Project coordinator Jobs in Saudi Arabia

Join Penspen as a Senior Projects Coordinator (Onshore / Offshore)
We are looking for a highly experienced Senior Projects Coordinator to support our Project Director in delivering the program of projects on behalf of Khafji Joint Operations (KJO) in Khafji, Saudi Arabia. This role is crucial for ensuring the commercial success of the Project Management Services (PMS) contract while maintaining client satisfaction.

Key Responsibilities:

• Coordinate various projects to ensure a healthy project portfolio aligned with the overall portfolio plan.
• Manage Project Delivery Leads and Senior Project Engineers to provide project management services for both onshore and offshore projects.

Qualifications:

• At least 15 years of project management and engineering experience in FEED and EPC projects.
• A minimum of 8 years in managing and coordinating administration for onshore and offshore activities, including technical, contracts, logistics and support.
• Experience in PMC roles is preferred.
• Familiarity with Saudi Aramco procedures is advantageous.
• Proficient in MS Office, especially Word and Excel.
• Bachelor’s degree in Engineering or a relevant discipline.

If you meet these qualifications and are interested in applying, please submit your CV.

Join Penspen as a Senior Projects Coordinator (Offshore)

Penspen is a leading energy services company with over 70 years of experience in providing engineering, project management, and asset management services to the energy industry worldwide. We are currently seeking a Senior Projects Coordinator for our PMS project in Khafji, Saudi Arabia.

Key Responsibilities:

• Support the Project Director in delivering projects on behalf of Khafji Joint Operations (KJO).
• Ensure client satisfaction while managing the commercial success of the Project Management Services (PMS) contract.
• Coordinate various projects to maintain a healthy and successful portfolio.
• Manage Project Delivery Leads and Senior Project Engineers overseeing both onshore and offshore activities.

Knowledge/Experience Required:

• Minimum 15 years of project management and engineering experience, specifically in FEED and EPC phases.
• At least 8 years of recent experience managing onshore/offshore project activities including technical, contracts, logistics, and support.
• PMC experience in a similar role is preferred.
• Knowledge of Saudi Aramco procedures is a plus.
• Proficient in Microsoft Office, especially Word and Excel.

Qualifications:

• An Engineering Degree in a relevant discipline.

If you possess the necessary skills and expertise, we encourage you to apply.

Job Opportunity: Project Coordinator
We are looking for a Project Coordinator to join our team at SRG and support daily operations across multiple projects. The ideal candidate will be organized, detail-oriented, and capable of handling administrative and coordination tasks efficiently.

Responsibilities:

• Coordinate and follow up on project activities and deliverables.
• Handle day-to-day administrative tasks and documentation.
• Manage project transactions and workflows on Oracle or similar ERP systems.
• Prepare and maintain timesheets and project reports.
• Communicate with teams of different nationalities and ensure smooth project operations.
• Track progress and escalate delays when needed.
• Support the project manager with scheduling, follow-ups, and stakeholder communication.

Requirements:

• Bachelor’s degree in Business Administration, Project Management, or related field.
• 1–3 years of experience in project coordination or administration.
• Experience using Oracle or other project management systems (preferred).
• Strong communication skills and ability to work with multinational teams.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Excellent organizational and time-management skills.
• Ability to handle multiple tasks under pressure.

About the Role:
We are seeking a highly organized and proactive Project Coordinator to support the planning, execution, and monitoring of projects within the Enterprise Architecture team and potentially broader technology initiatives. You will assist Project Managers and Architects by handling administrative tasks, tracking project activities, facilitating communication, and maintaining project documentation, contributing to the successful delivery of key architectural and technology goals, often supporting software development or infrastructure projects.

Responsibilities:

• Assist Project Managers and Architects in developing project plans, schedules, and resource allocation.
• Track project progress, deadlines, action items, risks, and issues.
• Schedule and coordinate project meetings, prepare agendas, and document minutes/action items.
• Maintain and organize project documentation, including plans, reports, status updates, and architectural artifacts.
• Facilitate communication between project team members and stakeholders.
• Assist in preparing project status reports and presentations.
• Support the management of project budgets and track expenditures as needed.
• Help coordinate dependencies between different projects or teams.
• Manage project-related administrative tasks (*, setting up shared folders, managing access).
• Support the onboarding of new team members onto projects.

Qualifications:
Minimum Qualifications:

• Associate's degree or equivalent practical experience; Bachelor's degree preferred in Business Administration, Management, IT, or a related field.
• 4+ years of experience in project coordination, project administration, or a related support role within a technical or corporate environment.
• Proficiency with office productivity software (Microsoft Office Suite, Google Workspace).
• Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Experience coordinating projects involving cross-functional technical teams.
• Proactive and able to work effectively both independently and as part of a team.

Preferred Qualifications:

• Bachelor's degree.
• 6-8+ years of relevant experience.
• Experience supporting technology projects, particularly those involving software development or infrastructure.
• Experience working within a large technology company or a complex industrial/enterprise environment.
• Familiarity with project management methodologies (Agile, Waterfall) and tools.

Join HKA as a Project Coordinator!
As a leading global consultancy, HKA specializes in risk mitigation and dispute resolution, offering a dynamic opportunity for Project Coordinators to make a difference in high-profile projects.

The Opportunity
We are looking for a Project Coordinator to join our renowned Construction Claims and Expert Services team. In this pivotal role, your organizational skills and detail orientation will ensure project success. Your responsibilities will include:

• Coordinating project activities to keep them on track.
• Developing and maintaining project timelines.
• Monitoring project budgets and reviewing invoices.
• Liaising with internal teams and clients for progress updates.
• Drafting report templates and maintaining high-quality standards.
• Assisting with risk assessments and site visit arrangements.
• Organizing project team meetings for alignment.

What You’ll Bring:
We are looking for candidates with proven administrative experience, a keen eye for detail, and strong communication skills. If you thrive in fast-paced environments and have a collaborative mindset, we want you on our team!

What We Offer:
At HKA, we value our employees and provide a flexible working environment. We are committed to professional growth and creating an inclusive workplace culture.

Apply now to be part of HKA's success story!

Join Man Energy as a Project Coordinator!
We are a leading specialty energy company that focuses on delivering innovative solutions in advanced materials, green energy, and water treatment. We are committed to sustainability and addressing global energy challenges through technology-based approaches in the Renewable Energy sector.

Role Overview:
This full-time, on-site position in Riyadh involves:

• Identifying new business opportunities and developing strategic partnerships.
• Driving revenue growth through market research and client relationship management.
• Developing proposals and negotiating contracts.
• Collaborating with internal teams to ensure alignment with organizational goals.

Qualifications:

• Strong expertise in project purchasing, manpower arrangement, and equipment rental sourcing.
• Proven experience in client relationship management and networking.
• Familiarity with renewable energy and sustainability initiatives.
• Effective communication and interpersonal skills.
• Bachelor’s degree in Business Administration, Renewable Energy, or related fields; advanced degree preferred.
• Track record of achieving sales or business development targets.
• Ability to work effectively in cross-functional teams, with understanding in Chinese, English, and Arabic.

Join HKA as a Project Coordinator!
As a leading global consultancy, HKA specializes in risk mitigation and dispute resolution, offering a dynamic opportunity for Project Coordinators to make a difference in high-profile projects.

The Opportunity
We are looking for a Project Coordinator to join our renowned Construction Claims and Expert Services team. In this pivotal role, your organizational skills and detail orientation will ensure project success. Your responsibilities will include:

• Coordinating project activities to keep them on track.
• Developing and maintaining project timelines.
• Monitoring project budgets and reviewing invoices.
• Liaising with internal teams and clients for progress updates.
• Drafting report templates and maintaining high-quality standards.
• Assisting with risk assessments and site visit arrangements.
• Organizing project team meetings for alignment.

What You’ll Bring:
We are looking for candidates with proven administrative experience, a keen eye for detail, and strong communication skills. If you thrive in fast-paced environments and have a collaborative mindset, we want you on our team!

What We Offer:
At HKA, we value our employees and provide a flexible working environment. We are committed to professional growth and creating an inclusive workplace culture.

Apply now to be part of HKA's success story!

Join Mace as a Project Coordinator
We combine our construction expertise with consultancy to unlock potential in every person and project. This is an exciting opportunity to be part of one of the largest programmes in Saudi Arabia, focused on major mixed-use developments including sports, entertainment, and arts.

Your Responsibilities:

• Manage the end-to-end lifecycle of Personnel Approval Forms (PAFs), ensuring timely progress and submission.
• Collaborate with stakeholders for verification of organizational charts and client approvals.
• Partner with hiring managers to meet submission deadlines effectively.
• Maintain detailed master trackers, providing status updates and approvals.
• Gather essential documents including CVs and job descriptions.
• Support weekly and ad-hoc meetings regarding PAF activities and progress.
• Administer EDMS platforms like Aconex and SharePoint to coordinate document workflows.
• Contribute towards net-zero carbon goals by identifying and managing emissions throughout project delivery.

Requirements:

• A degree qualification is required.
• Experience in project coordination for construction or infrastructure programmes.
• Proficiency in document control systems and MS Office.
• High discretion in handling sensitive information.
• Must meet visa criteria necessary for the Kingdom of Saudi Arabia with relevant work experience.

Mace is an inclusive employer and encourages applicants from diverse backgrounds. Flexible working options may be discussed based on role suitability.

About the Role:
The Project Coordinator at Sahra Star plays a crucial role in the planning, implementation, and tracking of assigned projects, ensuring timely and successful completion. This full-time, on-site position is based in Riyadh and offers the opportunity to contribute to a company with a longstanding commitment to excellence in various sectors including construction, real estate, and hospitality.

Key Responsibilities:

• Oversee the planning and execution of projects.
• Coordinate between teams to ensure effective communication and collaboration.
• Monitor project progress and maintain schedules.
• Prepare comprehensive reports for stakeholders.
• Proactively resolve challenges that arise during project execution.

Qualifications:
The ideal candidate will possess a Bachelor's degree in Civil or Architectural Engineering with experience ranging from fresh graduates to 10 years. Essential skills include:

• Strong problem-solving and critical thinking skills.
• Familiarity with project tracking and reporting tools.
• Prior experience in construction, real estate, or hospitality is a plus.
• Ability to work effectively on-site in a team-oriented environment.

Join Mace as a Project Coordinator!
Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. This is an opportunity to work on one of the largest programmes in Saudi Arabia, consisting of major mixed-use development, including sports facilities, entertainment, and arts, along with all associated infrastructure.

Your Responsibilities:

• Manage end to end PAF lifecycle, ensuring timely progression and submission.
• Collaborate with stakeholders to verify organisational charts and client approvals.
• Partner with hiring managers and mobilisation teams to meet submission deadlines.
• Maintain accurate master trackers with status updates and approvals.
• Collate essential documentation including CVs, job descriptions and interview records.
• Support weekly and ad-hoc meetings on PAF activity and progress.
• Administer EDMS platforms such as Aconex and SharePoint.
• Coordinate document workflows and ensure compliance with naming conventions and distribution protocols.
• Actively contribute to net-zero carbon goals by identifying, managing and reducing emissions throughout project delivery.

Requirements:

• Degree qualification.
• Project coordination experience in construction or infrastructure programmes.
• Skilled in document control systems and MS Office tools.
• High level of discretion and integrity in handling sensitive information.
• Necessary visa criteria for the Kingdom of Saudi Arabia and relevant work experience on high valued projects/programmes.

Mace is an inclusive employer and welcomes interests from a diverse range of candidates. We are open to discussing part time, flexible, and hybrid working options if suitable.

About the Role:
We are seeking a highly organized and proactive Project Coordinator to support the planning, execution, and monitoring of projects within the Enterprise Architecture team and potentially broader technology initiatives. You will assist Project Managers and Architects by handling administrative tasks, tracking project activities, facilitating communication, and maintaining project documentation, contributing to the successful delivery of key architectural and technology goals, often supporting software development or infrastructure projects.

Responsibilities:

• Assist Project Managers and Architects in developing project plans, schedules, and resource allocation.
• Track project progress, deadlines, action items, risks, and issues.
• Schedule and coordinate project meetings, prepare agendas, and document minutes/action items.
• Maintain and organize project documentation, including plans, reports, status updates, and architectural artifacts.
• Facilitate communication between project team members and stakeholders.
• Assist in preparing project status reports and presentations.
• Support the management of project budgets and track expenditures as needed.
• Help coordinate dependencies between different projects or teams.
• Manage project-related administrative tasks (*, setting up shared folders, managing access).
• Support the onboarding of new team members onto projects.

Qualifications:
Minimum Qualifications:

• Associate's degree or equivalent practical experience; Bachelor's degree preferred in Business Administration, Management, IT, or a related field.
• 4+ years of experience in project coordination, project administration, or a related support role within a technical or corporate environment.
• Proficiency with office productivity software (Microsoft Office Suite, Google Workspace).
• Strong organizational skills, attention to detail, and ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills.
• Experience coordinating projects involving cross-functional technical teams.
• Proactive and able to work effectively both independently and as part of a team.

Preferred Qualifications:

• Bachelor's degree.
• 6-8+ years of relevant experience.
• Experience supporting technology projects, particularly those involving software development or infrastructure.
• Experience working within a large technology company or a complex industrial/enterprise environment.
• Familiarity with project management methodologies (Agile, Waterfall) and tools.

About the Role:
As a Project Coordinator in the Real Estate Sector at Roaya, you will play a crucial role in supporting the execution of real estate development projects. Your primary responsibility will involve coordinating various administrative and on-site activities among stakeholders including engineering teams, contractors, consultants, and finance departments. Ensuring that projects are delivered on time, within budget, and adhere to approved specifications is key to this position.

Key Responsibilities:

• Coordinate between technical teams to facilitate smooth execution of project phases.
• Prepare and monitor project schedules, work plans, and progress reports against approved timelines.
• Document all stages of the project and maintain organized records and correspondence.
• Coordinate with government authorities to secure necessary licenses and approvals.
• Organize and document technical and executive meetings, distributing meeting minutes to relevant stakeholders.
• Follow up on purchase orders, material approvals, and technical submittals with internal teams.
• Monitor daily issues and risks, escalating them to the Project Manager with suggested solutions.
• Assist in the handover processes for residential/commercial units in coordination with operations and customer teams.
• Prepare periodic reports highlighting project progress, costs, issues, and concerns.

Qualifications:

• Bachelor's degree in Business Administration, Project Management, Civil or Architectural Engineering, or related field.
• 2 to 4 years of experience in project coordination or administrative support within real estate or construction projects.
• Basic knowledge of real estate development and construction processes.
• Familiarity with project management tools (*, Microsoft Project, Primavera).
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• Fluency in Arabic and English; familiarity with AutoCAD or Revit is preferred.

Required Skills:

• Strong organizational and time management skills.
• Attention to detail and accuracy in documentation.
• Effective communication skills with cross-functional teams.
• Initiative and problem-solving abilities.
• Ability to work under pressure and meet tight deadlines.

Join WSP in the Middle East as a Project Coordinator!
We are seeking a highly organized and motivated Project Coordinator with over 3 years of experience to support the planning, coordination, and execution of large-scale construction or infrastructure programs in Riyadh. Your role will be vital in ensuring effective communication between stakeholders, maintaining project documentation, and supporting the delivery of high-quality outcomes on time and within budget.

Responsibilities:

• Support project managers and senior leadership in coordinating day-to-day project activities.
• Track project progress, update schedules, and follow up on deliverables and milestones.
• Prepare and maintain comprehensive project documentation, reports, and correspondence.
• Liaise with clients, consultants, contractors, and internal teams to ensure alignment on project objectives.
• Assist in managing project timelines, budgets, and risks.
• Schedule and coordinate meetings, prepare agendas, take minutes, and follow up on action items.
• Monitor contractor performance and ensure compliance with PMC standards and contract requirements.
• Use project management tools to track deliverables, issues, and timelines.
• Assist in quality control and assurance documentation.
• Provide administrative and logistical support for project team activities on-site and off-site.

Qualifications:

• Saudi National (mandatory).
• Bachelor’s degree in Engineering, Construction Management, Business Administration, or a related field.
• Minimum 3 years of experience.
• Familiarity with project management processes in construction or engineering consultancy.
• Proficiency in MS Office Suite and project management tools.
• Strong communication skills in Arabic and English (written and spoken).
• Good understanding of project documentation, reporting, and administrative processes.
• Knowledge of Riyadh’s regulatory environment and construction standards is a plus.

We offer competitive pay and standard benefits including first-class medical cover and paid professional subscriptions. Join our close-knit community.

About the Digital Cooperation Organization (DCO):
The Digital Cooperation Organization is the world's first standalone international intergovernmental organization focusing on the acceleration of the growth of an inclusive and sustainable digital economy. It aims to enable digital prosperity for all by bringing together the Ministries of Communications and Information Technology of its Member States.

About the Role:
The Project Coordinator role is essential in supporting the Secretary General’s office. In this position, you will be responsible for managing administrative tasks, tracking key action points, and ensuring timely follow-up on decisions made during meetings. We require someone who is highly organized, has strong note-taking abilities, and can draft clear, high-quality content.

Key Responsibilities:

• Attend meetings with the Secretary General, take detailed notes, draft accurate and professional minutes, summarize key decisions, and ensure proper distribution and documentation.
• Identify and document actionable items and monitor progress to ensure deadlines are met.
• Develop task-management visual dashboards using BI tools to support decision-making.
• Draft high-quality content aligned with the organization’s objectives.
• Prepare briefing documents and materials ahead of meetings.
• Support the coordination of ongoing projects, ensuring timely progress and stakeholder updates.
• Maintain strong relationships with internal and external stakeholders and support the coordination of high-level meetings and events.

Qualifications:

• Bachelor’s degree in business administration, project management, or a related field.
• 3-6 years of experience in a similar role managing executive office tasks.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills, proficient in English and Arabic.
• Ability to manage multiple projects simultaneously.

Join Our Team as an AI Project Coordinator!
At Al-Sawab Commercial Company, we are committed to delivering cost-effective solutions through advanced technology and innovative strategies. We focus on meeting our clients' needs and strive for efficiency and value in our services. We are seeking a motivated AI Project Coordinator who shares our passion for artificial intelligence and project management.

Responsibilities:

• Coordinate AI-related projects from planning to execution.
• Communicate with cross-functional teams and clients.
• Track progress, timelines, and deliverables.
• Support documentation and reporting.

Requirements:

• Background in IT, computer science, or project management.
• Strong organizational and communication skills.
• Interest or experience in AI technologies.

Join us to drive innovation from concept to delivery!