Registry Clerk Jobs in Al khobar

• Provide administrative and clerical support to the team or department.
• Manage correspondence, filing, document control, and office records.
• Schedule meetings, prepare agendas, and coordinate logistics.
• Maintain reports, trackers, and general administrative documentation.
• Support travel arrangements, office supplies, and day-to-day office operations.
• Coordinate with internal teams and external parties as required.

• Diploma or bachelor’s degree in Business Administration or related field preferred.
• Previous administrative experience is an advantage.
• Proficient in MS Office applications.
• Strong organizational, communication, and time-management skills.

About the Role

Wood is seeking a motivated Admin Intern (Co-Op) to join its engineering and project management services team. This full-time position is based in the Al Khobar, Saudi Arabia office and offers an opportunity to gain practical administrative experience within a global consulting and engineering firm. The Admin Intern will support various administrative functions, contributing to the efficient workflow of the office and assisting management with daily tasks. This role is suitable for students pursuing Business Administration who wish to apply their academic knowledge in a professional environment.

Key Responsibilities

• Perform clerical, administrative, and general office duties, including transcription, typing, and maintaining records and files.
• Manage data entry tasks with accuracy and efficiency.
• Handle telephone reception, screening calls, and directing them appropriately.
• Organize and maintain manager's correspondence, records, and documents, ensuring follow-up on pending matters.
• Act as a primary point of contact for the manager, managing correspondence and telephone calls.
• Schedule appointments and coordinate arrangements for meetings.
• Print, organize, and prepare information and materials for meetings.
• Assist with arranging travel, accommodation, and car hire.
• Prepare routine letters and memoranda for the manager's review.
• Organize and expedite the flow of work through the office, initiating follow-up actions as needed.
• Support the collection of information and data for reporting purposes.
• Populate templates and create various documents.
• Undertake general office housekeeping activities to maintain an organized workspace.

Qualifications and Requirements

• Currently pursuing a degree in Business Administration.
• Competent in Microsoft Office Suite and other general IT software.
• Excellent verbal and written communication skills.
• Demonstrated attention to detail in all tasks.
• Proven ability to manage a high volume of work and prioritize effectively.

Skills Profile

• Clerical and administrative duties
• General office operations
• Transcription and typing
• Record and file management
• Data entry
• Telephone reception
• Microsoft Office proficiency
• General IT software proficiency
• Verbal and written communication
• Attention to detail
• Workload and priority management

Work Context

This is a full-time position located in Al Khobar, Eastern Province, Saudi Arabia. Wood is a global leader in consulting and engineering, operating in 45 countries with approximately 25,000 employees. The company provides comprehensive consulting, projects, and operations solutions across energy and materials markets.

• CEO’s Strategic Support: Orchestrate end-to-end schedule including travel, meetings, and conferences.
• Document & Workflow Excellence: Draft CEO correspondence, manage sensitive documents, and support presentation preparation.
• Office Operations: Maintain supplies inventory and ensure equipment functionality.
• Cross-Functional Collaboration: Liaise with external partners and internal teams to streamline workflows.

• 3+ years of experience supporting C-suite/executives, preferably in a tech or fast-paced industry.
• Proficiency in calendar management and stakeholder communication.
• Proactive problem-solver who anticipates needs and drives efficiency.

• Maintain and update accounting records
• Match bank statements and reconcile accounts
• Utilize Microsoft Office, especially Excel, for reporting and analysis
• Organize documents and ensure compliance with accounting standards

• Bachelor's degree in Accounting or a related field
• 1-3 years of experience in accounting
• Strong organizational skills and attention to detail

• Manage the Chief Officer's calendar, scheduling appointments, meetings, and events.
• Prioritize and coordinate conflicting schedules and commitments.
• Plan and coordinate all aspects of the Chief Officer's business travel, including transportation, accommodation, and itineraries.
• Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.
• Draft and prepare written communications on behalf of the Chief Officer.
• Arrange and coordinate meetings, conferences, and events for the Chief Officer.
• Prepare meeting materials, agendas, and take minutes as required.
• Maintain organized filing systems for executive-level documents.
• Conduct research and gather information to support decision-making processes.
• Track and process the Chief Officer's expenses, ensuring compliance with company policies.
• Provide administrative support for special projects as assigned.

• Bachelor's degree in Business Administration or equivalent is required; Master's degree preferred.
• Minimum of 5 years of experience in executive secretarial or administrative support roles.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion and confidentiality when handling sensitive information.

About the Role

WIKA Group, a global leader in measurement technology, is seeking a dedicated Accountant to join their team in Al Khobar, Eastern Province, Saudi Arabia. This full-time position offers an opportunity to contribute to the company's mission of enabling safe, efficient, and sustainable processes through excellent sensing solutions. You will play a crucial role in maintaining accurate financial records and supporting various accounting functions. WIKA Group has been at the forefront of measurement technology for over 75 years, employing more than 11,000 dedicated individuals worldwide. The company is committed to addressing global megatrends such as demographic change, digitalization, and sustainability, fostering innovation and growth through new perspectives and ideas.

Key Responsibilities

• Manage and update accounts payable, perform reconciliations, and maintain bookkeeping records.
• Accurately process vendor invoices, ensuring proper coding and adherence to approval procedures.
• Prepare payment proposals for vendors and ensure timely and accurate disbursement of funds.
• Maintain strong relationships with vendors, addressing inquiries and resolving payment-related issues promptly.
• Regularly review and reconcile vendor statements, identifying and resolving discrepancies in a timely manner.
• Prepare and submit weekly and monthly reports, maintaining vendor master data and records.
• Record routine journal entries and maintain the general ledger.
• Assist in monthly closing activities and account reconciliations, ensuring the accuracy and completeness of financial records.
• Support the preparation of trial balances and basic financial reports.
• Generate customer invoices and ensure timely billing.
• Assist in resolving customer queries to ensure timely approval of invoices.
• Monitor collections and follow up on outstanding receivables.
• Allocate incoming payments and reconcile customer accounts.
• Assist in maintaining customer master data.
• Handle daily petty cash transactions and ensure proper accounting.
• Support internal and external audits by providing necessary documentation and information.
• Assist in VAT filings and other compliance activities with the tax authority.
• Ensure compliance with company policies and timelines for data entry into the accounting system.

Qualifications and Requirements

• Bachelor's degree in Accounting, Finance, or a related field.
• 2-5 years of experience in accounting or related roles, preferably within a multinational company.
• Proficiency in accounting software.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Proficiency in both Arabic and English (reading, writing, and speaking).
• Advanced Excel skills.
• Experience with ERP accounting software.

Required Skills

• Accounting Software Proficiency
• Analytical and Problem-Solving Skills
• Attention to Detail and Accuracy
• Communication and Interpersonal Skills
• Task Prioritization and Deadline Management
• Advanced Excel Skills
• ERP Accounting Software Experience

Work Environment

This is a full-time position located in Al Khobar, Eastern Province, Saudi Arabia. The role requires 2-5 years of experience in accounting or related roles.

• Assist in daily accounting and bookkeeping tasks.
• Record and process financial transactions accurately.
• Support accounts payable and receivable functions.
• Maintain and organize financial documents and records.
• Assist in preparing basic financial reports.
• Ensure accuracy and compliance with accounting procedures.

• Previous experience in accounting or finance administration.
• Basic knowledge of accounting principles and practices.
• Strong attention to detail and accuracy.
• Good organizational and data entry skills.
• Ability to handle confidential information.
• Good communication skills, with excellent English proficiency.

Receptionist Required for a Ladies Salon – Khobar (Al Jaser District)

We are looking for a polite, customer-friendly, and organized employee to manage the daily reception operations within the salon.

Job Duties:
• Greeting and welcoming clients.
• Organizing and managing appointments.
• Processing payments and issuing invoices.
• Following up on bookings and responding to customer inquiries.
• Monitoring product inventory and assisting with periodic stocktaking.
• Contributing to social media photography and marketing.

Requirements:
• Previous experience in reception or customer service (preferably in a ladies' salon).
• Excellent communication skills.
• Proficiency in using social media platforms.
• Organized and committed personality.
• Proximity to Al Jaser district in Khobar is preferred.

Working Hours:
• Monday to Wednesday: 2 PM – 10 PM.
• Thursday to Saturday: 1 PM – 10 PM.
• Weekly Off: Sunday.

Salary:
💰 4,000 SAR per month.

To apply, please send your CV.

About the Role

Easy World Automation is seeking a motivated and detail-oriented Sales Coordinator to join their team in Al Khobar, Eastern Province, Saudi Arabia. This full-time role is an ideal opportunity for Saudi nationals with 0-1 years of experience to build a career in sales support within the technology or manufacturing sector. The Sales Coordinator will play a pivotal role in supporting the sales team, managing customer and vendor data, and ensuring the smooth execution of sales processes.

Key Tasks and Responsibilities

• Create and manage sales opportunities within the Customer Relationship Management (CRM) system, ensuring they are accurately assigned to the appropriate sales representatives for prompt follow-up and tracking.
• Collect and consolidate monthly sales forecasts from the sales team, ensuring accuracy and timely submission to management.
• Register end-users and companies in the CRM system, maintaining accurate and up-to-date records.
• Facilitate vendor registration processes, which may include completing forms and navigating online portals, ensuring compliance with company procedures and regulatory requirements.
• Provide comprehensive support to the sales team in various sales-related tasks, including but not limited to, order processing, quote preparation, and responding to customer inquiries.
• Assist in organizing and executing marketing events such as trade shows, training sessions, and other sales-related activities, contributing to their overall success.
• Handle incoming customer inquiries via phone calls, filtering them and assigning accounts to the relevant sales team members for follow-up.

Qualifications and Requirements

• A Bachelor's degree is preferred.
• A minimum of one year of experience in sales coordination or a similar role is required.
• Candidates with experience in the technology or manufacturing sector will be preferred.

Required Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant business tools.
• Strong organizational skills with a proven ability to prioritize tasks effectively and manage multiple responsibilities simultaneously.
• Excellent communication and interpersonal skills, enabling clear and professional interaction with internal teams and external clients.
• Exceptional attention to detail and a high degree of accuracy in data entry and record keeping.

Additional Role Information

Company: Easy World Automation

Location: Al Khobar, Eastern Province, Saudi Arabia

Job Type: Full-time

Experience Required: 0-1 years

Nationality: Saudi National