Office Manager Jobs in Saudi Arabia

• Greet visitors and manage front desk operations.
• Answer and direct phone calls efficiently.
• Handle appointment scheduling and administrative tasks.
• Assist clients with inquiries and provide excellent customer service.
• Maintain organization and a welcoming atmosphere in the office.

• Strong phone etiquette and effective communication skills.
• Proficiency in clerical tasks such as filing, scheduling, and data entry.
• Ability to work collaboratively in a team setting and manage multiple tasks.
• Prior experience in a similar role is preferred but not required.
• High school diploma or equivalent.

Receptionist - Medical Clinic

Receiving patients and visitors, organizing appointments, answering calls and inquiries, and managing patient data professionally. Politeness and good communication skills are required, as well as the ability to organize and work within a team. Previous experience is preferred.

Features:

• Professional and upscale work environment
• Opportunities for career development
• Salary and benefits to be determined after the interview

• Manage and oversee all hotel operations during the night shift
• Ensure exceptional guest experience and handle any issues or complaints promptly
• Supervise Front Office, Housekeeping, Security, and other departments on duty
• Review and oversee night audit processes and financial reporting
• Ensure compliance with safety, security, and emergency procedures
• Act as the Manager on Duty during overnight hours
• Coordinate with department heads for seamless shift handovers
• Maintain and enforce brand standards at all times

• Previous experience in a similar role or as Night Manager within a luxury hotel environment
• Strong leadership and problem-solving skills
• Excellent communication and interpersonal abilities
• Solid understanding of hotel operations and night audit procedures
• Ability to work independently and make sound decisions under pressure
• Proficiency in PMS systems
• Fluency in English; additional languages are an advantage

• Opportunity to be part of a world-class luxury hospitality brand
• Career development and growth opportunities
• Competitive salary and benefits
• Accommodation and transportation provided by the hotel
• 30 days annual leave
• Unique experience working at the Red Sea Project

Job Title: Technical Business Follow-up Officer (Liaison with the Technical Provider) Reports to: Management / Operations Manager Job Type: Full-time

Overall Objective of the Job Follow up on the technical works of the contracted company and supervise its outputs to ensure compliance with the company's requirements, timelines, and agreed-upon standards, and act as a liaison between the company's management and the technical provider.

Main Duties and Responsibilities

• Follow up on the workflow at the technical company daily and ensure adherence to the timeline and delivery phases.
• Review outputs and deliveries before approval and ensure compliance with the agreed-upon requirements and specifications.
• Document the company's requirements and translate them into clear tasks for the provider and follow up on their implementation.
• Prepare periodic reports (weekly/monthly) on the percentage of completion, outstanding issues, and risks, and submit them to management.
• Follow up on contract items and Service Level Agreement (SLA) and ensure the provider's compliance with them.
• Manage coordination meetings with the technical company and document their minutes and decisions.
• Receive reports and observations from company employees and follow up on their processing with the provider until closure.
• Follow up on technical support and maintenance and ensure problem resolution within the specified timeframe.
• Review invoices and dues against what has actually been delivered before approving them for payment.
• Organize and securely archive documents, contracts, login credentials, and permissions.

Educational Qualifications

About the Property Specialist Role

Modern Electronics - MEC, a division of the AL-Faisaliah Group, is seeking a Property Specialist to join its team in Riyadh, Saudi Arabia. This full-time position is integral to ensuring the efficient operation and regulatory compliance of the company's properties across various locations. The role requires a thorough understanding of Saudi Arabian governmental procedures and regulations pertinent to property management and licensing.

Key Responsibilities

• Manage and process all property-related licensing, including Commercial Registration (CR), Municipality (Baladi) licenses, and Civil Defense approvals.
• Oversee and coordinate the renewal of all existing licenses to ensure continuous compliance.
• Liaise effectively with municipalities, landlords, and various regulatory bodies to maintain adherence to all applicable laws and regulations.
• Handle the acquisition and renewal of sales, entertainment, and promotion licenses.
• Maintain a meticulous tracking system for all license expiry dates, ensuring timely renewals to avoid any disruptions.
• Prepare comprehensive reports related to facilities management and administrative activities.

Qualifications and Experience

• Bachelor's degree or an equivalent qualification.
• A minimum of 2 to 5 years of experience in a similar role, such as an Admin & GRO Specialist, within Saudi Arabia.
• Proven experience in retail operations, facilities management, and property licensing.
• Hands-on experience navigating and utilizing Saudi government portals and understanding their associated regulations.
• Familiarity and practical experience with the Zawil platform.
• Proficiency in using Tamm and Nagil systems.
• Knowledge of HCIS procedures and systems.

Required Skills

• Strong knowledge of Saudi labor laws and government procedures.
• Experience in managing facility operations and effective vendor management.
• Excellent organizational and follow-up skills to manage tasks efficiently.
• Demonstrated ability to manage multiple locations and meet various deadlines simultaneously.
• Strong communication skills in both Arabic and English.

Work Details

This is a full-time position based in Riyadh, Saudi Arabia. The role requires 2-5 years of relevant experience.

• Follow all approved HR policies and procedures to ensure organized and consistent implementation of work.
• Carry out daily HR operations according to established standards and procedures.
• Collect, analyze, and compile employee data and prepare required reports for internal and regulatory needs.
• Act as a coordinator for HR events and projects and provide logistical support.
• Provide HR services to employees and follow up on their needs to ensure requirements are met.
• Coordinate and arrange interviews for selected candidates to ensure a smooth recruitment process.
• Assist in preparing various HR documents to support the department's workflow.
• Draft memoranda and emails to ensure clear communication with relevant parties.

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• A minimum of 2 years of related experience.
• Good communication and organizational skills.
• Ability to prepare reports and analyze data.
• Proficiency in using computer software and Microsoft Office.
• Knowledge of HR procedures and systems.
• Good command of English.

About the Role

Saham Car Rental is looking for a Car Rental Branch Supervisor to join their team. This role aims for the effective management of car rental operations and supervision of branch performance. The position requires strong organizational skills, high efficiency in operations management, and the ability to lead teams to achieve goals.

Job Responsibilities

The Rental Branch Supervisor oversees car rental operations at the branch level, ensuring adherence to procedures and monitoring the daily workflow. The role includes managing and tracking open and closed contracts, and ensuring the completeness and accuracy of all documents. It also involves supervising collection operations and following up with customers regarding late payments or delayed vehicle returns, to ensure timely settlements. The role also includes supervising branch staff, ensuring their adherence to procedures, and monitoring drivers' adherence to schedules and service delivery.

Tasks also include conducting daily reviews of branches and centers, and ensuring the integrity of financial transactions. The supervisor monitors fleet readiness and maintenance, ensuring vehicles are in optimal operational condition. They also follow up on customer complaints and resolve them to enhance the customer experience. The supervisor ensures the branch operates in a clean and organized environment that meets the needs of rental operations. The role requires preparing operational reports and monitoring performance indicators for service delivery and continuous improvement initiatives, while ensuring compliance with branch policies and operating procedures for car rental services.

Qualifications and Basic Requirements

• Saudi Nationality.
• At least 3 years of experience in car rental or related automotive operations.
• Good understanding of car rental operating and maintenance systems.
• Leadership and management skills, with the ability to manage a branch.
• High skills in follow-up, analysis, and report preparation.
• Ability to use computers and operating systems efficiently.

Required Skills

• Car Rental Branch Management.
• Supervision.
• Operations Management.
• Customer Service.
• Team Management.
• Financial Management.
• Performance Monitoring.
• Regulatory Compliance.
• Report Preparation.
• Problem Solving.
• Leadership.
• Communication.

Work Details and Locations

The type of work is full-time. The required experience ranges between 2-5 years. Opportunities are located in the Riyadh region, with specific opportunities in the cities of Riyadh and Jeddah.

About the Assistant Restaurant Manager Role

Hilton is seeking an Assistant Restaurant Manager to contribute to the daily operations of one of its hotel dining outlets. This role is integral to delivering memorable guest experiences and upholding the company's commitment to exceptional hospitality. Hilton is recognized as a global leader in hospitality, known for its award-winning workplace culture.

Key Responsibilities

• Assist in managing daily outlet operations, including guest service standards, product quality, inventory, cost control, and profitability.
• Support the implementation of marketing strategies, up-selling techniques, and promotions to increase food and beverage sales.
• Oversee the enforcement of company policies and procedures within the restaurant.
• Collaborate with the Restaurant Manager to monitor service and product quality, addressing guest feedback and resolving issues to enhance the dining experience.
• Supervise and support team members, providing coaching, assisting with performance evaluations, and contributing to professional development.
• Assist in the recruitment, interviewing, onboarding, and training of new team members to ensure adherence to service standards and operational excellence.
• Maintain compliance with all relevant health, safety, sanitation, and alcohol awareness regulations.

Required Attributes

• A passion for hospitality.
• A commitment to acting with integrity.
• Demonstrated leadership qualities.
• A belief in the power of teamwork.
• A strong sense of ownership and accountability.
• A focus on the present, bringing urgency and discipline.

Skills and Competencies

• Hospitality
• Integrity
• Leadership
• Teamwork
• Ownership
• Urgency
• Discipline
• Guest Service Standards
• Product Quality Management
• Inventory Management
• Cost Controls
• Profitability Analysis
• Marketing Strategy Implementation
• Budgeting
• Policy Enforcement
• Guest Feedback Management
• Issue Resolution
• Team Supervision and Coaching
• Performance Evaluation Assistance
• Professional Development Support
• Revenue Initiative Support
• Up-selling Techniques
• Food and Beverage Sales Enhancement
• Recruitment and Interviewing
• Onboarding and Training
• Health and Safety Compliance
• Sanitation Compliance
• Alcohol Awareness Regulations

Work Details

This is a full-time position based in Saudi Arabia. The role requires 5-10 years of experience in a relevant field.

About the Role

Havelock One Interiors, a leading turnkey fit-out service provider in the Middle East since 1998, is expanding its operations in Saudi Arabia. The company specializes in interior contracting and the manufacturing of bespoke joinery, metalworks, and sophisticated shop fittings. To support this growth, we are seeking experienced leaders to join our team. This role offers an established work environment and a loyal, respectful corporate culture, with opportunities to work on challenging projects across the country. The Commercial Manager will lead the commercial operations, oversee day-to-day activities, and focus on the long-term interests of the business. This includes setting strategic direction, managing key resources, ensuring policy compliance, and developing talent. The position requires fostering a high-performance culture and developing relationships to pursue new business opportunities while managing commercial aspects with internal and external stakeholders.

Key Responsibilities

• Lead and manage the Commercial Department, ensuring clear definition of roles and responsibilities, regular performance reviews, and support for professional development.
• Chair internal commercial review meetings, ensuring clear communication of commercial risks, opportunities, and project status to senior leadership.
• Implement standardized commercial procedures across all projects, ensuring alignment with corporate policies and governance.
• Collaborate with the estimating team to manage the end-to-end commercial aspects of projects.
• Oversee the development and preparation of contractual and tender submission documents.
• Negotiate and prepare guarantees with client representatives.
• Maintain regular correspondence and meetings with clients, PQS, and Team Liaisons to ensure updated valuations and agreed final accounts.
• Ensure contract execution and completion within the boundaries of the contract documentation.
• Protect the company against liability for damages and penalties.
• Maximize entitlements and recovery of incurred costs.
• Periodically visit sites, communicating with Site Managers/Supervisors regarding progress and variations.
• Measure and value new rates and variations.
• Continuously estimate the final contract value.
• Send contractor packages for pricing and evaluation before order placement.
• Evaluate tender responses, adjudicate, negotiate, and appoint subcontractors/vendors as required.
• Generate subcontractor documentation for payments, contra charges, and final accounts.
• Monitor and report on costs against allowances and budgets.
• Oversee the monitoring of labour and materials.
• Delegate responsibilities within the Commercial Department as necessary.
• Undertake value engineering initiatives.
• Adopt a hands-on approach and commitment to providing a high-quality, client-focused service with an ethos of "right first time, on time."
• Promote a customer service culture emphasizing client partnership through regular liaison.
• Conduct proactive and regular risk assessments.
• Mentor junior commercial staff and foster a collaborative, motivated, and high-performing team environment.

Qualifications and Requirements

• More than 12 years of experience in a similar function, with significant experience in the fit-out industry.
• Bachelor's degree in Civil Engineering or a similar degree in Quantity Surveying (preferred).
• Proven experience in leading a commercial team and managing complex contract negotiations.
• Strong decision-making ability and strategic thinking to align commercial goals with organizational objectives.
• Ability to develop commercial strategies and mentor teams toward successful project delivery.
• Knowledge of the full tender process and experience in value engineering.
• Experience in analyzing trade comparisons.
• Professionalism and strong work ethics.
• Ability to communicate effectively both internally and externally in business English, both in writing and orally.
• Commercially astute.
• Team handling, leadership, and stakeholder management skills.

Required Skills

• Commercial Operations Management
• Strategic Direction Setting
• Resource Management
• Policy Compliance
• Talent Development
• Leadership
• Guidance and Support
• High-Performance Culture Development
• Business Development
• Stakeholder Management
• Contract Negotiation
• Tender Submission
• Value Engineering
• Risk Assessment
• Team Handling
• Proficiency in Microsoft Outlook, Word, and Excel
• Effective Communication (written and oral)

Work Location and Environment

This is a full-time position based in Riyadh, Saudi Arabia, with projects located across the country. The ideal candidate will be flexible and adaptable to work on different projects nationwide. Havelock One Interiors offers opportunities to work on challenging projects in a key growth market.