Office manager Jobs in Saudi Arabia

Join Wild&Org as our Office Manager!
Wild&Org is a healthy Grab&Go cafe dedicated to providing delicious, organic food for health-conscious individuals in Jeddah. Our mission is to ensure you never have to compromise on food quality while enjoying convenient, ready-made meals that support your healthy lifestyle.

About the Role:
This is a full-time, on-site position where you will oversee all office operations to ensure a smooth workflow. Your responsibilities will include:

• Providing administrative assistance and managing office equipment and supplies.
• Maintaining high standards of customer service.
• Supporting various office administration functions.
• Creating a welcoming and efficient environment for both staff and customers.

Qualifications:
To excel in this role, you will need:

• Excellent communication and customer service skills.
• Experience in administrative assistance and office administration.
• Proficiency with office equipment.
• Strong organizational and multitasking abilities.
• Ability to work independently and as part of a team.
• Previous experience in the food industry is a plus.
• A Bachelor's degree in Business Administration or a related field.

Position Summary:
The Executive Office Manager plays a vital role in supporting the Chief Executive Officer (CEO) by managing and overseeing all administrative and operational functions of the executive office. This position acts as the central communication hub between the CEO and internal departments, ensuring smooth execution of strategic decisions, efficient information flow, and professional representation of the executive office. The ideal candidate is an organized, detail-oriented, and highly professional individual who thrives in fast-paced environments and maintains strict confidentiality at all times.

Key Responsibilities:

• Executive and Administrative Management:
  • Manage the CEO’s calendar, appointments, and meetings with precision and foresight.
  • Prepare reports, executive summaries, and presentations for internal and external use.
  • Handle correspondence, prioritize communications, and ensure timely responses.
  • Oversee document management systems and maintain accurate recordkeeping.
  • Follow up on decisions and action items to ensure timely execution.
• Strategic Coordination and Communication:
  • Serve as the main liaison between the CEO and department heads.
  • Draft, edit, and review executive communications, letters, and official statements.
  • Coordinate executive committee meetings, including agenda preparation and minutes.
  • Supervise and support administrative assistants or office staff as needed.
• Executive Support:
  • Organize business travel, accommodations, and itineraries for the CEO.
  • Attend select meetings to record minutes and track follow-up actions.
  • Maintain confidentiality and discretion in handling sensitive information.
  • Provide operational insights and reports to enhance office efficiency.
• Representation and External Relations:
  • Represent the CEO’s office professionally in external meetings or corporate events.
  • Build and maintain relationships with partners, stakeholders, and government entities.
  • Coordinate with the PR or Communications team for official announcements or events.

Qualifications and Experience:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 7 years of experience in executive office management or a senior administrative role.
• Exceptional communication and interpersonal skills.
• Fluency in English and Arabic (both written and spoken).
• Advanced proficiency in Microsoft Office Suite and project management tools.
• Professional demeanor with leadership qualities and organizational excellence.

Join Our Team
We’re hiring a highly organized and dependable CEO Office Manager to lead the administrative operations at our Mecca headquarters. This role plays a key part in supporting our CEO and ensuring the office runs efficiently, professionally, and without constant oversight.

Key Responsibilities

• Manage daily administrative operations and ensure smooth office functioning.
• Handle internal follow-ups and ensure timely execution of delegated tasks.
• Maintain office supplies and manage procurement.
• Support onboarding of new employees and basic HR coordination.
• Prepare simple reports and documentation.
• Ensure the office environment is always organized and professional.

Qualifications

• Minimum 5 years of experience in office administration or executive support.
• Strong organizational and communication skills.
• Ability to work independently and take initiative.
• High level of trust, discretion, and professionalism.
• Fluent in Arabic and English (both written and spoken).
• Proficient in Microsoft Office and standard office tools.

About Samaya
Samaya is a Saudi company specializing in the development and operation of museums, exhibitions, and cultural destinations across the Kingdom. Our work includes flagship projects in Makkah and Madinah, where we bring history to life through immersive experiences that inspire millions of visitors every year.

Join Wild&Org as our Office Manager!
Wild&Org is a healthy Grab&Go cafe dedicated to providing delicious, organic food for health-conscious individuals in Jeddah. Our mission is to ensure you never have to compromise on food quality while enjoying convenient, ready-made meals that support your healthy lifestyle.

About the Role:
This is a full-time, on-site position where you will oversee all office operations to ensure a smooth workflow. Your responsibilities will include:

• Providing administrative assistance and managing office equipment and supplies.
• Maintaining high standards of customer service.
• Supporting various office administration functions.
• Creating a welcoming and efficient environment for both staff and customers.

Qualifications:
To excel in this role, you will need:

• Excellent communication and customer service skills.
• Experience in administrative assistance and office administration.
• Proficiency with office equipment.
• Strong organizational and multitasking abilities.
• Ability to work independently and as part of a team.
• Previous experience in the food industry is a plus.
• A Bachelor's degree in Business Administration or a related field.

Position Summary:
The Executive Office Manager plays a vital role in supporting the Chief Executive Officer (CEO) by managing and overseeing all administrative and operational functions of the executive office. This position acts as the central communication hub between the CEO and internal departments, ensuring smooth execution of strategic decisions, efficient information flow, and professional representation of the executive office. The ideal candidate is an organized, detail-oriented, and highly professional individual who thrives in fast-paced environments and maintains strict confidentiality at all times.

Key Responsibilities:

• Executive and Administrative Management:
  • Manage the CEO’s calendar, appointments, and meetings with precision and foresight.
  • Prepare reports, executive summaries, and presentations for internal and external use.
  • Handle correspondence, prioritize communications, and ensure timely responses.
  • Oversee document management systems and maintain accurate recordkeeping.
  • Follow up on decisions and action items to ensure timely execution.
• Strategic Coordination and Communication:
  • Serve as the main liaison between the CEO and department heads.
  • Draft, edit, and review executive communications, letters, and official statements.
  • Coordinate executive committee meetings, including agenda preparation and minutes.
  • Supervise and support administrative assistants or office staff as needed.
• Executive Support:
  • Organize business travel, accommodations, and itineraries for the CEO.
  • Attend select meetings to record minutes and track follow-up actions.
  • Maintain confidentiality and discretion in handling sensitive information.
  • Provide operational insights and reports to enhance office efficiency.
• Representation and External Relations:
  • Represent the CEO’s office professionally in external meetings or corporate events.
  • Build and maintain relationships with partners, stakeholders, and government entities.
  • Coordinate with the PR or Communications team for official announcements or events.

Qualifications and Experience:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 7 years of experience in executive office management or a senior administrative role.
• Exceptional communication and interpersonal skills.
• Fluency in English and Arabic (both written and spoken).
• Advanced proficiency in Microsoft Office Suite and project management tools.
• Professional demeanor with leadership qualities and organizational excellence.

Job Objective:
To organize and coordinate administrative operations within the office to ensure smooth and efficient workflow, and to support senior management by overseeing daily activities and maintaining a professional and well-structured work environment.

Key Responsibilities:

• Manage and coordinate daily administrative operations and ensure implementation of approved policies and procedures.
• Organize and maintain incoming and outgoing correspondence in a secure and systematic manner.
• Coordinate meetings and appointments, and prepare meeting minutes and administrative reports.
• Supervise administrative support, reception, and general service staff.
• Monitor and manage office supplies and equipment to ensure continuous availability.
• Communicate with suppliers and service providers, and follow up on office contracts and invoices.
• Prepare and submit periodic reports to senior management.
• Contribute to improving internal processes and enhancing administrative efficiency.
• Welcome visitors and clients, representing the office in a professional manner.
• Organize and archive both paper and electronic files for easy access.

Qualifications Required:

• Bachelor’s degree or diploma in Secretarial Studies, Business Administration, or a related field.
• Proficiency in English (spoken and written).
• Strong organizational and coordination skills with experience handling administrative correspondence.
• Proficient in computer use and Microsoft Office applications.
• Excellent communication, problem-solving, and teamwork skills.
• Ability to manage time effectively and handle multiple tasks efficiently and professionally.

Role Overview: A reputable and well-established Pharmaceutical company is actively recruiting an Office Manager for their Riyadh office. The Office Manager will play a crucial role in providing administrative support to various teams and ensuring smooth office operations.

Key Responsibilities:

• Provide administrative support to Sales, Marketing & Commercial Team.
• Manage and organize trips, meetings, and conferences (invoices, bookings, tickets, etc.).
• Oversee office supplies, infrastructure, and suppliers.
• Manage local vendors' communications.
• Perform other duties as directed by Senior Management.

Qualifications:

• Proven experience in office/administrative support; experience in the pharmaceutical industry is a plus.
• Excellent communication skills in English and Arabic.
• Strong organizational, planning, and multitasking skills.
• Solid presentation and reporting skills.

Applicants should be available for face-to-face interviews in Riyadh. Suitable candidates will be contacted within 5 working days.