Secretary Jobs in Madinah

Join Re-Lytic as a Remote Personal Assistant
We seek a dedicated Remote Personal Assistant to provide personalized support to busy professionals. This role requires managing both professional and personal tasks with discretion and efficiency.

Scope of Work:

• Manage complex calendars balancing professional and personal commitments
• Coordinate appointments and reservations
• Handle personal correspondence and communications
• Research and book travel arrangements
• Manage household service coordination
• Process bills and expense tracking
• Organize digital and physical documents
• Coordinate special occasions and gift management
• Handle online purchases and returns
• Manage subscription services
• Screen calls and messages
• Prepare itineraries and briefing documents
• Coordinate with other staff or service providers
• Manage personal projects
• Maintain contact lists
• Handle confidential personal matters

Ideal Candidate:

• Minimum two years as a personal or executive assistant
• Exceptional trustworthiness and discretion
• Superior organizational and planning capabilities
• Outstanding written and verbal communication
• Resourcefulness and problem-solving skills
• Cultural sensitivity and interpersonal finesse
• Flexibility to accommodate varying schedules and urgent requests
• Patience and positive attitude
• Tech proficiency across various platforms

This fully remote position may require availability outside standard business hours occasionally.

Compensation Structure:
Competitive salary based on experience and responsibilities, potential performance bonuses, with respect for personal time despite occasional irregular hours.

Join Hilton as a Personal Assistant to the General Manager!
As a Personal Assistant, you will provide the General Manager with essential administrative support. Your responsibilities include typing, filing, answering phones, managing the appointment calendar, and making travel arrangements while ensuring the office runs smoothly and efficiently.

Key Responsibilities:

• Manage incoming and outgoing correspondence
• Prepare and type complex reports and correspondence
• Maintain office supplies and equipment
• Greet internal and external customers professionally
• Scheduling meetings and recording minutes
• Handle Guest satisfaction scores and VIP guests

Requirements:

• Saudi nationality
• Strong organizational and multitasking skills
• Driving license and car ownership
• Excellent communication skills in English
• Typing speed of 60 wpm
• Able to transcribe from handwritten notes

Join Hilton and be part of a team that creates remarkable hospitality experiences around the world!

About the Job
Join a leading global law firm as a Legal Secretary in Riyadh. This senior Partner-facing role requires supporting a small group of highly regarded Partners in a busy, high-performing practice. The firm is internationally recognized and dedicated to expanding its presence in the Middle East.

Your Role:
As a Legal PA, you will provide comprehensive support to 1 to 2 Partners, acting as a trusted right hand and first point of contact. Your responsibilities include:

• Complex diary and inbox management across multiple time zones
• Managing priorities and workflows as gatekeeper for Partners
• Liaising directly with clients, internal stakeholders, and external counsel
• Preparing, formatting, and proofreading legal and transactional documents
• Managing billing, invoicing, work in progress, and matter administration
• Support business development activities including presentations and pitches
• Coordinating travel, meetings, and logistics, often at short notice
• Ensuring matters are managed according to firm protocols

About You:
The ideal candidate will have:

• Proven experience as a Legal PA in a global or top-tier international law firm
• Experience supporting Partners rather than large Associate pools
• Strong exposure to billing and invoicing
• Highly organized, proactive, and commercially aware
• Confident communication skills to manage senior stakeholders
• Professional demeanor, discretion, and calm under pressure

Why This Role:
This position offers the opportunity to work with high-caliber Partners on international law. It is a genuine Legal PA role with long-term career progression and stability.

Join ACCOR as an Executive Secretary to the General Manager!
At ACCOR, we are more than just a global leader; we embrace individuality and help you discover your ideal job. This role offers you the chance to grow and learn daily while contributing to a dynamic work environment.

About the Role:
The Executive Secretary is tasked with providing high-level secretarial and administrative support to the General Manager. Your primary responsibilities include managing the General Manager's diary, screening calls, coordinating with various departments, and maintaining confidentiality in all matters. You will work with a team dedicated to upholding the highest standards of professionalism.

Key Responsibilities:

• Manage the General Manager's schedule, ensuring efficient coordination of meetings and appointments.
• Handle communications through phone calls, emails, and correspondence with internal and external parties.
• Take minutes during Executive Committee Meetings and assist with travel arrangements.
• Prepare financial reports and maintain systematic filing systems.
• Uphold the cleanliness and functionality of the office environment.

Qualifications:

• Diploma education required.
• Minimum of 5 years experience in a secretarial role, with at least 2 years at senior management level.
• Proficient in English with excellent reading, writing, and speaking skills.
• Strong knowledge of MS Office applications like Excel, Word, and PowerPoint.

Competencies:

• Strong communication skills with a customer-oriented approach.
• Detail-oriented and able to work effectively in a team.
• Self-motivated, energetic, and professionally presented.

Join Mövenpick Hotels & Resorts as an Executive Secretary to the General Manager
We are seeking a dedicated Executive Secretary to provide high-level secretarial and administrative support to the General Manager. In this role, you will execute tasks and requests with professionalism and discretion, and coordinate effectively with various stakeholders.

Key Responsibilities:

• Manage the General Manager’s diary, ensuring seamless coordination of meetings and appointments.
• Handle telephone calls, correspondence, and emails with tact and efficiency.
• Take minutes at Executive Committee Meetings and manage follow-ups.
• Facilitate communication between departments and respond to special requests or complaints.
• Coordinate travel arrangements and manage detailed travel documentation.
• Maintain confidentiality of sensitive information and uphold the organization’s professional image.

Qualifications:
We require candidates with a diploma education and a minimum of 5 years of secretarial experience, including 2 years in a senior management environment. Proficiency in English and knowledge of MS Office applications are essential. Strong communication skills, attention to detail, and a service-oriented mindset are key competencies for success in this position.

Mövenpick Hotels & Resorts is a global leader in hospitality offering opportunities for growth and learning while you help create inviting experiences for our customers.

Job Title: Data Entry

Job Description: The role of a data entry clerk involves reviewing and verifying data forms, entering and storing data and information on a computer.

Primary Duties and Responsibilities:

• Reviewing data-related forms, coding them, and ensuring their completeness.
• Entering data and information into the computer according to the programs.
• Reviewing classification codes for entered data and information, and correcting errors.
• Storing the entered information.
• Creating necessary backups for stored data and information.
• Adhering to instructions related to data and information confidentiality.

Qualifications: A bachelor's degree in one of the following fields:

• Programming and Computer Science
• Information Technology
• Data Science

Skills:

• Data Inspection (Advanced)
• Data Collection (Advanced)

Languages:

• Arabic (Advanced)
• English (Advanced)