About the Role
The Islamic Development Bank (IsDB) announces its need to fill the position of Administrative Support Officer within the framework of additional work, under a contract with a third party. This role plays a pivotal part in providing comprehensive administrative support within the President's complex, specifically in Strategy, Budget, and Corporate Performance Management (SBCP). The successful candidate will be responsible for ensuring the smooth and efficient workflow within the department by managing diverse administrative tasks and supporting departmental initiatives.
The work location is at the headquarters of the Islamic Development Bank in Jeddah, Saudi Arabia, and this opportunity offers a contribution to a leading multilateral development institution.
Key Tasks and Responsibilities
- Manage the Director's schedule, respond to inquiries, and provide administrative support by presenting information about projects and services, including clearly and easily explaining technical capabilities.
- Conduct research and gather data relevant to meeting discussions to ensure proper understanding of issues and follow-up as needed.
- Support the preparation of the department's annual budget plan.
- Process Purchase Requisitions (PRs) through the SAP system.
- Submit travel requests and process expense settlements for the Director's official missions.
- Draft and finalize correspondence and documents for the Director's review and approval via DocuSign.
- Assist in coordinating, reviewing, and finalizing reports submitted to BED.
- Support Heads of Departments in preparing presentations.
- Assist the team in planning and organizing events, workshops, and capacity-building activities.
- Organize and streamline workflows to ensure an efficient and productive work environment.
- Manage the SBCP dashboard within the Jira system.
- Act as a key point of contact for stakeholders and staff regarding system-related matters.
- Perform any other duties assigned by the Director, Strategy, Budget, and Corporate Performance Management.
Qualifications and Requirements
- Bachelor's degree in Business Administration, Management, Public Administration, or a related field.
- Relevant experience of at least 2 to 5 years in executive or administrative support.
- Professional certifications in Management or Project Management (*, CAPM, PMP, or equivalent) are considered an added advantage.
- Proficiency in English is mandatory.
Required Skills
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in professional drafting of correspondence and reports.
- Effective stakeholder coordination and interpersonal skills.
- Strong research and analytical abilities.
- High attention to detail and the ability to handle confidential information with discretion.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Working knowledge of SAP and Jira systems.
- Understanding of budgeting and procurement processes.
Additional Information
This position is a contractual role within the framework of additional work, managed through a third-party contract.
Location: Headquarters in Jeddah, Makkah Al-Mukarramah, Saudi Arabia.
Required Experience: 2-5 years.
Application Process: Interested candidates who meet the criteria are encouraged to apply. Required documents include CV, passport copy, and academic certificates.
The Islamic Development Bank (IsDB) confirms that it does not request any payments of any kind from applicants throughout the recruitment process, nor does it request sensitive financial information. The Islamic Development Bank disclaims responsibility for any fraudulent job postings or offers made in its name.
