Registry Clerk Jobs in Makkah

About the Role

Nesma Infrastructure & Technology is seeking a committed and organized Administrative Officer to join their team in Jeddah, Makkah Al Mukarramah, Saudi Arabia. This full-time position plays a vital role in ensuring the smooth running of administrative operations, particularly concerning HR compliance and employee record management.

Key Tasks and Responsibilities

• Manage and maintain major government platforms including Qawae, Muqeem, Jawazat, and Mudad to ensure HR compliance.
• Oversee employee records, keeping them accurate and up-to-date.
• Monitor working conditions to ensure adherence to regulations and achievement of organizational goals.
• Prepare and attest essential employee letters, such as experience letters, salary certificates, and warning letters.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Human Resources, or a related field.
• 3 to 6 years of experience in a relevant administrative or HR support role.

Required Skills

• Proficiency in managing government HR platforms such as Qawae, Muqeem, Jawazat, and Mudad.
• Strong capabilities in employee record management and compliance monitoring.
• Experience in preparing and attesting employee letters.
• Excellent organizational and time management skills.
• Effective verbal and written communication abilities.
• Proficiency in using the Microsoft Office suite.
• Good analytical skills and problem-solving abilities.

Job Details

This is a full-time position requiring 3 to 6 years of experience in an administrative or HR support role. The work location is Jeddah, Makkah Al Mukarramah, Saudi Arabia.

About the Role

Awad Badi Nahas Trading Co. Ltd. announces its need to hire an accountant to join its team. This full-time position is located in Jeddah, Makkah Region, Kingdom of Saudi Arabia, and represents an opportunity for recent graduates with 0-1 year of experience to develop their career path in accounting.

Job Responsibilities

• Execute daily accounting tasks and operations.
• Develop proficiency in accounting systems and processes.
• Manage dealings and communicate with suppliers.
• Work on an Enterprise Resource Planning (ERP) system.

Qualifications and Basic Requirements

• Possess basic knowledge of accounting principles.
• Ability to deal effectively with suppliers.
• Proficiency in working with an Enterprise Resource Planning (ERP) system.
• Ability to use Microsoft Excel (Excel).
• Ability to work on various accounting systems.
• Willingness for continuous learning and development of accounting skills.
• Desire to gain experience and develop capabilities in accounting.

Required Skills

• Accounting skills.
• Proficiency in using Excel.
• Ability to deal with suppliers.
• Experience working with an ERP system.

Work Environment and Location

This is a full-time position requiring presence in Jeddah, Makkah Region, Kingdom of Saudi Arabia. The role represents an opportunity to contribute to supporting the financial operations of the organization.

About the Role
We are seeking a professional and customer-focused Receptionist to join our team in Madina. The ideal candidate will be responsible for creating a positive first impression for visitors, managing front desk operations, and providing administrative support to ensure smooth daily operations.

Key Responsibilities

• Greet and welcome visitors, clients, and guests in a professional manner.
• Answer, screen, and direct incoming phone calls.
• Manage front desk activities and maintain a clean, organized reception area.
• Handle incoming and outgoing correspondence, emails, and courier services.
• Schedule appointments and coordinate meeting room bookings.
• Maintain visitor logs and ensure adherence to company policies.
• Provide administrative support to various departments as required.
• Assist with document filing, record keeping, and data entry tasks.

Requirements

• Saudi.
• 2–4 years of experience in a receptionist, front desk, customer service, or administrative role.
• Excellent verbal and written communication skills in both Arabic and English.
• Strong interpersonal and customer service skills.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Professional appearance and positive attitude.
• Strong organizational and multitasking abilities.

What We're Looking For

• Friendly and approachable personality.
• Strong attention to detail.
• Ability to work independently and manage multiple tasks efficiently.
• Commitment to providing excellent customer service.

About the Role

Raffles Hotels & Resorts is seeking a Receptionist / Front Desk Officer to join its distinguished team in Jeddah, Saudi Arabia. The Raffles Jeddah, situated adjacent to the residential tower, embodies expert service and world-class luxury, poised to welcome guests with Raffles' signature elegance and personal touches, complementing Jeddah's charm and beauty. As the first point of contact for the establishment, this role is crucial in creating a positive and welcoming environment for visitors, clients, and staff, ensuring a seamless and exceptional guest experience.

Key Tasks and Responsibilities

• Greeting and directing visitors, ensuring a warm and professional reception.
• Answering and managing incoming phone calls, emails, and other communications efficiently.
• Scheduling appointments and managing calendars for executives and meeting rooms.
• Performing essential administrative tasks such as data entry, filing, and document preparation.
• Coordinating with other departments to ensure smooth and efficient office operations.
• Managing incoming and outgoing mail and packages.
• Maintaining a clean, organized, and inviting reception area at all times.
• Assisting with basic office maintenance and monitoring office supply inventory.
• Providing support to other administrative staff as needed.
• Ensuring security protocols are followed by monitoring visitor access.

Qualifications and Requirements

• Applicant must be of Saudi nationality.
• Excellent verbal and written communication skills in both Arabic and English.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong multitasking abilities and effective time management skills.
• Customer service-oriented with a friendly and professional demeanor.
• High school diploma or equivalent required.
• Bachelor's degree in Hospitality Management or a related field is preferred.
• Previous experience as a Receptionist or Front Desk Officer is preferred.
• Experience in the hospitality or customer service sector is preferred.
• Ability to work effectively in a fast-paced environment while maintaining a high level of attention to detail.
• Excellent organizational skills and the ability to prioritize tasks effectively.
• Adaptability and willingness to learn new skills and techniques.

Required Skills

• Proficiency in Microsoft Office Suite.
• Multitasking.
• Time management.
• Customer service excellence.
• Organizational skills.
• Attention to detail.
• Adaptability.

Additional Information

This is a full-time position based in Jeddah, Makkah Al-Mukarramah, Saudi Arabia. As a Raffles employee, you are expected to embody and convey the brand and company mindset through our heartfelt service culture. The role requires 0-1 years of experience.

About the Role

The Islamic Development Bank (IsDB) is seeking a Technical Support Officer to join the Staff Social Club (SSC) as part of a supplemental workforce on a third-party contract. This role is based at IsDB Headquarters in Jeddah, Saudi Arabia, and is integral to supporting the planning, coordination, and execution of SSC events and activities. The position aims to foster staff engagement, collaboration, and workplace well-being through various initiatives, thereby enhancing organizational culture and staff morale.

Key Responsibilities

• Plan, organize, and execute SSC events, activities, and engagement initiatives, including developing event concepts, schedules, implementation plans, and logistical arrangements.
• Coordinate event timelines and ensure the timely execution of all event-related activities, adhering to approved standards, budgets, and timelines.
• Manage the end-to-end event lifecycle, from conceptualization and logistics coordination to budgeting support, communication, and post-event evaluation.
• Coordinate with vendors, venues, suppliers, and service providers, monitoring performance for quality and cost-effectiveness.
• Support procurement and administrative processes for event requirements and oversee event setup, operational readiness, and on-site coordination.
• Support the development of initiatives that foster staff engagement, collaboration, and workplace well-being, coordinating recreational, cultural, social, wellness, and seasonal activities.
• Gather staff feedback and participation insights to improve future events and initiatives.
• Coordinate with internal business units and supporting functions to facilitate successful event delivery.
• Engage with staff and stakeholders to identify engagement opportunities and event requirements.
• Support cross-functional collaboration to enhance the quality and effectiveness of SSC activities.
• Identify opportunities to improve event management processes and staff engagement initiatives, proposing creative ideas aligned with staff interests and organizational culture.
• Support the digitalization and streamlining of event registration, tracking, and feedback mechanisms.
• Support the development of event announcements, invitations, awareness materials, and internal promotional campaigns.

Qualifications and Requirements

• A Bachelor's degree in Event Management, Business Administration, Human Resources, Marketing, Communications, or a related field is required.
• Professional certification in Event Management or a related discipline is considered an added advantage.
• Relevant experience in event coordination, staff engagement initiatives, or similar roles is desirable.
• Fluency in English is mandatory.
• Proficiency in Arabic and French is preferred.

Required Skills

• Strong organizational and stakeholder management skills.
• Ability to manage multiple events and initiatives simultaneously.
• Creativity and attention to detail.
• Capacity to maintain high service quality and ensure staff satisfaction.
• Good communication and coordination skills.
• Ability to work collaboratively across different functions.
• Basic knowledge of budgeting support and vendor coordination.

Work Environment and Contract Details

This is a supplemental workforce position on a third-party contract, located at the IsDB Headquarters in Jeddah, Saudi Arabia. The role requires 0-1 year of experience. Candidates are required to submit a Resume/CV, a copy of their passport, and their academic certificate. The Islamic Development Bank (IsDB) does not request payments of any kind from applicants throughout the recruitment process and declines all responsibility for fraudulent publications of job posts or job offers in its name.