Office manager Jobs in Saudi Arabia

Join TICOM Group as an Office Manager!
We are looking for a highly organized and proactive Office Manager to ensure the smooth and efficient operation of our office in Jeddah, Saudi Arabia, during the Hajj season. This seasonal role is vital in supporting leadership and maintaining a productive work environment.

Key Responsibilities:

• Manage day-to-day office operations and administrative activities.
• Coordinate schedules, meetings, and executive calendars.
• Handle correspondence, documentation, and office records.
• Organize internal communications to ensure smooth information flow.
• Support management with administrative and operational tasks.
• Coordinate with vendors, service providers, and external partners.
• Oversee office supplies, procurement, and facility management.
• Assist in organizing company events, meetings, and internal initiatives.

Requirements:

• 2+ years of experience in office management or administrative roles.
• Strong organizational and time management skills.
• Excellent communication skills in Arabic and English.
• High attention to detail and problem-solving ability.
• Ability to handle multiple tasks and priorities efficiently.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Professional attitude with strong interpersonal skills.

This is an office-based role that supports daily operations and management. A high level of coordination with internal teams and external parties is required, along with strong organization, discretion, and reliability.

Join Our Team as an Executive Office Manager!

At Beauty and Care Clinics, we pride ourselves on our commitment to enhancing natural beauty and building self-confidence. Since our establishment in the heart of Jeddah in 2019, we have become a distinguished destination for plastic surgery and high-end healthcare services. We are looking for a dedicated Executive Office Manager to oversee our daily operations.

Responsibilities:

• Oversee daily office operations and manage office staff.
• Coordinate schedules and handle administrative tasks.
• Maintain office equipment and facilitate internal communications.
• Provide excellent customer service to clients and stakeholders.
• Ensure the smooth functioning of the office to support overall business objectives.

Qualifications:

• Strong communication skills for clear interaction with team members, clients, and external stakeholders.
• Proficiency in administrative assistance and office administration.
• Knowledge of office equipment and related technologies.
• Demonstrated customer service skills.
• Exceptional time management and organizational abilities.
• Problem-solving skills with a proactive approach.
• Experience in managing office operations; prior experience in healthcare or wellness is a plus.
• Bachelor’s degree in Business Administration, Management, or a related field preferred.

Who Are We ❓
We Are Foodics! a leading restaurant management ecosystem and payment tech provider. Founded in 2014 with headquarter in Riyadh and offices across 5 countries, including UAE, Egypt, Jordan and Kuwait. We are currently serving customers and partners in over 35 different countries worldwide. Our innovative products have successfully processed over 6 billion (yes, billion with a B) orders so far! making Foodics one of the most rapidly evolving SaaS companies to ever emerge from the MENA region. Also, Foodics has achieved three rounds of funding, with the latest raising $170 million in the largest SaaS funding round in MENA, boosting its innovation capabilities to better serve business owners.

The Job in a Nutshell💡
We are looking for a CEO Office Manager to perform various tasks and activities working closely with our CEO, including managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the CEO and C-suite as needed.

What Will You Do❓

• Manage the CEO's schedule, including scheduling meetings and planning travel
• Act as the point of contact among executives, employees, clients, and other external partners
• Scheduling board meetings, handling logistics of board meetings, sending materials for review before the meetings, taking and distributing notes, and fielding general queries from board members
• Manage information flow in a timely and accurate manner
• Manage CEO’s calendars and set up meetings
• Coordinate conference calls, transcribe notes and type correspondence/meeting minutes.
• Make travel and accommodation arrangements.
• Format information for internal and external communication – memos, emails, presentations, reports
• Respond promptly to CEO’s queries
• Facilitate internal communication (*, distribute information and schedule presentations

What Are We Looking For❓

• Bachelor’s degree in Business Administration, Management, Finance, or related field (MBA preferred)
• 3–5 years of relevant experience in business management, strategy, or consulting
• Experience in a top-tier consulting firm is highly preferred
• Proven experience working with senior leadership or executive teams
• Strong analytical and problem-solving skills
• Excellent communication and presentation abilities
• High level of business acumen
• Ability to manage multiple priorities in a fast-paced environment
• Strong stakeholder management skills
• High level of discretion and professionalism
• Fluency in Arabic and English (written and spoken) is mandatory

What We Offer You❗
We believe you will love working at Foodics!
We have an inclusive and diverse culture that encourages innovation and flexibility in-offices. We offer highly competitive compensation packages, including bonuses and the potential for shares. We prioritize personal development and offer regular training and an annual learning stipend to tackle new challenges and grow your career in a hyper-growth environment. Join a talented team of over 30 nationalities working in 14 countries, and gain valuable experience in an exciting industry. We offer autonomy, mentoring, and challenging goals that create incredible opportunities for both you and the company.

Join Our Team as an Executive Office Manager!

At Beauty and Care Clinics, we pride ourselves on our commitment to enhancing natural beauty and building self-confidence. Since our establishment in the heart of Jeddah in 2019, we have become a distinguished destination for plastic surgery and high-end healthcare services. We are looking for a dedicated Executive Office Manager to oversee our daily operations.

Responsibilities:

• Oversee daily office operations and manage office staff.
• Coordinate schedules and handle administrative tasks.
• Maintain office equipment and facilitate internal communications.
• Provide excellent customer service to clients and stakeholders.
• Ensure the smooth functioning of the office to support overall business objectives.

Qualifications:

• Strong communication skills for clear interaction with team members, clients, and external stakeholders.
• Proficiency in administrative assistance and office administration.
• Knowledge of office equipment and related technologies.
• Demonstrated customer service skills.
• Exceptional time management and organizational abilities.
• Problem-solving skills with a proactive approach.
• Experience in managing office operations; prior experience in healthcare or wellness is a plus.
• Bachelor’s degree in Business Administration, Management, or a related field preferred.

Join TICOM Group as an Office Manager!
We are looking for a highly organized and proactive Office Manager to ensure the smooth and efficient operation of our office in Jeddah, Saudi Arabia, during the Hajj season. This seasonal role is vital in supporting leadership and maintaining a productive work environment.

Key Responsibilities:

• Manage day-to-day office operations and administrative activities.
• Coordinate schedules, meetings, and executive calendars.
• Handle correspondence, documentation, and office records.
• Organize internal communications to ensure smooth information flow.
• Support management with administrative and operational tasks.
• Coordinate with vendors, service providers, and external partners.
• Oversee office supplies, procurement, and facility management.
• Assist in organizing company events, meetings, and internal initiatives.

Requirements:

• 2+ years of experience in office management or administrative roles.
• Strong organizational and time management skills.
• Excellent communication skills in Arabic and English.
• High attention to detail and problem-solving ability.
• Ability to handle multiple tasks and priorities efficiently.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Professional attitude with strong interpersonal skills.

This is an office-based role that supports daily operations and management. A high level of coordination with internal teams and external parties is required, along with strong organization, discretion, and reliability.

Who Are We ❓
We Are Foodics! a leading restaurant management ecosystem and payment tech provider. Founded in 2014 with headquarter in Riyadh and offices across 5 countries, including UAE, Egypt, Jordan and Kuwait. We are currently serving customers and partners in over 35 different countries worldwide. Our innovative products have successfully processed over 6 billion (yes, billion with a B) orders so far! making Foodics one of the most rapidly evolving SaaS companies to ever emerge from the MENA region. Also, Foodics has achieved three rounds of funding, with the latest raising $170 million in the largest SaaS funding round in MENA, boosting its innovation capabilities to better serve business owners.

The Job in a Nutshell💡
We are looking for a CEO Office Manager to perform various tasks and activities working closely with our CEO, including managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the CEO and C-suite as needed.

What Will You Do❓

• Manage the CEO's schedule, including scheduling meetings and planning travel
• Act as the point of contact among executives, employees, clients, and other external partners
• Scheduling board meetings, handling logistics of board meetings, sending materials for review before the meetings, taking and distributing notes, and fielding general queries from board members
• Manage information flow in a timely and accurate manner
• Manage CEO’s calendars and set up meetings
• Coordinate conference calls, transcribe notes and type correspondence/meeting minutes.
• Make travel and accommodation arrangements.
• Format information for internal and external communication – memos, emails, presentations, reports
• Respond promptly to CEO’s queries
• Facilitate internal communication (*, distribute information and schedule presentations

What Are We Looking For❓

• Bachelor’s degree in Business Administration, Management, Finance, or related field (MBA preferred)
• 3–5 years of relevant experience in business management, strategy, or consulting
• Experience in a top-tier consulting firm is highly preferred
• Proven experience working with senior leadership or executive teams
• Strong analytical and problem-solving skills
• Excellent communication and presentation abilities
• High level of business acumen
• Ability to manage multiple priorities in a fast-paced environment
• Strong stakeholder management skills
• High level of discretion and professionalism
• Fluency in Arabic and English (written and spoken) is mandatory

What We Offer You❗
We believe you will love working at Foodics!
We have an inclusive and diverse culture that encourages innovation and flexibility in-offices. We offer highly competitive compensation packages, including bonuses and the potential for shares. We prioritize personal development and offer regular training and an annual learning stipend to tackle new challenges and grow your career in a hyper-growth environment. Join a talented team of over 30 nationalities working in 14 countries, and gain valuable experience in an exciting industry. We offer autonomy, mentoring, and challenging goals that create incredible opportunities for both you and the company.

Join Assembly Global as an Office Manager!
Assembly is a modern agency bringing together data, talent, and technology to deliver innovative solutions for brands around the world. We are currently expanding our Operations team in Riyadh and looking for a dedicated Office Manager who is a Saudi national.

Responsibilities:

• Greet and assist visitors with professionalism and friendliness.
• Handle incoming phone calls, emails, and inquiries effectively.
• Schedule appointments and meetings while managing administrative tasks.
• Coordinate tasks across departments to ensure smooth operations.
• Arrange travel bookings, including flights and accommodations.
• Maintain inventory of office equipment and supplies.
• Manage office snack supplies and ensure availability.
• Oversee shipments and manage documentation accurately for service invoices.

Qualifications:

• Bilingual in Arabic and English; Saudi national preferred.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office for efficient task management.
• Strong organizational and multitasking capabilities.
• Ability to prioritize workload and adapt to changing situations.

We look forward to welcoming you to our dynamic team that aims to transform marketing and deliver growth for our clients.