Secretary Full-time Jobs Saudis only in Makkah

• Provide administrative support to the General Manager including confidential matters to ensure smooth operation of the executive office.
• Compose and prepare routine correspondence and review incoming mail prioritizing for the General Manager.
• Maintain and organize calendar, meetings, and business trips for the General Manager.
• Attend meetings to record minutes and follow up on action items.
• Establish and maintain filing systems and database of business contacts.

• College diploma in secretarial training with relevant previous experience.
• Fluency in both written and spoken English.
• Sufficient typing skills with a minimum of 60wpm accurately.

• Courteous and able to work with minimal supervision.
• Discreet with high confidentiality levels.
• Outgoing, proactive and able to work under pressure.

• Initiate and process employment requisitions, develop and edit departmental job descriptions, vacancy announcements, and position advertisements in consultation with the Director of Human Resources / Human Resources Manager.
• Develop and maintain confidential departmental employee files, documents, and databases.
• Coordinate the employee recruitment process, ensuring search documentation is accurate and complete.
• Coordinate employee relation functions and monitor performance appraisals.
• Prepare and complete monthly Human Resources reports and other statistical reports required by management.
• Conduct departmental training and oversee Human Resources Orientation for new hires.

• Understanding Hotel Operations
• Effective Communication
• Planning for Business
• Supervising People
• Customer Focus
• Teamwork
• Adaptability

• Handle all administrative requirements of the sales office.
• Maintain an organized and systematic filing system for easy accessibility to required data.
• Prepare and type sales team’s offer letters, maintaining an updated sales database.
• Compose communications on behalf of the Director of Sales and other executives.
• Manage all incoming calls and guest inquiries, ensuring prompt follow-up.
• Ensure timely submission of the sales month-end report.
• Communicate effectively at all levels within the organization.

• Understanding Hotel Operations
• Effective Communication
• Planning for Business
• Teamwork and Adaptability
• Customer Focus and Drive for Results

• Forward passport information of hotel guests on arrival day to the Police Department.
• Collect passport copies from the designated area.
• File passport copies daily and hand them over to the concierge.
• Utilize computer and scanner to transmit necessary information.
• Maintain up-to-date knowledge of hotel services.
• Handle data efficiently and ensure prompt completion of tasks.
• Organize filing systems and regularly update cabinets as needed.

• Previous experience in a similar role is preferred.
• Fluency in written and spoken English and Arabic.
• Proficient in computer skills.

Administrative Manager (for women)
6 days of work
1 day off
21 days of annual leave according to the Labor Office system
The contract is for a limited duration, for one year
—
- A scientific qualification of no less than a bachelor's degree (related specialty)
- Flexibility in dealing and politeness.
- Administrative experience in the medical field
(Work in Mecca)