Office manager Jobs in Saudi Arabia

Join Al Tamimi & Company as an Office Manager!
We are seeking a dedicated and experienced Office Manager to oversee all aspects of our office operations. You will work in close collaboration with the Director of Administration and Head of Office, ensuring that our office runs smoothly and efficiently while promoting a client-focused environment.

Responsibilities:

• Oversee daily office operations, manage workstations, and ensure efficient resource allocation.
• Prepare communications for internal and external stakeholders.
• Collaborate with department heads to enhance efficiency and service delivery.
• Manage reception and administrative shifts, ensuring excellent customer service.
• Assist with event preparations and coordinate travel and accommodation for staff.
• Ensure compliance with firm policies and manage regulatory issues impacting operations.
• Conduct training and supervise administrative personnel.
• Maintain training records and ensure all staff complete mandatory training.

Requirements:

• At least 3 years of management or senior administrative experience in a corporate environment.
• Proficient in IT, with experience in document management systems.
• Excellent interpersonal and communication skills in English; Arabic is desirable.
• Proven leadership abilities and the capacity to work independently and as part of a team.

Diversity, Equity & Inclusion: We are committed to an inclusive workplace that respects individual differences and enhances team diversity. We welcome applications from all backgrounds, including candidates with disabilities.

Your Next Role Starts Where Innovation and Purpose Meet

Red Sea Global is proud to partner with Equinox Hotels—a global icon in fitness and high performance living—as they launch a groundbreaking resort at Amaala.

This opportunity doesn’t come often. We are actively supporting Equinox in their talent efforts by spotlighting this exciting role. Join the Equinox’s high-performance lifestyle ecosystem. Be a lifestyle leader and take your hospitality career to a whole new level.

Job Purpose
The Office Manager plays a key role in ensuring smooth administrative operations and providing high-level support to the General Manager in a luxury hospitality environment. This role requires a proactive, highly organized, and detail-oriented individual who can manage office administration, coordinate executive functions, and assist in operational management while upholding the highest service standards expected in a prestigious hotel.

Job Responsibilities

• Executive Support to the General Manager: Act as the primary point of contact between the GM and internal/external stakeholders. Manage the GM’s schedule, meetings, and travel arrangements. Prepare reports, presentations, and correspondence on behalf of the GM. Assist in confidential matters, maintaining discretion and professionalism at all times.
• Office Administration & Operations Management: Oversee the day-to-day office operations to ensure efficiency and organization. Manage office supplies, office equipment maintenance, and vendor contracts. Maintain digital and physical filing systems for administrative and hotel records. Ensure compliance with company policies, procedures, and industry regulations. Act as a liaison between departments to ensure seamless communication and coordination.
• Guest Relations Support: Assist with high-profile member and VIP guest requests on behalf of the GM. Handle inquiries and complaints with professionalism and a service-first mindset. Ensure that all administrative tasks align with the hotel’s luxury service standards. Organize and oversee executive-level hotel events as needed.
• HR & Staff Coordination Support: Assist the HR department with staff scheduling, onboarding, and documentation. Help coordinate employee engagement initiatives and internal communications. Monitor and track employee performance reviews, training, and compliance. Support recruitment processes by liaising with candidates, scheduling interviews, and maintaining records.
• Financial & Procurement Support: Assist finance director with basic financial tasks such as invoice processing, expense tracking, and petty cash management. Work with finance director to ensure timely submission of financial reports. Oversee office and operational procurement, ensuring cost-effective purchasing while maintaining luxury standards.
• Event & Meeting Coordination: Organize and coordinate executive meetings, including agenda preparation and minutes recording. Assist events manager in planning and executing hotel events, board meetings, and VIP gatherings when needed. Ensure that all executive logistical needs for meetings and events are met, including catering, AV support, and guest accommodations.
• IT & Communication Support: Manage office communications, including emails, phone calls, and internal messaging systems. Assist in maintaining digital records and supporting IT-related administrative tasks. Ensure seamless use of digital tools for guest bookings, event planning, and member communications.
• Safety, Quality & Environment: Apply safety, quality, and environmental management policies, procedures, and controls to ensure employee safety, legislative compliance, delivery of high-quality products/services, and a responsible environmental attitude.
• Continuous Improvement: Contribute to the identification of opportunities for continuous improvement of department’s systems, processes, and practices considering ‘international best practice’, improvement of business processes, cost reduction, and productivity improvement.

Job Requirements

• Bachelor’s degree in business administration, Hospitality Management, or a related field preferred.
• 5+ years of experience in office management, executive assistance, or hospitality administration.
• Prior experience in luxury hospitality, or high-end resorts is an advantage.
• Strong proficiency in Microsoft Office Suite, CRM software, and administrative tools.
• Excellent written and verbal communication skills in English and Arabic.
• Ability to handle confidential information with discretion and professionalism.
• Strong multitasking, organizational, and problem-solving skills.
• Ability to work in a fast-paced, high-pressure environment while maintaining attention to detail.

Preferred Skills & Attributes:

• Experience working with high-net-worth individuals and VIP clientele.
• Strong customer service orientation with a refined, luxury hospitality mindset.
• Ability to anticipate the needs of executives and proactively provide solutions.
• Multilingual skills (English and Arabic required, any further languages preferred but not required).

Work Environment & Expectations:

• Must be flexible to work beyond standard office hours, including evenings and weekends as needed.
• Hands-on role requiring active engagement with staff, members, and executives.
• Professional appearance and demeanor required to uphold the hotel’s prestige.

Executive Office Manager Required to Work at Excellent Solutions Company
The company seeks to hire Saudi employees to join its team for a large project in both Riyadh and Jeddah. We are looking for a candidate with high qualifications and experience in the field.

Responsibilities:

• Manage the executive office and coordinate between different departments.
• Provide administrative and operational support.
• Effectively solve administrative problems.

Requirements:

• Bachelor's degree in Executive Management, Executive Secretarial or Business Administration.
• Proficiency in English.
• At least 3 years of experience in the same field.

Work location: Jeddah and Riyadh.
Salary: Starts from 8500 Saudi Riyals and will be determined in the personal interview.

Those who meet the conditions are requested to send their CV via email, writing (job title + city).

Join Vanderlande as an Office Manager!
We are seeking a dynamic and organised Office Manager to support our project team working on a prestigious international airport development in the Middle East. The ideal candidate will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. You will play a crucial role in ensuring the smooth operation of our project office and supporting the leadership team involved in this landmark development.

About The Project
Our customer is embarking on a bold and visionary development of two world-class terminals at a major international airport. The goal is to redefine global standards in airport experience and infrastructure. As part of this transformation, Vanderlande is in the selection phase to deliver the Baggage Handling System (BHS), starting with the Concept Phase and moving into the Design and Construction Phases.

This large-scale and high-profile project demands the highest level of professionalism, innovation, and organisation. Vanderlande is proud to contribute its expertise to this effort and is committed to ensuring its success through strong project support and execution.

Your Responsibilities
As an Office Manager, you will work in a fast-paced, international project environment. You will support the project leadership team by managing a wide range of administrative, organisational, and communication tasks. Your ability to stay ahead of needs and bring structure to complexity is key to our success. Your tasks include:

• Coordinating and scheduling meetings, events, and workshops.
• Preparing reports, presentations, and project correspondence.
• Managing travel arrangements, including visa processes and logistics.
• Supporting documentation processes and maintaining project records.
• Acting as the main point of contact for administrative matters.
• Proactively identifying and implementing office and process improvements.

Your Qualifications And Skills
We are looking for a dedicated professional who fits the following profile:

• HBO/Bachelor degree or a minimum of 5 years’ experience in a similar role within an international, project-based organisation.
• A flexible, structured, and proactive approach.
• Excellent organisational and planning abilities with a strong eye for detail.
• Resilient under pressure and comfortable with tight deadlines.
• Fluent in English (spoken and written); Arabic is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Able to work independently and collaboratively in a cross-cultural environment.

Join Vanderlande as an Office Manager!
We are seeking a dynamic and organised Office Manager to support our project team working on a prestigious international airport development in the Middle East. The ideal candidate will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. You will play a crucial role in ensuring the smooth operation of our project office and supporting the leadership team involved in this landmark development.

About The Project
Our customer is embarking on a bold and visionary development of two world-class terminals at a major international airport. The goal is to redefine global standards in airport experience and infrastructure. As part of this transformation, Vanderlande is in the selection phase to deliver the Baggage Handling System (BHS), starting with the Concept Phase and moving into the Design and Construction Phases.

This large-scale and high-profile project demands the highest level of professionalism, innovation, and organisation. Vanderlande is proud to contribute its expertise to this effort and is committed to ensuring its success through strong project support and execution.

Your Responsibilities
As an Office Manager, you will work in a fast-paced, international project environment. You will support the project leadership team by managing a wide range of administrative, organisational, and communication tasks. Your ability to stay ahead of needs and bring structure to complexity is key to our success. Your tasks include:

• Coordinating and scheduling meetings, events, and workshops.
• Preparing reports, presentations, and project correspondence.
• Managing travel arrangements, including visa processes and logistics.
• Supporting documentation processes and maintaining project records.
• Acting as the main point of contact for administrative matters.
• Proactively identifying and implementing office and process improvements.

Your Qualifications And Skills
We are looking for a dedicated professional who fits the following profile:

• HBO/Bachelor degree or a minimum of 5 years’ experience in a similar role within an international, project-based organisation.
• A flexible, structured, and proactive approach.
• Excellent organisational and planning abilities with a strong eye for detail.
• Resilient under pressure and comfortable with tight deadlines.
• Fluent in English (spoken and written); Arabic is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Able to work independently and collaboratively in a cross-cultural environment.

Job Title: Office Manager Job Description: We are looking for an office manager with an organized and flexible personality to directly support the CEO and oversee the daily workflow of the organization. She must be able to handle multiple responsibilities in administrative, financial, operational, and coordination aspects, with readiness to provide full support in all tasks. Duties and Responsibilities: • Managing the CEO's schedule, meetings, and travel arrangements. • Following up on official correspondence (emails, letters, calls). • Supervising the workflow in the office and ensuring organization and efficiency. • Assisting in financial tasks: invoices, expenses, and simple reports. • Coordinating project requirements and logistics with suppliers and partners. • Keeping files and official documents confidential and organized. • Monitoring employee affairs (attendance, vacations, employee requests). • Preparing administrative and financial letters and reports as needed. • Serving as a direct link between the CEO and internal and external parties. • Being proactive in meeting the needs of management and supporting them in any task. Requirements: • Practical, organized personality, and highly capable of handling work pressure. • Strong communication skills in Arabic and English. • Proficient in using Microsoft Office and Google Workspace. • Integrity and ability to maintain professional confidentiality. • Previous experience in administration or executive support is a plus. • Ability to travel when required by the job. • Driving license.

A office manager is required to work in a prestigious company, possessing high leadership and administrative skills and experience in managing daily office operations. Responsibilities include: organizing appointments and meetings, managing correspondence and documents, supervising the secretarial team, and coordinating work between different departments. Proficiency in English and the ability to use Office programs efficiently are required, with at least 3 years of experience in office management.

Join our team as an Office Manager!
We are seeking a detail-oriented, organized, and proactive Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office. The ideal candidate will manage office resources, supervise administrative staff, coordinate office procedures, and support overall company productivity and efficiency.

Key Responsibilities:

• Manage the day-to-day operations of the office environment.
• Supervise administrative and clerical staff; delegate tasks and monitor performance.
• Maintain office supplies inventory; order new materials as needed.
• Ensure proper maintenance and functioning of office equipment and facilities.
• Oversee scheduling of meetings, appointments, and company events.
• Support HR tasks such as onboarding, timekeeping, and employee records.
• Serve as the point of contact for vendors, service providers, and landlord.
• Develop and implement office policies and procedures.
• Ensure compliance with health and safety regulations.
• Assist in budget preparation and expense reporting.
• Support executive management with administrative tasks as needed.

Requirements:

• 2-3 years of experience.
• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office (Word, Excel, Outlook) and office management tools.
• Familiarity with office systems and procedures.