وظائف السكرتارية في السعودية

Join Infinite pl as an Executive Assistant!
At Infinite pl, we are on a mission to revolutionize logistics with innovative digital solutions. As an Executive Assistant in our CEO Office, you will play a crucial role in supporting our business manager. We are looking for an organized and proactive individual to help streamline operations and contribute to our dynamic environment.

Key Responsibilities:

• Calendar Management: Plan, coordinate, and manage complex calendars, including scheduling internal/external meetings, avoiding conflicts, and prioritizing requests.
• Travel Coordination: Arrange and manage business trips, including flights, accommodations, visas, transportation, and detailed itineraries.
• Communication Support: Draft, proofread, and manage professional correspondence in English and Arabic (if applicable).
• Meeting Support: Prepare agendas, take minutes, track action items, and follow up to ensure completion.
• Document & File Management: Organize and maintain digital and physical records for easy retrieval.
• Task Prioritization: Anticipate needs, identify priorities, and ensure deadlines are met.
• Confidentiality: Handle sensitive information with the highest level of discretion.

Qualifications:

• Bachelor’s degree in Business Administration or related field (preferred).
• Proven experience as an Executive Assistant or similar role (minimum 35 years).
• Excellent written and verbal communication skills in English (Arabic is a plus).
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite and other productivity tools.
• High level of professionalism, discretion, and reliability.

Preferred Skills:

• Experience supporting C-level executives.
• Ability to work under pressure and adapt to changing priorities.
• Strong interpersonal skills and a service-oriented mindset.

Overview:
We are seeking a high-caliber Executive Assistant to the CEO based in Saudi Arabia. The ideal candidate will be a proactive, highly organized professional who thrives in dynamic environments and excels in handling complex administrative and operational duties at the executive level.

Key Responsibilities:

• Provide comprehensive support to the CEO, including managing calendars, meetings, travel arrangements, and confidential correspondence.
• Act as a key liaison between the CEO and internal departments, external stakeholders, and partners.
• Coordinate across departments to ensure alignment with executive priorities and strategic objectives.
• Draft professional reports, presentations, and official communications.
• Prepare meeting agendas, take detailed minutes, and follow up on action points.
• Handle sensitive matters with a high level of confidentiality and professionalism.
• Understand organizational policies and procedures and ensure their proper implementation to streamline daily operations and enhance workflow efficiency.
• Oversee departmental and individual KPIs, generate weekly performance reports, and conduct general evaluations for staff and department heads, tracking progress toward monthly and quarterly goals.
• Collaborate with internal teams to support the development and optimization of the organization’s ERP system, enhancing digital workflows and operational transparency.

Requirements:

• Native Arabic speaker with fluent English communication skills (written and spoken).
• Minimum 7 years of experience in executive or C-level support roles.
• Strong organizational, problem-solving, and multitasking skills.
• Ability to work independently, manage shifting priorities, and meet tight deadlines.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and modern communication tools.
• Bachelor’s degree in business administration, Communications, or a related field preferred.

Preferred Qualities:

• Previous experience in fast-paced, multinational or regional companies.
• High attention to detail and strong interpersonal skills.
• Discretion, loyalty, and a strong sense of responsibility.

Join Our Team as an Executive Assistant!
At Raffles & Fairmont The Red Sea, we are thrilled to announce an opportunity for a highly organized and reliable Executive Assistant to support our executive team. This is an exciting role at our nature-focused resort poised on the pristine coastline of the Red Sea.

Key Responsibilities:

• Provide comprehensive administrative support to the General Manager and Executive Office.
• Coordinate complex international travel, meetings, and guest arrangements.
• Act as the primary liaison with internal departments and external stakeholders.
• Assist in driving pre-opening readiness and support project rollouts related to brand compliance.
• Maintain confidentiality of sensitive information and uphold luxury hospitality standards.

Qualifications:

• Bachelor’s degree in Business Administration, Hospitality, or a related field.
• A minimum of 3 years supporting C-level executives in a luxury or high-end environment.
• Experience in hotel pre-opening projects is highly preferred.
• Fluent in English with strong command of Microsoft Office.

Join us at Raffles Hotels & Resorts, where every detail counts!

Join Our Team as an Executive Assistant!
At Raffles & Fairmont The Red Sea, we are thrilled to announce an opportunity for a highly organized and reliable Executive Assistant to support our executive team. This is an exciting role at our nature-focused resort poised on the pristine coastline of the Red Sea.

Key Responsibilities:

• Provide comprehensive administrative support to the General Manager and Executive Office.
• Coordinate complex international travel, meetings, and guest arrangements.
• Act as the primary liaison with internal departments and external stakeholders.
• Assist in driving pre-opening readiness and support project rollouts related to brand compliance.
• Maintain confidentiality of sensitive information and uphold luxury hospitality standards.

Qualifications:

• Bachelor’s degree in Business Administration, Hospitality, or a related field.
• A minimum of 3 years supporting C-level executives in a luxury or high-end environment.
• Experience in hotel pre-opening projects is highly preferred.
• Fluent in English with strong command of Microsoft Office.

Join us at Raffles Hotels & Resorts, where every detail counts!

About the Role
This position is responsible for providing administrative support for multiple senior leaders in KSA. The candidate will perform all administrative functions and will require the ability to successfully balance assignments and a variety of tasks from multiple individuals. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload. The candidate may interact with Clients and other FTI leaders and will be required to maintain absolute discretion and confidentiality as would be expected of a professional in this role.

What You'll Do

• Maintaining calendars, identifying conflicts and resolving promptly
• Coordinating all meeting and travel arrangements
• Setting-up conference calls, including contacting/notifying participants
• Creating documents, reports, presentations and spreadsheets using appropriate software and company templates
• Assisting in research projects by efficiently conducting searches of the Intranet/Internet
• Maintaining contact lists and input new business contacts into SalesForce CRM
• Assisting with new client opportunities including initial input into SalesForce and running conflict checks
• Capturing time and expenses within applicable FTI systems
• Maintaining reconciliation of Amex statements as required by Executives
• Assisting in prioritization of correspondence and phone messages
• Completing requests for deliveries, faxes and couriers
• Creating and maintaining paper and electronic files
• Organising client and employee events as and when required
• Assisting with client portal maintenance and assist with tender submissions
• Supporting with the day-to-day smooth running of the office when required

How You'll Grow
We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You'll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.

What You Will Need To Succeed

• Proactive and initiates projects, accepting of new assignments and challenges
• Manage multiple simultaneous projects and meet deadlines
• Ability to work in fast-paced, deadline driven environment
• Demonstrate excellent oral and written communication skills
• Work effectively as part of a team and lead a team when required, yet be able to work independently with minimal supervision
• Perform all tasks with attention to detail and review for accuracy
• Ability to maintain confidentiality
• Proficient in Microsoft Office application

Basic Qualifications
Strong experience in administrative support. Fundamental knowledge of the consulting industry and its customary practices desired.

About the Role
This position is responsible for providing administrative support for multiple senior leaders in KSA. The candidate will perform all administrative functions and will require the ability to successfully balance assignments and a variety of tasks from multiple individuals. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload. The candidate may interact with Clients and other FTI leaders and will be required to maintain absolute discretion and confidentiality as would be expected of a professional in this role.

What You'll Do

• Maintaining calendars, identifying conflicts and resolving promptly
• Coordinating all meeting and travel arrangements
• Setting-up conference calls, including contacting/notifying participants
• Creating documents, reports, presentations and spreadsheets using appropriate software and company templates
• Assisting in research projects by efficiently conducting searches of the Intranet/Internet
• Maintaining contact lists and input new business contacts into SalesForce CRM
• Assisting with new client opportunities including initial input into SalesForce and running conflict checks
• Capturing time and expenses within applicable FTI systems
• Maintaining reconciliation of Amex statements as required by Executives
• Assisting in prioritization of correspondence and phone messages
• Completing requests for deliveries, faxes and couriers
• Creating and maintaining paper and electronic files
• Organising client and employee events as and when required
• Assisting with client portal maintenance and assist with tender submissions
• Supporting with the day-to-day smooth running of the office when required

How You'll Grow
We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You'll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.

What You Will Need To Succeed

• Proactive and initiates projects, accepting of new assignments and challenges
• Manage multiple simultaneous projects and meet deadlines
• Ability to work in fast-paced, deadline driven environment
• Demonstrate excellent oral and written communication skills
• Work effectively as part of a team and lead a team when required, yet be able to work independently with minimal supervision
• Perform all tasks with attention to detail and review for accuracy
• Ability to maintain confidentiality
• Proficient in Microsoft Office application

Basic Qualifications
Strong experience in administrative support. Fundamental knowledge of the consulting industry and its customary practices desired.

Join the International Schools Group (ISG) as an Executive Assistant!
We are seeking a dynamic and passionate Executive Assistant to support the Superintendent's Office, enhancing our commitment to delivering exceptional customer service to our internal and external stakeholders.

Key Responsibilities:

• Demonstrate a commitment to child protection and maintain confidentiality.
• Provide comprehensive administrative and financial support to the Assistant Superintendent, which includes managing correspondence, scheduling, and preparing essential documents.
• Organize events and handle procurement for the Superintendent’s Office.
• Ensure effective communication and collaboration with principals, parents, and students.
• Coordinate travel arrangements and manage office supplies.
• Balance petty cash and monitor budgets, ensuring accurate financial records.

Qualifications and Skills:

• Bachelor’s degree in a related field (preferred).
• Proven experience in an administrative or executive assistant role.
• Proficiency in MS Office and Google Suite, with excellent writing and communication skills in English.
• Strong organizational abilities and attention to detail.

ISG is dedicated to providing a safe and collaborative learning environment. We offer a competitive salary and diverse opportunities for personal and professional development in a vibrant community. Join us in shaping the future of education in Saudi Arabia!

About the Role
Join PwC Middle East as an Executive Assistant, where you will play a crucial role in providing efficient and effective administrative support to ensure smooth operations within the organization. As part of our team, you will assist senior executives by managing schedules, coordinating meetings, and handling important and confidential information.

Key Responsibilities

• Diary Management: Manage executive diaries, book appointments, and ensure timely attendance at meetings with appropriate documentation.
• Call Management: Take messages and pass them on to executives promptly.
• Email Management: Monitor email inboxes during absences and meetings, taking necessary actions based on content.
• Client Relationships: Build and maintain strong working relationships with clients and their assistants.
• Administrative Support: Organize meetings, maintain contact databases, proofread documents, and perform general filing tasks.
• Learning and Growth: Ensure compliance with PwC policies, build internal networks, and assist in organizing company events.

Qualifications
A strong educational background or relevant work experience in administrative support will be advantageous. Essential skills include excellent communication, organizational abilities, and customer service excellence.

Company Overview
At PwC, we empower our teams to transform complexities into competitive advantages. With over 370000 professionals across the globe, we work collaboratively to deliver high-quality services to our clients.

Join Hilton as a Personal Assistant to the General Manager!
At Hilton, we are dedicated to providing exceptional guest experiences and fostering a workplace where our team members thrive. As a Personal Assistant to the General Manager, you will play a crucial role in maintaining an efficient Executive Office.

Key Responsibilities:

• Assist in the recruitment process for expatriate associates and manage work visas and permits.
• Maintain expatriate associates’ personal files with strict confidentiality.
• Compile and submit timely management reports.
• Record minutes of meetings and ensure accurate translation of documents.
• Supervise the performance of departmental secretaries and provide training as needed.
• Coordinate special reservation requests made through the Executive Office.
• Complete other assigned duties to support the Executive Office.

What We Are Looking For:

• Minimum of 5 years relevant experience, with at least 3 years in a similar role within a medium to large hotel.
• Strong understanding of hotel operations and proficient in MS Office.
• Excellent communication and interpersonal skills.

Preferred Qualifications:

• A degree in Business Administration is preferred, but not required.
• Certification in Secretarial or Administration skills is an advantage.

Work Location: Dar Al Ajwa Hotel Madinah, Tapestry Collection by Hilton

Join our team and help create remarkable hospitality experiences around the world every day!

Join Hilton as a Personal Assistant to the General Manager!
At Hilton, we are dedicated to providing exceptional guest experiences and fostering a workplace where our team members thrive. As a Personal Assistant to the General Manager, you will play a crucial role in maintaining an efficient Executive Office.

Key Responsibilities:

• Assist in the recruitment process for expatriate associates and manage work visas and permits.
• Maintain expatriate associates’ personal files with strict confidentiality.
• Compile and submit timely management reports.
• Record minutes of meetings and ensure accurate translation of documents.
• Supervise the performance of departmental secretaries and provide training as needed.
• Coordinate special reservation requests made through the Executive Office.
• Complete other assigned duties to support the Executive Office.

What We Are Looking For:

• Minimum of 5 years relevant experience, with at least 3 years in a similar role within a medium to large hotel.
• Strong understanding of hotel operations and proficient in MS Office.
• Excellent communication and interpersonal skills.

Preferred Qualifications:

• A degree in Business Administration is preferred, but not required.
• Certification in Secretarial or Administration skills is an advantage.

Work Location: Dar Al Ajwa Hotel Madinah, Tapestry Collection by Hilton

Join our team and help create remarkable hospitality experiences around the world every day!

Join Marriott International as an Executive Admin Assistant!
We are seeking a dedicated individual to become part of our team at The Ritz-Carlton in Jeddah, Makkah. As an Executive Admin Assistant, you will play a crucial role in providing administrative support and enhancing the guest experience.

Key Responsibilities:

• Greet visitors and determine the nature of their visit.
• Prepare and manage correspondence and meeting minutes.
• Handle incoming and outgoing mail and maintain organized filing systems.
• Assist in the preparation of documents using various software.
• Operate standard office equipment and maintain professionalism.
• Communicate effectively with guests and colleagues, ensuring excellent service delivery.

Our Commitment:
At Marriott International, we pride ourselves on being an equal opportunity employer that values diversity and inclusion.
The Ritz-Carlton is a place where exceptional experiences are created, and you will contribute to maintaining our high standards of service. By joining us, you will be empowered to bring your unique skills and be a valuable part of our team.

Join NFIC as a Sales Coordinator!
At NFIC, we are looking for a highly organized and communicative Sales Coordinator to coordinate all sales activities within the organization. This role requires strong organizational skills and the ability to effectively communicate with various teams to support achieving sales objectives.

Key Responsibilities:

• Coordinate daily sales activities and ensure smooth workflow.
• Collect and analyze sales data to identify trends and opportunities.
• Provide administrative support to the sales team and facilitate communication among members.
• Prepare periodic reports on sales performance and present them to management.
• Organize sales-related meetings and events.
• Collaborate with other teams, such as marketing and customer service, to enhance the customer experience.
• Train and guide new employees in the sales department.
• Monitor inventory and ensure products are available.
• Develop new strategies to increase sales.
• Analyze customer feedback to improve products and services.

Preferred Candidate:

• Strong organizational skills and effective time management.
• Able to work under pressure and meet set goals.
• Excellent verbal and written communication skills.
• Previous experience in sales or coordination.
• Ability to use sales management software and analyze data.
• Team spirit and the ability to collaborate with others.
• Critical thinking and problem-solving abilities.
• Adaptability to rapid changes in the work environment.
• Result-oriented with the ability to achieve targets.
• Dedication to providing excellent customer service.

Join our team as a Sales Coordinator!
We are looking for a dedicated individual to provide essential back-office support to our Sales and Commercial teams.

Key Responsibilities:

• Manage customer communication effectively.
• Assist in lead generation.
• Conduct satisfaction surveys to gauge customer feedback.
• Schedule appointments for the sales team.
• Coordinate marketing and event activities to enhance the customer experience.

This role is crucial for driving business growth and ensuring customer satisfaction.