Project coordinator Jobs in Saudi Arabia

Job Overview: We are seeking a proactive Project Coordinator to support day-to-day project and HR-related operations. This role focuses on managing employees’ administrative and HR matters, ensuring smooth coordination between teams, maintaining accurate documentation, and delivering timely reports. The ideal candidate will play a key role in streamlining processes and supporting both project execution and HR functions.

Requirements:

• Immediate availability
• Bachelor’s degree in Business Administration, Human Resources, or a related field (preferred)
• Professional level of English (spoken and written)
• Advanced MS Office skills (Excel, Word, PowerPoint)
• Strong communication and coordination skills
• High attention to detail with the ability to manage multiple tasks effectively
• Experience in HR or project coordination is a strong plus

Key Responsibilities:

• Manage employees’ HR administrative matters, including files, records, and documentation
• Coordinate payroll inputs, overtime, attendance, and timesheets
• Handle business travel arrangements (tickets, bookings, and related documentation)
• Support interviews, onboarding, and offboarding processes
• Prepare and follow up on final settlements
• Coordinate and track invoices related to projects and HR activities
• Assist in drafting and updating policies, procedures, and presentations
• Maintain organized and up-to-date employee and project files
• Communicate effectively with internal teams and external stakeholders
• Provide general coordination and administrative support for project and HR operations

About the Role:
As a Project Coordinator at Napco National, you will play a pivotal role in overseeing various project activities while ensuring alignment with project goals. This position requires a proactive approach and the ability to work collaboratively across departments.

Key Responsibilities:

• Project Scope: Assist in monitoring project scope and report any deviations to the Project Manager.
• Project Timeline: Support schedule development and follow up on activity progress to ensure adherence to approved timelines.
• Project Cost: Track project expenditures and update cost records to support budget monitoring.
• Project Quality: Assist in implementing quality control activities by documenting inspections, tests, and reporting non-conformities.
• Project Human Resources: Coordinate with internal departments for resource availability, maintain attendance and manpower records, and escalate delays or performance concerns.
• Project Procurement: Follow up with suppliers for timely delivery of materials and services.
• Project Communication: Maintain stakeholder lists, prepare meeting minutes, progress reports, and organize filing systems for project documentation.
• Project Risk: Assist in tracking risks and documenting mitigation actions.
• Project Handover: Support commissioning activities and assist in preparing for project close-out.

Job Overview: We are seeking a proactive Project Coordinator to support day-to-day project and HR-related operations. This role focuses on managing employees’ administrative and HR matters, ensuring smooth coordination between teams, maintaining accurate documentation, and delivering timely reports. The ideal candidate will play a key role in streamlining processes and supporting both project execution and HR functions.

Requirements:

• Immediate availability
• Bachelor’s degree in Business Administration, Human Resources, or a related field (preferred)
• Professional level of English (spoken and written)
• Advanced MS Office skills (Excel, Word, PowerPoint)
• Strong communication and coordination skills
• High attention to detail with the ability to manage multiple tasks effectively
• Experience in HR or project coordination is a strong plus

Key Responsibilities:

• Manage employees’ HR administrative matters, including files, records, and documentation
• Coordinate payroll inputs, overtime, attendance, and timesheets
• Handle business travel arrangements (tickets, bookings, and related documentation)
• Support interviews, onboarding, and offboarding processes
• Prepare and follow up on final settlements
• Coordinate and track invoices related to projects and HR activities
• Assist in drafting and updating policies, procedures, and presentations
• Maintain organized and up-to-date employee and project files
• Communicate effectively with internal teams and external stakeholders
• Provide general coordination and administrative support for project and HR operations

About the Role
We are seeking a highly organized and detail-oriented Project Coordinator to support cross-functional project activities at Johnson Controls Arabia. This role is pivotal in ensuring effective coordination among Sales, Operations, Finance, and Supply Chain teams, enhancing overall project performance.

Key Responsibilities

• Coordination & Follow-up:
  • Coordinate project activities through Sales and Operations teams.
  • Prepare Purchase Requests and monitor project milestones.
  • Regularly follow up to track deliverables and updates.
  • Escalate delays or risks appropriately.
• Reporting & Data Management:
  • Collect and consolidate data, preparing weekly and monthly reports.
  • Maintain trackers and dashboards for project performance.
• Presentation & Documentation:
  • Develop high-quality PowerPoint presentations for management reviews.
  • Create clear summaries of project status.
  • Prepare meeting minutes and follow-up summaries.
• Process Support:
  • Assist in improving reporting and coordination workflows.
  • Ensure adherence to reporting timelines and formats.

Qualifications & Skills

• Bachelor’s degree in business administration, Finance, or related field.
• 2–5 years of experience in project coordination or similar roles.
• Strong proficiency in Microsoft Excel and PowerPoint.
• Knowledge of SAP and familiarity with reporting tools is a plus.

Join Napco National as a Project Coordinator!
As a vital member of our team, you will assist in various aspects of project management ensuring our projects are completed successfully and on time. This is a fantastic opportunity to work with a leading manufacturing company in Saudi Arabia that has been driving the industrial sector since 1956.

Key Responsibilities:

• Project Scope: Assist in monitoring project scope and reporting deviations to the Project Manager.
• Project Time: Support schedule development and track activity progress to ensure adherence to timelines.
• Project Cost: Track expenditures and update cost records to support budget monitoring.
• Project Quality: Implement quality control activities including documentation of inspections and tests.
• Project Human Resources: Coordinate with internal departments for resource availability and maintain attendance records.
• Project Procurement: Ensure timely delivery of materials and services through follow-ups with suppliers.
• Project Communication: Maintain stakeholder lists, prepare reports, and organize documentation.
• Project Risk: Assist in tracking risks and documenting mitigation actions.
• Project Handover: Support commissioning activities and prepare handover reports.

About Napco National:
Napco National is a leading Saudi company specializing in manufacturing and marketing plastic and paper packaging solutions, contributing significantly to the local industrial sector and aiming for a sustainable future.