Office manager Jobs in Saudi Arabia

Join Our Team - Office Manager - Komatsu Middle East, Jeddah, Kingdom of Saudi Arabia

Are you a dynamic individual with a passion for administrative excellence? Do you thrive in a multicultural environment and excel in multitasking? If so, we have the perfect opportunity for you!

Location: Jeddah, Kingdom of Saudi Arabia
Language Skills: Good command of English and Arabic (mandatory).
Driving License: An added advantage.

Responsibilities:

• Handle office payments, including rent, maintenance, travel expenses, and phone bills.
• Negotiate and coordinate with government ministries and agencies as a point of contact.
• Monitor and compile updates on government information related to HR, finance, and legal affairs.
• Support in creating agendas and accompany internal and external travellers/guests.
• Prepare payment transfer requests to the bank.
• Create vouchers and maintain ledger reports for all payments.
• Assist in editing the monthly budget plan.
• Coordinate hotel and flight bookings for staff and guests.
• Procure office supplies.
• Assist in work permit and residence permit documentation for expatriates.
• Manage expatriate housing, contracts, and maintenance.
• Organize advertisements for job openings and attend interviews.
• Communicate announcements regarding holidays, events, and new employees.
• Maintain and update the asset list.
• Prepare and update annual leave schedules.

Occupational Career Requirements:

• Proficiency in MS Office applications.
• Basic knowledge of accounting and bookkeeping.
• Familiarity with the heavy machinery industry (preferred).
• Strong team player and excellent correspondence skills.
• Ability to multitask effectively.
• GCC region experience is a plus.

Educational Background: Bachelor's degree in Business Administration (BBA).

Desired Personality Traits:

• Value teamwork and collaboration.
• Exceptional communication skills.
• Adaptable and flexible mindset.
• Strong multitasking abilities.
• Uphold honesty and integrity.

Join our team and be a part of a vibrant, diverse workplace that values your skills and contributions. If you're ready to take on this exciting role, apply today!

Join Our Team as an Office Manager at Aurora Research Consulting!

We are looking for an organized and proactive Office Manager to ensure the efficient operation of our Jeddah office within the Aviation industry. This role is pivotal in supporting daily business operations and enhancing workplace productivity.

Position Purpose:
The Office Manager is responsible for overseeing administrative tasks, managing office resources, and coordinating with various departments to maintain a well-organized work environment.

Key Responsibilities:

• Administrative & Operational Management: Oversee office operations, manage office supplies, develop office policies, and serve as the main contact for vendors and service providers.
• People & Coordination: Supervise administrative staff, coordinate HR activities, and assist in scheduling meetings and organizing company events.
• Finance & Compliance Support: Support budgeting, process invoices, and ensure compliance with company policies and regulations.
• Communication & Documentation: Maintain company records, prepare necessary reports, and facilitate internal communication across departments.

Key Selection Criteria:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience in office administration or operations management, particularly in the aviation industry.
• Excellent organizational skills, strong communication abilities, and proficiency in MS Office Suite.
• Ability to manage confidential information and demonstrate a high level of professionalism.

Position Summary:
The Executive Office Manager plays a vital role in supporting the Chief Executive Officer (CEO) by managing and overseeing all administrative and operational functions of the executive office. This position acts as the central communication hub between the CEO and internal departments, ensuring smooth execution of strategic decisions, efficient information flow, and professional representation of the executive office. The ideal candidate is an organized, detail-oriented, and highly professional individual who thrives in fast-paced environments and maintains strict confidentiality at all times.

Key Responsibilities:

• Executive and Administrative Management:
  • Manage the CEO’s calendar, appointments, and meetings with precision and foresight.
  • Prepare reports, executive summaries, and presentations for internal and external use.
  • Handle correspondence, prioritize communications, and ensure timely responses.
  • Oversee document management systems and maintain accurate recordkeeping.
  • Follow up on decisions and action items to ensure timely execution.
• Strategic Coordination and Communication:
  • Serve as the main liaison between the CEO and department heads.
  • Draft, edit, and review executive communications, letters, and official statements.
  • Coordinate executive committee meetings, including agenda preparation and minutes.
  • Supervise and support administrative assistants or office staff as needed.
• Executive Support:
  • Organize business travel, accommodations, and itineraries for the CEO.
  • Attend select meetings to record minutes and track follow-up actions.
  • Maintain confidentiality and discretion in handling sensitive information.
  • Provide operational insights and reports to enhance office efficiency.
• Representation and External Relations:
  • Represent the CEO’s office professionally in external meetings or corporate events.
  • Build and maintain relationships with partners, stakeholders, and government entities.
  • Coordinate with the PR or Communications team for official announcements or events.

Qualifications and Experience:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 7 years of experience in executive office management or a senior administrative role.
• Exceptional communication and interpersonal skills.
• Fluency in English and Arabic (both written and spoken).
• Advanced proficiency in Microsoft Office Suite and project management tools.
• Professional demeanor with leadership qualities and organizational excellence.

Lead the Future. A Hospitality Brand - For Those Who Want It All!

At Red Sea Global (RSG), we’re redefining the way the world experiences travel—by creating destinations that are immersive, sustainable, and transformative. In partnership with trailblazing hospitality leaders like Equinox Hotels, we’re turning this vision into reality.

As the Office Manager, you will play a key role in ensuring smooth administrative operations and providing high-level support to the General Manager in a luxury hospitality environment. This role requires a proactive, highly organized, and detail-oriented individual who can manage office administration, coordinate executive functions, and assist in operational management while upholding the highest service standards expected in a prestigious hotel.

Job Responsibilities:

• Executive Support to the General Manager: Act as the primary point of contact between the GM and internal/external stakeholders.
• Office Administration & Operations Management: Oversee day-to-day office operations to ensure efficiency and organization.
• Guest Relations Support: Assist with high-profile member and VIP guest requests on behalf of the GM.
• HR & Staff Coordination Support: Assist the HR department with staff scheduling, onboarding, and documentation.
• Financial & Procurement Support: Assist finance director with basic financial tasks.
• Event & Meeting Coordination: Organize executive meetings and assist with hotel events.
• IT & Communication Support: Manage office communications.
• Safety, Quality & Environment: Apply safety and quality management policies.
• Continuous Improvement: Contribute to the identification of improvement opportunities.

Job Requirements:

• Bachelor’s degree in business administration, Hospitality Management, or a related field preferred.
• 5+ years of experience in office management, executive assistance, or hospitality administration.
• Prior experience in luxury hospitality or high-end resorts is an advantage.
• Strong proficiency in Microsoft Office Suite and administrative tools.
• Excellent written and verbal communication skills in English and Arabic.
• Ability to handle confidential information with discretion.
• Strong multitasking and organizational skills.
• Ability to work in a fast-paced environment while maintaining attention to detail.

Position Summary:
The Executive Office Manager plays a vital role in supporting the Chief Executive Officer (CEO) by managing and overseeing all administrative and operational functions of the executive office. This position acts as the central communication hub between the CEO and internal departments, ensuring smooth execution of strategic decisions, efficient information flow, and professional representation of the executive office. The ideal candidate is an organized, detail-oriented, and highly professional individual who thrives in fast-paced environments and maintains strict confidentiality at all times.

Key Responsibilities:

• Executive and Administrative Management:
  • Manage the CEO’s calendar, appointments, and meetings with precision and foresight.
  • Prepare reports, executive summaries, and presentations for internal and external use.
  • Handle correspondence, prioritize communications, and ensure timely responses.
  • Oversee document management systems and maintain accurate recordkeeping.
  • Follow up on decisions and action items to ensure timely execution.
• Strategic Coordination and Communication:
  • Serve as the main liaison between the CEO and department heads.
  • Draft, edit, and review executive communications, letters, and official statements.
  • Coordinate executive committee meetings, including agenda preparation and minutes.
  • Supervise and support administrative assistants or office staff as needed.
• Executive Support:
  • Organize business travel, accommodations, and itineraries for the CEO.
  • Attend select meetings to record minutes and track follow-up actions.
  • Maintain confidentiality and discretion in handling sensitive information.
  • Provide operational insights and reports to enhance office efficiency.
• Representation and External Relations:
  • Represent the CEO’s office professionally in external meetings or corporate events.
  • Build and maintain relationships with partners, stakeholders, and government entities.
  • Coordinate with the PR or Communications team for official announcements or events.

Qualifications and Experience:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 7 years of experience in executive office management or a senior administrative role.
• Exceptional communication and interpersonal skills.
• Fluency in English and Arabic (both written and spoken).
• Advanced proficiency in Microsoft Office Suite and project management tools.
• Professional demeanor with leadership qualities and organizational excellence.

Job Objective:
To organize and coordinate administrative operations within the office to ensure smooth and efficient workflow, and to support senior management by overseeing daily activities and maintaining a professional and well-structured work environment.

Key Responsibilities:

• Manage and coordinate daily administrative operations and ensure implementation of approved policies and procedures.
• Organize and maintain incoming and outgoing correspondence in a secure and systematic manner.
• Coordinate meetings and appointments, and prepare meeting minutes and administrative reports.
• Supervise administrative support, reception, and general service staff.
• Monitor and manage office supplies and equipment to ensure continuous availability.
• Communicate with suppliers and service providers, and follow up on office contracts and invoices.
• Prepare and submit periodic reports to senior management.
• Contribute to improving internal processes and enhancing administrative efficiency.
• Welcome visitors and clients, representing the office in a professional manner.
• Organize and archive both paper and electronic files for easy access.

Qualifications Required:

• Bachelor’s degree or diploma in Secretarial Studies, Business Administration, or a related field.
• Proficiency in English (spoken and written).
• Strong organizational and coordination skills with experience handling administrative correspondence.
• Proficient in computer use and Microsoft Office applications.
• Excellent communication, problem-solving, and teamwork skills.
• Ability to manage time effectively and handle multiple tasks efficiently and professionally.

Join Hosuk Travels as an Office Manager! We're looking for a highly organized and proactive individual to oversee daily administrative operations and ensure smooth functioning across all departments in our Riyadh office. This role is perfect for someone with strong coordination, communication, and leadership skills in a dynamic travel service environment.

Key Responsibilities:

• Manage day-to-day administrative activities to maintain a structured and efficient office environment.
• Supervise office staff ensuring tasks are completed accurately and on time.
• Oversee office supplies, inventory management, procurement, and vendor coordination.
• Organize meetings, schedules, travel arrangements, and company events.
• Ensure compliance with office policies, procedures, and safety standards.
• Handle correspondence, documentation, filing systems, and record management.
• Assist management with reports, presentations, and administrative support.
• Coordinate facility management, maintenance, and service requests as needed.
• Monitor operational budgets and support accounting tasks when needed.
• Act as a contact point for employees, visitors, and external partners.

Requirements:

• Bachelor’s degree in Business Administration or a related field.
• Proven experience as an Office Manager or in a similar administrative leadership role.
• Strong communication, multitasking, and organizational skills.
• Proficiency in MS Office Suite and office management systems.
• Ability to manage teams and handle confidential information with professionalism.
• Positive attitude, problem-solving skills, and strong attention to detail.
• Experience in the travel or service industry is a plus.

Working as an Office Manager at Hosuk Travels offers the chance to contribute to a professional, supportive, and rapidly growing environment. If you are passionate about creating efficient office operations and enjoy leading teams, we welcome your application.

Join JAM Event Services as an Office Manager in our Riyadh office!
We are seeking an enthusiastic and people-focused Office Manager to support the day-to-day operations of our clients' Riyadh office. This is a fantastic opportunity for someone organized, proactive, and comfortable managing administrative, coordination, and communication responsibilities in a dynamic and fast-paced environment.

Key Responsibilities:

• Oversee daily office operations and ensure smooth administrative processes.
• Manage relationships with suppliers, vendors, and service providers.
• Handle correspondence, document filing, and office inventory.
• Support with travel bookings, expense tracking, and scheduling meetings.
• Prepare reports, presentations, and internal communications as needed.
• Coordinate logistics for visiting team members and external guests.
• Maintain a welcoming, professional office environment.

Requirements:

• 2–4 years of experience in administration, office management, or executive support.
• Excellent communication skills in English (Arabic is a plus).
• Strong attention to detail, organization, and follow-through.
• Confident in handling supplier coordination and administrative documentation.
• Proficient in MS Office and general office tools.
• Positive attitude and ability to multitask effectively.

Join us at JAM Event Services, the Middle East's leading consultancy for safety, recruitment, staffing, and training solutions in the event industry!

Lead the Future. A Hospitality Brand - For Those Who Want It All!

At Red Sea Global (RSG), we’re redefining the way the world experiences travel—by creating destinations that are immersive, sustainable, and transformative. In partnership with trailblazing hospitality leaders like Equinox Hotels, we’re turning this vision into reality.

As the Office Manager, you will play a key role in ensuring smooth administrative operations and providing high-level support to the General Manager in a luxury hospitality environment. This role requires a proactive, highly organized, and detail-oriented individual who can manage office administration, coordinate executive functions, and assist in operational management while upholding the highest service standards expected in a prestigious hotel.

Job Responsibilities:

• Executive Support to the General Manager: Act as the primary point of contact between the GM and internal/external stakeholders.
• Office Administration & Operations Management: Oversee day-to-day office operations to ensure efficiency and organization.
• Guest Relations Support: Assist with high-profile member and VIP guest requests on behalf of the GM.
• HR & Staff Coordination Support: Assist the HR department with staff scheduling, onboarding, and documentation.
• Financial & Procurement Support: Assist finance director with basic financial tasks.
• Event & Meeting Coordination: Organize executive meetings and assist with hotel events.
• IT & Communication Support: Manage office communications.
• Safety, Quality & Environment: Apply safety and quality management policies.
• Continuous Improvement: Contribute to the identification of improvement opportunities.

Job Requirements:

• Bachelor’s degree in business administration, Hospitality Management, or a related field preferred.
• 5+ years of experience in office management, executive assistance, or hospitality administration.
• Prior experience in luxury hospitality or high-end resorts is an advantage.
• Strong proficiency in Microsoft Office Suite and administrative tools.
• Excellent written and verbal communication skills in English and Arabic.
• Ability to handle confidential information with discretion.
• Strong multitasking and organizational skills.
• Ability to work in a fast-paced environment while maintaining attention to detail.