Office manager Jobs in Saudi Arabia

Join Our Team as an Office Manager!
Are you ready to play a crucial role in a dynamic legal environment? AlZubaidi & CO Lawyers & Consultants, based in Jubail, is seeking an experienced Office Manager to enhance our operations and provide exceptional service to our clients.

About Us:
AlZubaidi & CO is a reputable law and legal consulting firm, specializing in engineering, construction, logistical transportation, oil and gas, financial, and insurance sectors. We are committed to excellence and contributing to the Kingdom's Vision 2030.

Role Responsibilities:

• Perform clerical tasks and provide company secretarial work.
• Communicate effectively with clients and ensure their needs are met.
• Assist in executive administrative tasks and enhance customer service delivery.

Qualifications:

• Strong clerical and organizational skills.
• Excellent communication and customer service abilities.
• Minimum 5 years of experience in the Saudi market.
• Proficiency in legal terminology is a plus.
• Bachelor's degree in Law or a related field.

Join us at AlZubaidi & CO, where your skills will drive our commitment to legal excellence and client success.

Join Batterjee Medical College as an Office Manager for the COO Office!
As a leader in higher education, we invite you to manage the daily operations of our executive office and drive efficiency across departments.

Key Responsibilities:

• Manage executive calendars, meetings, travel, and official correspondence.
• Prepare agendas, minutes, reports, and presentations.
• Maintain organized filing systems (digital & physical) while ensuring confidentiality.
• Coordinate communication between the executive office and college departments.
• Support accreditation, reporting, and compliance documentation.
• Assist in organizing institutional events and executive engagements.

Requirements:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 3+ years of executive administrative experience, preferably in higher education.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication skills in English (Arabic preferred).
• Strong organization, time management, and attention to detail.
• Professional, discreet, and able to work in a fast-paced academic environment.

Company Description
Oscar Paints, founded in 2004 in Saudi Arabia, is a prominent manufacturer of industrial and decorative paints, known for delivering innovative and sustainable solutions. With a focus on high-quality products, Oscar Paints specializes in advanced technologies, including epoxy coatings, anti-carbonation systems, and coly-polymer emulsion-based solutions. As part of Saudi Arabia's Vision 2030 commitment, the company produces eco-friendly paints across various grades and ensures compliance with international standards such as ISO and ASTM. Our state-of-the-art facilities and quality control processes make Oscar Paints a leader in creating durable and environmentally conscious paints tailored to meet diverse application needs.

Role Description
We are seeking a highly organized Office Manager for a full-time, on-site role based in Jeddah. The Office Manager will oversee daily office operations, manage administrative tasks, and ensure the smooth functioning of office systems and equipment. Other responsibilities include coordinating with team members, maintaining accurate records, providing excellent customer service, and supporting workplace efficiency. The ideal candidate will play a key role in fostering a productive office environment.

Qualifications

• Strong Communication and Customer Service skills to engage effectively with stakeholders and ensure client satisfaction.
• Proficiency in Administrative Assistance and Office Administration to manage day-to-day office activities and processes efficiently.
• Familiarity with Office Equipment and ability to address operational and technical needs within the office.
• Exceptional organizational skills, attention to detail, and time management ability.
• Competence in Microsoft Office Suite and other office-related software is highly advantageous.
• Fluency in Arabic and English is preferred.
• Bachelor's degree in Business Administration, Office Management, or a related field is recommended.

Note: This position is required for Saudi nationals only.

Job Summary
One of our Clients is looking for an Office Manager who is responsible for overseeing the daily operations of the office to ensure efficiency, productivity, and a positive working environment. This role manages administrative staff, coordinates office activities, and supports leadership by maintaining organizational systems, managing office resources, and ensuring smooth internal processes.

Key Responsibilities

• Office Operations
  • Oversee day-to-day office activities to ensure a smooth and efficient work environment.
  • Maintain office supplies, equipment, and vendor relationships.
  • Manage facility operations, including maintenance requests, office layout planning, and workspace organization.
• Administrative Support
  • Provide executive and team support, including scheduling, meeting coordination, and document preparation.
  • Handle correspondence, incoming calls, mail, and inquiries.
  • Manage and update company records, databases, and filing systems.
• Financial & HR Support
  • Assist with budgeting, invoicing, expense tracking, and financial reporting.
  • Support HR processes such as onboarding, training coordination, timesheet management, and personnel file maintenance.
  • Help manage payroll and benefits administration as needed.
• Team & Culture Management
  • Coordinate company events, meetings, and team-building activities.
  • Foster a positive, organized, and supportive office culture.
  • Act as a point of contact between employees and management.
• Compliance & Policies
  • Ensure office operations comply with organizational policies and procedures.
  • Assist in developing and implementing administrative processes to improve efficiency.

Qualifications

• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in office software (Microsoft Office, Google Workspace, etc.).
• Ability to manage multiple tasks and prioritize effectively.
• Strong problem-solving skills and attention to detail.

Join Batterjee Medical College as an Office Manager for the COO Office!
As a leader in higher education, we invite you to manage the daily operations of our executive office and drive efficiency across departments.

Key Responsibilities:

• Manage executive calendars, meetings, travel, and official correspondence.
• Prepare agendas, minutes, reports, and presentations.
• Maintain organized filing systems (digital & physical) while ensuring confidentiality.
• Coordinate communication between the executive office and college departments.
• Support accreditation, reporting, and compliance documentation.
• Assist in organizing institutional events and executive engagements.

Requirements:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 3+ years of executive administrative experience, preferably in higher education.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication skills in English (Arabic preferred).
• Strong organization, time management, and attention to detail.
• Professional, discreet, and able to work in a fast-paced academic environment.

Join Our Team as an Office Manager
Assembly Global is a leading global omnichannel agency, dedicated to delivering connected solutions for renowned brands. We are currently seeking a qualified Office Manager to support our expansion efforts in Riyadh.

Key Responsibilities:

• Greet and assist visitors in a professional manner.
• Manage incoming communications via phone and email.
• Coordinate appointments and meetings while handling basic administrative tasks.
• Collaborate with various departments to ensure smooth office operations.
• Arrange travel accommodations for staff and clients.
• Maintain records of office equipment and supplies.
• Oversee office snack supplies and manage utility invoice submissions.

Qualifications:

• Bilingual in Arabic and English.
• Strong communication and interpersonal skills.
• Proficient in MS Office.
• Ability to prioritize tasks and manage multiple responsibilities.
• Excellent organizational skills.

We are looking for a Saudi national who is ready to embrace a dynamic environment and contribute to our team's success.

Join Our Team as an Office Manager!
Fastlo Logistics Company is seeking a dedicated Office Manager to support the Sales Director in maintaining a smooth workflow and efficient operations. As part of our team, you will play a crucial role in ensuring the organization runs effectively and professionally.

Key Responsibilities:

• Manage and organize the Sales Director’s daily and weekly schedule.
• Coordinate and confirm internal and external meetings.
• Prepare meeting summaries and follow up on action items.
• Facilitate communication between the Sales Director and other departments.
• Track ongoing tasks and ensure timely execution.
• Prepare reports, presentations, and documents as needed.
• Organize and maintain digital and physical files.
• Manage incoming emails and correspondence.
• Provide administrative support for daily operations.
• Maintain confidentiality and professionalism.

Qualifications:

• Diploma or Bachelor’s degree in Business Administration or a related field.
• Minimum of 1 year of experience in office management or executive support.
• Strong organizational and multitasking skills.
• Excellent communication skills in English and Arabic.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to work under pressure effectively.
• Professional, detail-oriented, and reliable.
• High level of discretion and confidentiality.

About Fastlo:
Established in 2014, Fastlo Logistics Company is a leading provider of fast and secure shipping solutions across Saudi Arabia. We pride ourselves on our efficiency and have built a reputation in the logistics field over the past decade.

Join CMS MENA as an Office Manager
We are seeking an experienced Office Manager for our office in Riyadh. This role is crucial for ensuring the smooth operation of our office, including administration, reception, and client onboarding tasks.

Key Responsibilities:

• Prepare employment contracts and offer letters for new joiners.
• Add new employees to Workday and maintain HR data securely.
• Enrol new joiners in training and health insurance.
• Manage employee files and maintain data confidentiality.
• Coordinate with the PR officer for visa processes.
• Manage office supplies and equipment, ensuring a professional office environment.
• Support and organise office events and meetings.
• Liaise with various departments for collaborative tasks.

About You:
To thrive in this role, you must possess:

• Excellent communication skills in English and Arabic.
• Previous experience in facilities and administration management.
• Strong interpersonal and client service skills.
• Proficiency in Microsoft Office Suite.
• Knowledge of Saudi employment legislation.

Education and Experience:
A Bachelor’s degree in Business Administration, Finance, HR, or related fields is preferred, along with at least five years of relevant experience in KSA.

Benefits:
We offer a competitive salary package and medical insurance for our employees.