Full-time Remote Executive Secretary Jobs in Saudi Arabia

About the Role

ASMO is seeking an experienced and dedicated IT Service Desk Manager to lead its IT service desk operations. This role is responsible for ensuring end-users receive efficient and effective technical support, troubleshooting, and timely incident resolution. The IT Service Desk Manager will establish robust service desk processes and standards, and manage a team supporting technical, workplace, IT, and business solutions.

Key Responsibilities

• Oversee the comprehensive handling of all IT incidents and service requests, ensuring accurate logging, categorization, prioritization, and assignment for resolution.
• Establish and maintain key service desk metrics and performance indicators to measure operational efficiency and effectiveness.
• Analyze performance data, generate reports, and present findings to the Infrastructure & Service Operations Director to identify areas for improvement and optimize performance.
• Manage and refine incident escalation procedures to ensure complex or critical incidents are appropriately escalated.
• Evaluate, implement, and manage essential service desk tools, software, and technologies, including ticketing systems, knowledge bases, and self-service portals.
• Ensure all service desk processes are thoroughly documented, audited, and regularly improved.
• Train service desk staff on the proper utilization of implemented tools and technologies.

Qualifications and Requirements

• A Bachelor's degree in Computer Science, Information Technology, or an equivalent field from a recognized university is mandatory.
• A Master's degree in Computer Science, Information Technology, or an equivalent field from a recognized university is preferred.
• An ITIL Foundation Certification, or any other relevant certification, is preferred.
• Proficiency in both oral and written English communication is required.
• A minimum of 9 years of experience in a similar field, with at least 3 years in a supervisory position or at a similar level.

Required Skills

• IT Operations
• IT Service Management

Work Environment and Application Details

This is a full-time position based in Saudi Arabia. The role requires a minimum of 10 years of experience in the IT field. The deadline for applications is one month from the posting date.

About the Role

RecruitLyticx Hires is seeking a Virtual Executive Assistant to provide comprehensive administrative support to its executives and leadership teams. This remote, full-time position, based in Medina, Al Madinah, Saudi Arabia, is designed to ensure the efficient daily operations of the leadership team. The role contributes directly to executive productivity and the overall success of the organization by maintaining order, streamlining workflows, and supporting critical business decisions through professionalism and attention to detail.

Key Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and setting timely reminders.
• Handle incoming emails and communications, prioritizing messages and responding appropriately on behalf of executives.
• Maintain clear, professional, and effective communication channels internally and externally.
• Coordinate and manage all internal and external correspondence.
• Track tasks, deadlines, and priorities to ensure their timely completion.
• Organize and follow up on action items derived from meetings and communications.
• Assist in managing and optimizing day-to-day administrative workflows.
• Ensure all activities and tasks are properly documented and tracked for efficient record-keeping.
• Coordinate meeting logistics, including preparing agendas, distributing materials, and managing virtual meeting setups.
• Take accurate notes during meetings and distribute concise summaries or lists of action items.
• Arrange travel plans, accommodations, and detailed itineraries when required by executives.
• Ensure all scheduling activities align with and support executive priorities.
• Prepare, format, and organize various documents, reports, and presentations.
• Maintain organized digital files and records for easy access and retrieval.
• Assist with data entry and other information management tasks.
• Ensure all documentation is accurate, up-to-date, and easily accessible.

Qualifications and Requirements

• Strong verbal and written communication skills in English.
• Previous experience in an administrative, executive assistant, or coordination role is preferred.
• Excellent organizational and time management abilities.
• A high level of discretion and professionalism when handling sensitive or confidential information.
• Demonstrated ability to multitask and manage competing priorities effectively.
• Comfort and proficiency in using digital tools, calendars, and collaboration platforms.
• Strong attention to detail and effective problem-solving skills.
• Self-motivated and capable of working independently in a remote environment.
• Adaptable and responsive to changing priorities and demands.

Required Skills

• Calendar and Communication Management
• Task and Workflow Coordination
• Meeting and Travel Support
• Documentation and Administrative Support
• Exceptional organizational and time management abilities
• Proficiency with digital tools, calendars, and collaboration platforms
• Strong attention to detail and problem-solving capabilities
• Independent work ethic and remote work proficiency
• Adaptability and responsiveness to evolving priorities

Work Environment and Details

This is a full-time, remote position. The role is based in Medina, Al Madinah, Saudi Arabia, offering a flexible working environment. RecruitLyticx Hires is committed to fostering a supportive remote setting where employees can develop their skills while contributing to executive operations. Experience required is 0-1 year.

About the Role

Re-cruit-Lytic is seeking a dedicated and organized Virtual Executive Assistant to provide high-level administrative support to its executives and leadership teams. This remote role is crucial for ensuring the smooth and efficient daily operations of our leadership, contributing directly to their productivity and the overall success of the organization. The ideal candidate will be professional, detail-oriented, and adept at managing multiple priorities in a dynamic environment. As a Virtual Executive Assistant, you will be instrumental in maintaining order, enhancing efficiency, and supporting key business decisions. Your ability to manage schedules, coordinate communications, and organize meetings will be vital in empowering our executives to focus on strategic initiatives.

Key Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and setting reminders to ensure optimal time utilization.
• Handle incoming emails and communications, prioritizing messages and responding appropriately on behalf of executives.
• Maintain clear, professional, and timely communication, both internally and externally, representing the executives effectively.
• Coordinate internal and external correspondence, ensuring all communications are handled with accuracy and professionalism.
• Track tasks, deadlines, and priorities for executives, ensuring timely completion of all assigned duties.
• Organize and follow up on action items derived from meetings and communications to ensure accountability and progress.
• Assist in managing day-to-day administrative workflows, streamlining processes for greater efficiency.
• Ensure all activities and tasks are properly documented and tracked for easy reference and review.
• Coordinate meeting logistics, including preparing agendas, distributing materials, and managing virtual meeting setups.
• Take accurate notes during meetings and distribute concise summaries or lists of action items to attendees.
• Arrange travel plans, accommodations, and detailed itineraries when required by executives.
• Ensure all scheduling and logistical arrangements align with executive priorities and objectives.
• Prepare, format, and organize various documents, reports, and presentations to a high standard.
• Maintain organized digital files and records, ensuring easy accessibility and retrieval of information.
• Assist with data entry and information management tasks, ensuring accuracy and integrity of data.
• Ensure all documentation is accurate, up-to-date, and readily accessible to relevant stakeholders.

Qualifications and Requirements

• Previous experience in an administrative, executive assistant, or coordination role is preferred.
• A high level of discretion and professionalism is required when handling sensitive and confidential information.
• Must be self-motivated and capable of working independently within a remote environment.
• Must be adaptable and responsive to changing priorities and demands.

Required Skills

• Excellent verbal and written communication skills in English.
• Exceptional organizational and time management abilities.
• Proficiency in managing competing priorities and multitasking effectively.
• Comfortable and adept at using digital tools, calendars, and collaboration platforms.
• Strong attention to detail and robust problem-solving skills.
• Skilled in calendar and communication management.
• Proficient in task and workflow coordination.
• Experienced in meeting and travel support.
• Competent in documentation and administrative support.

Work Environment and Details

This is a full-time, remote position. The role is based with Re-cruit-Lytic, a company that values a flexible working environment. While the role is remote, it supports executives located in Medina, Al Madinah, Saudi Arabia. Experience of 0-1 year is required for this position.

Working to support the company's daily operations, and ensuring the smooth flow of work by managing correspondence, coordinating tasks, following up with clients and candidates, and organizing documents. It also contributes to supporting recruitment processes within the company's platform, coordinating meetings, preparing operational reports, in addition to assisting in light marketing and coordinating with designers and developers. Daily correspondence management (email – WhatsApp – clients – companies). Coordinating meetings, scheduling appointments, and reminding management of tasks. Following up on client and company requests and updating their status in the system. Preparing weekly operational reports (candidates – companies – requests – interviews). Organizing digital and paper files and managing documents. Coordinating with designers, developers, and freelancers. Assisting in light marketing (content publishing – coordinating campaigns with the agency – uploading materials). Executing any operational tasks that help the company grow. Required Skills: High organizational skills and the ability to manage time. Proficiency in Microsoft Office. Excellent written and verbal communication skills. Fast learner and capable of handling diverse tasks. Proactive personality according to the needs of a startup environment. Excellent writing skills for formal communication (Arabic and English). Coordination skills between multiple parties to ensure project progress. Ability to prepare weekly operational reports.

About the Role

JLL is seeking a dynamic and customer-focused Workplace Ambassador to join our team in Riyadh. This role is pivotal in ensuring the smooth operation and positive experience within our client's facilities. The Workplace Ambassador will serve as the primary point of contact for a variety of office and facilities support activities, audits, and workspace-related tasks. You will be instrumental in representing JLL and our client within the local business and real estate community, fostering strong relationships and ensuring exceptional service delivery.

This full-time position requires a proactive individual with excellent communication and organizational skills, capable of managing multiple priorities in a fast-paced environment. You will be responsible for coordinating the resolution of issues across all building services, managing vendor relationships, and contributing to cost-saving initiatives.

Key Responsibilities

• Provide general office and facilities support, including a variety of activities, audits, and workspace-related tasks.
• Act as the single point of contact for all landlord queries and escalations.
• Successfully coordinate the resolution of problems associated with all building services, including but not limited to small projects, vendor management, workspace resources, and interior/exterior furnishings, fixtures, and equipment.
• Represent the client and JLL in the local and regional business and real estate community.
• Administer and monitor general maintenance within the facility.
• Coordinate service visits with property management representatives and vendors.
• Provide hospitality and support for guests, visitors, and employees at the client location.
• Resolve issues related to janitorial services, conference rooms, workstations, interior and exterior furnishings, fixtures, equipment, printers, and meal/snack services.
• Assist with the coordination and scheduling of maintenance activities to ensure completion within defined Service Level Agreements (SLAs).
• Collaborate effectively with internal departments such as IT and Security.
• Conduct detailed inspections to identify issues and assign tickets for resolution.
• Proactively identify areas for improvement and follow through on plans for completion.
• Identify cost-saving ideas on a monthly basis.
• Coordinate special events in support of the client or Corporate Real Estate (CRE).
• Manage facilities contracts on behalf of the client as the managing agent.
• Coordinate discussions with selected vendors or suppliers regarding goal setting, performance criteria, and performance reviews.
• Develop and maintain strong and healthy relationships with the client and landlord.
• Ensure client satisfaction with the delivery of facility management services and take a lead role in monitoring and increasing customer satisfaction.
• Act as the local point of contact with the client's IT team.
• Serve as the local contact with data center providers for HVAC, UPS, and Communications.
• Provide print login credentials as the local security contact.

Qualifications and Experience

• At least 2 years of experience working in facilities/property management or a related field.
• Knowledge of real estate, telecommunications, furniture, accounting, and building systems.
• Excellent organizational skills.
• Strong interpersonal skills with experience in training or guiding multi-functional teams.
• Excellent PC skills, proficient in Microsoft Word and Excel.
• Interest in continuous improvement and the development of new technologies.
• A hospitality background is considered a plus.

Required Skills and Competencies

• Excellent interpersonal, communication, and organizational skills.
• Outstanding customer service skills.
• Ability to work independently and as part of a remote team.
• Ability to multitask and work without direct supervision.
• Maintain professionalism at all times.
• Proficiency in MS Office, including excellent written and verbal communication skills.
• Strong communication abilities.
• Passion for quality.
• Self-motivated, confident, and energetic with excellent timekeeping.
• Ability to use own initiative.
• Ability to operate effectively in a fast-paced environment.
• Flexibility.
• Exhibits honesty and trustworthiness.
• Open to new ideas and willing to challenge the status quo.
• Fluent in French and English (written and verbal).

Work Environment and Details

This is a full-time position based in Riyadh. The role involves representing JLL and its clients within the local business and real estate community, requiring strong relationship management and service delivery skills. The Workplace Ambassador will be responsible for coordinating various facilities management activities and ensuring a positive environment for employees and visitors.

About the Role

Tahaluf, a leading organizer of B2B live and on-demand events in Saudi Arabia, is seeking a Conference Support Administrator for a 5-month freelance/contractor position. As a joint venture involving Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF), Tahaluf is responsible for organizing major events such as LEAP, Cityscape, Black Hat MEA, and CPHI Middle East. This role offers an opportunity to contribute to large-scale projects within a collaborative team environment, supporting the success of prominent global events.

Role Overview

This position requires an administrator with a strong focus on detail and advanced proficiency in Microsoft Excel, specifically in managing v-lookups, pivot tables, and financial reporting. The Conference Support Administrator will play a key role in supporting the Content and Sales teams by maintaining budget trackers, processing speaker and supplier payments, and ensuring accurate record-keeping for event-related expenditures.

Key Responsibilities

• Manage v-lookups, pivot tables, and financial reporting requirements using advanced Excel skills.
• Maintain the budget tracker on the ERP system for the Content and Sales teams.
• Process conference speaker-related payments, including honorariums, speaker fees, and reimbursements.
• Handle supplier payments for event-related activities across the Content, VIP, Investor Program, and Sales teams.
• Manage event expenses from logistics suppliers/vendors and process invoice payments as required.
• Update budget and invoice trackers, along with contingent worker records.
• Maintain accurate records and databases pertaining to speaker and content/logistics vendor payments.
• Create and maintain an accreditation guide according to the accreditation provider's specifications, if applicable.
• Upload conference content, including the conference program, speaker details, and whitepapers, to the digital event platform.
• Provide general administrative support to the conference team as needed.

Qualifications and Requirements

• Proven experience and strong proficiency in Microsoft Excel, including v-lookups and pivot tables.
• Experience with financial reporting.
• Experience maintaining budget trackers on an ERP system.
• Experience processing supplier payments.
• Experience processing invoice payments.
• Experience creating and maintaining accreditation guides.
• Experience uploading content to digital event platforms.
• Strong communication skills.
• Excellent customer service skills.
• Proficiency in IT skills, including Microsoft Office Suite.
• Familiarity with CRM systems.
• Strong organizational skills.
• Ability to prioritize workload effectively.
• Exceptional attention to detail.
• Proven ability to meet deadlines.
• Ability to work effectively within a team environment.

Work Context

This is a 5-month, full-time, fixed-term freelance/contractor role. The position is based in Riyadh, Saudi Arabia, but the role can be performed remotely. Relocation or sponsorship support is not provided for this position. Tahaluf is committed to diversity and inclusion, and hiring decisions are based on relevant qualifications and merit. The company provides a disability-friendly environment; please inform them if support or adjustments are required during the interview or selection process.