy and tracking upcoming invoices and contracts.
• Assist in contract and agreement reviews, ensuring compliance with company policies.
• Track and monitor RFPs on various portals and share relevant opportunities with the team.
• Coordinate travel arrangements, including flights, accommodations, and itineraries for team members when needed.
• Handle necessary administrative documentation.

Requirements:

• 12 years of experience in administrative roles.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent time-management skills.
• Strong attention to detail.
• Ability to work independently and collaboratively within a team.

Join Our Team as an Administrative Support!
Worley, a global professional services company specializing in energy, chemicals, and resources, is looking for an enthusiastic Administrative Support professional to join our team in Al Khobar. This is a fantastic opportunity to play a key role in ensuring the smooth operations of our offices and supporting various departments in their activities.

Key Responsibilities:

• Handle office management tasks, including scheduling and correspondence.
• Maintain records, databases, and documentation.
• Assist in coordinating meetings, travel, and logistics.
• Support HR, finance, and other departments as needed.
• Ensure smooth office operations and administrative efficiency.

Requirements:

• Bachelor's degree in Business Administration or a related field.
• Strong organizational and multitasking abilities.
• Proficiency in MS Office and other administrative tools.
• Excellent communication and problem-solving skills.

Why Join Us?
At Worley, we are committed to building a diverse, inclusive, and respectful workplace where everyone feels they belong. We provide equal employment opportunities to all qualified applicants and are dedicated to creating a culture where brilliance is unlocked through belonging, connection, and innovation. If you are looking to make an impact and contribute to a sustainable future, we want to hear from you!

Join our team as an Office Administrator at Future Care information technology!

As an Office Administrator, you will play a vital role in ensuring the smooth operation of our office in Jeddah, Saudi Arabia. Your responsibilities will include managing administrative tasks, office operations, and communication across various departments.

Key Responsibilities:

• Administrative Tasks:
  • Manage schedules, appointments, and meetings.
  • Maintain office filing systems and records, both electronic and physical.
  • Prepare reports, presentations, and correspondence as required.
  • Oversee mail distribution, courier services, and document handling.
• Office Management:
  • Monitor and order office supplies to ensure smooth operations.
  • Coordinate maintenance of office equipment and facilities.
  • Manage office budgets, including petty cash and expense tracking.
• Communication:
  • Act as the first point of contact for staff, clients, and visitors.
  • Respond to inquiries via email, phone, and in person.
  • Liaise with internal departments and external vendors.
• Support Functions:
  • Assist in onboarding new employees by preparing workstations and necessary documents.
  • Coordinate travel arrangements and accommodations for staff when needed.
  • Organize company events, training sessions, and meetings.
• Compliance and Policies:
  • Ensure the office complies with health and safety regulations.
  • Implement and uphold company policies and procedures.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
• Experience: Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Skills: Proficiency in MS Office Suite, excellent organizational abilities, strong communication skills, and attention to detail.
• Personal Attributes: Professional demeanor, ability to work independently and collaboratively.
• Additional Qualifications: Knowledge of accounting software or basic bookkeeping is a plus.

Join our team as an Office Administrator at Future Care information technology!

As an Office Administrator, you will play a vital role in ensuring the smooth operation of our office in Jeddah, Saudi Arabia. Your responsibilities will include managing administrative tasks, office operations, and communication across various departments.

Key Responsibilities:

• Administrative Tasks:
  • Manage schedules, appointments, and meetings.
  • Maintain office filing systems and records, both electronic and physical.
  • Prepare reports, presentations, and correspondence as required.
  • Oversee mail distribution, courier services, and document handling.
• Office Management:
  • Monitor and order office supplies to ensure smooth operations.
  • Coordinate maintenance of office equipment and facilities.
  • Manage office budgets, including petty cash and expense tracking.
• Communication:
  • Act as the first point of contact for staff, clients, and visitors.
  • Respond to inquiries via email, phone, and in person.
  • Liaise with internal departments and external vendors.
• Support Functions:
  • Assist in onboarding new employees by preparing workstations and necessary documents.
  • Coordinate travel arrangements and accommodations for staff when needed.
  • Organize company events, training sessions, and meetings.
• Compliance and Policies:
  • Ensure the office complies with health and safety regulations.
  • Implement and uphold company policies and procedures.

Qualifications:

• Education: Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
• Experience: Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Skills: Proficiency in MS Office Suite, excellent organizational abilities, strong communication skills, and attention to detail.
• Personal Attributes: Professional demeanor, ability to work independently and collaboratively.
• Additional Qualifications: Knowledge of accounting software or basic bookkeeping is a plus.

Join COMM-IT MIDDLE EAST LLC as an Administrative Officer!
We are seeking a dedicated and detail-oriented Administrative Officer to join our dynamic IT Services team in Khobar, Saudi Arabia. The successful candidate will play a crucial role in ensuring the smooth operation of our administrative functions while supporting various departments within the organization.

Key Responsibilities:

• Manage and perform a range of activities to support business decision-making, business improvement, and planning.
• Identify and engage stakeholders to gather data from various sources for detailed analysis.
• Support the preparation of business cases, reports, and presentations for senior management.
• Develop specialized reports and presentations for different audiences.
• Build and sustain partnerships with other business units and stakeholders.

Preferred Candidate:

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite.
• Attention to detail and problem-solving skills.
• Proactive approach to tasks.
• Flexibility to adapt to changing priorities.
• Strong commitment to confidentiality and professionalism.

Fidak Company for Roads and Contracting announces an exciting job opportunity for the position of Database Specialist.
If you are looking for a dynamic and challenging work environment, join us!
Responsibilities:

• Assisting the direct manager in setting the main goals for the department and executing various administrative tasks.
• Providing support to colleagues and ensuring the transfer of experiences and knowledge.
• Preparing specialized documents and reports.
• Executing specialized operations, projects, and initiatives.

Required Qualifications:

• Bachelor's degree in Human Resources, Business Administration, Management Information Systems, Marketing, or Executive Secretarial.
• At least one year of practical experience.
• Information Technology (CIT) and other relevant certifications are preferred.

Skills:

• Customer service, management and organization, report preparation, and database.

Working hours: Six days a week, morning shift.

FIDAC Company for Roads and Contracting announces an exciting job opportunity for the position of Database Specialist.
If you are looking for a dynamic and challenging work environment, join us!
Responsibilities:

• Assist the direct manager in setting the main objectives for the department and executing various administrative tasks.
• Provide support to colleagues and ensure the transfer of experiences and knowledge.
• Prepare specialized documents and reports.
• Implement specialized operations, projects, and initiatives.

Required Qualifications:

• Bachelor's degree in Human Resources, Business Administration, Management Information Systems, Marketing, or Executive Secretary.
• At least one year of practical experience.
• Information Technology (CIT) and other relevant certifications preferred.

Skills:

• Customer service, management and organization, report preparation, and database.

Working hours: Six days a week, morning shift.