Full-time Executive secretary Jobs in Saudi Arabia

About the Role:
This is an exciting opportunity to join BARAKA for Real Estate Development and Investment as an Executive Secretary. In this role, you will provide and lead support to both internal and external parties with a high level of professionalism, reflecting positively on the organization.

Key Responsibilities:

• Manage sensitive matters with confidentiality and discretion.
• Maintain a daily calendar of meetings and events.
• Prepare Word, Excel, and PowerPoint documents in support of organizational objectives.
• Arrange travel and accommodations for executives and prepare expense reports.
• Screen incoming telephone calls and deliver accurate messages.
• Demonstrate excellent communication and time management skills.
• Organize complex calendars and schedules, resolving scheduling issues.
• Complete ad-hoc projects as assigned.

Preferred Attributes:

• Strong business acumen with the ability to decipher priorities.
• Commitment to excellence and proactive problem-solving.
• Excellent communicator with a team-oriented approach.
• Ability to work with sensitive information.

About the Role:
This is an exciting opportunity to join BARAKA for Real Estate Development and Investment as an Executive Secretary. In this role, you will provide and lead support to both internal and external parties with a high level of professionalism, reflecting positively on the organization.

Key Responsibilities:

• Manage sensitive matters with confidentiality and discretion.
• Maintain a daily calendar of meetings and events.
• Prepare Word, Excel, and PowerPoint documents in support of organizational objectives.
• Arrange travel and accommodations for executives and prepare expense reports.
• Screen incoming telephone calls and deliver accurate messages.
• Demonstrate excellent communication and time management skills.
• Organize complex calendars and schedules, resolving scheduling issues.
• Complete ad-hoc projects as assigned.

Preferred Attributes:

• Strong business acumen with the ability to decipher priorities.
• Commitment to excellence and proactive problem-solving.
• Excellent communicator with a team-oriented approach.
• Ability to work with sensitive information.

About the Role
We are seeking an executive secretary who possesses exceptional administrative and clerical skills. The ideal candidate will thrive in a fast-paced environment and be adept at multi-tasking while working under pressure.

Responsibilities

• Perform accurate research and analysis.
• Coordinate arrangements, meetings, and conferences as assigned.
• Take dictation and write correspondence.
• Compile, proofread, and revise drafts of documents and reports.
• Perform daily record keeping and file documents.
• Prepare reports, presentations, and correspondence accurately and swiftly.
• Create and organize information and generate reference tools for easy use.
• Answer and screen telephone calls, and respond to emails and other correspondence.
• Operate and maintain office equipment.
• Manage a busy calendar, coordinating meetings and travel arrangements.
• Professionally greet and receive guests and clients.
• Ensure efficient and effective administrative information and assistance.

Qualifications

• Degree in business administration (desirable).
• Certificate in business administration or related (essential).
• 2 years of experience in an executive support role.
• Methodical thinker with detailed research proficiencies.
• Thorough understanding of clerical and secretarial principles.
• Strong knowledge of databases and tracking systems.
• Excellent organizational skills and attention to detail.
• Able to work under pressure and meet deadlines.
• Brilliant written and verbal communication skills.
• Proficient in Microsoft Office and business communication software.
• Arabic Speaker.

Position Overview:
We are seeking a highly capable and hands-on Executive Secretary to support our executive team. This role requires someone with a strong command of English (spoken and written), exceptional organizational skills, and the ability to handle both administrative and operational tasks with precision and professionalism. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment.

Key Responsibilities:

• Provide direct administrative and operational support to executive leadership.
• Attend meetings, take clear and concise notes, and follow up on action items.
• Manage executive calendars, schedule appointments, and coordinate meetings.
• Draft, proofread, and edit documents, emails, and reports in English.
• Maintain confidentiality and handle sensitive information with discretion.
• Track and follow up on outstanding tasks and deadlines across departments.
• Communicate effectively with internal teams and external partners.
• Assist with document preparation, filing, and maintaining organized records.
• Coordinate travel arrangements and prepare expense reports.
• Support operational functions and take initiative on daily office needs.

Qualifications:

• Proven experience as an Executive Secretary, Executive Assistant, or similar role.
• Exceptional English language skills – spoken, written, and comprehension.
• Strong personality with excellent interpersonal and communication abilities.
• Highly organized, detail-oriented, and able to multitask effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to take initiative, solve problems, and work independently.
• Discreet, trustworthy, and dependable.

Preferred Skills:

• Experience in a fast-paced or high-level executive environment.
• Knowledge of operational processes and general business practices.
• Comfortable managing multiple stakeholders and tasks simultaneously.

Join Medtronic as an Executive Assistant!
At Medtronic, you can commence a life-long career filled with exploration and innovation while contributing to healthcare access and equity for all.

A Day in the Life:
Are you ready to work for a rapidly growing international healthcare company? We are seeking a motivated Executive Assistant who is enthusiastic about making a difference. If you believe you possess the qualifications for this vital role, send us your resume and get involved in our recruitment process today!

In this position, you will:

• Perform all administrative duties including welcoming visitors, managing agendas, organizing team building events, and handling travel arrangements.
• Schedule meetings and virtual calls, take minutes, and follow up on actions.
• Act as the point of contact between the team and stakeholders, ensuring smooth communication within the business.
• Liaise with Business Support Coordinators regarding administrative processes.

Required Knowledge and Experience:

• Fluent written and spoken English.
• A University degree in administration, business management, or a related field.
• Minimum of 4 years' experience in an administrative role.
• Excellent organizational and time management skills with strong attention to detail.
• Proficient in Microsoft Office applications.
• A proactive approach and positive disposition in dynamic environments.

Benefits & Compensation:
Medtronic offers a competitive salary alongside flexible benefits. Join us to experience personal and professional growth while contributing to vital healthcare solutions.

A Snapshot of Your Day
As an Executive Assistant, you will play a pivotal role in enhancing communication between Senior Management and Board Level stakeholders, ensuring that the business operates smoothly and efficiently. You will manage complex schedules, coordinate meetings across departments, and support the ICV team in preparing essential reports and presentations.

How You’ll Make An Impact

• Collaborate closely with Senior Management and Board Level stakeholders to enhance communication throughout the business.
• Manage overall administrative tasks, providing support to clients, dealers, and agents.
• Organize and maintain complex diaries, schedules, and prepare managers for meetings.
• Coordinate meetings across departments, ensuring necessary preparations are in place.
• Arrange travel logistics and reconcile travel and expense reports.
• Maintain and update ICV-related documentation, ensuring accuracy and confidentiality.

What You Bring

• Strong communication skills in both English and Arabic.
• Flexibility to work varying hours as needed.
• Prior experience in Executive Assistant or Personal Assistant roles.
• Extensive experience in organizing and coordinating office operations for efficiency.
• Experience supervising administrative staff and maintaining office records.
• Proficiency in MS Office and ability to deliver tasks efficiently under tight deadlines.

About The Team
Our Gas Services division offers Low-emission power generation through service and decarbonization. We strive for sustainable energy solutions that meet the global community's growing energy demand.

Who is Siemens Energy?
Siemens Energy focuses on developing energy systems of the future and is driven by a commitment to innovation and sustainability.

Join Siemens Energy as an Executive Assistant!

As an Executive Assistant, you will play a pivotal role in enhancing communication between Senior Management and Board Level stakeholders, ensuring smooth and efficient business operations. Your responsibilities will include managing complex schedules, coordinating meetings across departments, and supporting the ICV team in preparing essential reports and presentations.

How You’ll Make an Impact:

• Collaborate closely with Senior Management and Board Level stakeholders to enhance communication.
• Manage overall administrative tasks, providing support to clients, dealers, and agents.
• Organize and maintain complex diaries, schedules, and prepare managers for meetings.
• Coordinate meetings across departments, ensuring all necessary preparations are in place.
• Arrange travel logistics and reconcile travel and expense reports.
• Maintain and update ICV-related documentation, ensuring accuracy and confidentiality.

What You Bring:

• Strong communication skills in both English and Arabic.
• Flexibility to work varying hours as needed.
• Prior experience in Executive Assistant or Personal Assistant roles.
• Extensive experience in organizing and coordinating office operations for efficiency.
• Experience supervising administrative staff and maintaining office records.
• Proficiency in MS Office and ability to deliver tasks efficiently under tight deadlines.

About the Team:
Our Gas Services division offers low-emission power generation through service and decarbonization. We support sustainable energy systems that meet the growing global demand.

Why Siemens Energy?
With approximately 100000 employees in over 90 countries, we are shaping the energy systems of the future. Join us and be part of a diverse team that values innovation and sustainable growth.

Join Red Sea Global Hospitality as an Executive Assistant!
Become part of a team leading the change in responsible development and regenerative tourism. We are on a mission to recruit the finest in our industry, and we offer an opportunity to shape the future of luxury hospitality.

The Role:
As an Executive Assistant, you will serve as a pivotal partner to our executive leadership. Your influence will include:

• Administrative and Executive Support: Manage calendars, schedule meetings, and coordinate logistics.
• Guest Experience Optimization: Collaborate to track guest feedback and enhance operations.
• Strategic Project Leadership: Lead projects to elevate guest experiences and streamline operations.
• Liaison and Communication: Serve as a key liaison ensuring effective communication across departments.
• Data Analytics: Conduct research and analyze data to guide executive decisions.
• Financial Oversight: Monitor budgets and identify cost-saving opportunities.
• Operational Improvement: Support continuous improvement initiatives and guest service protocols.
• Executive Event Strategy: Plan and execute executive events.
• Global Benchmarking: Ensure service meets international luxury hospitality standards.
• Sustainability: Integrate sustainable practices into hospitality operations.
• Leadership in Standards: Ensure high-profile guest protocols are met.

In Return, We Offer:

• Exciting personal and professional development opportunities.
• Competitive compensation package.
• Access to exclusive perks and benefits.
• Health Insurance coverage.
• A supportive work environment valuing diversity.
• Employee Recognition Programs.
• Daily meals and uniform services.
• Year-round social, wellness, and charity events.

Join Red Sea Global Hospitality as an Executive Assistant!
Become part of a team leading the change in responsible development and regenerative tourism. We are on a mission to recruit the finest in our industry, and we offer an opportunity to shape the future of luxury hospitality.

The Role:
As an Executive Assistant, you will serve as a pivotal partner to our executive leadership. Your influence will include:

• Administrative and Executive Support: Manage calendars, schedule meetings, and coordinate logistics.
• Guest Experience Optimization: Collaborate to track guest feedback and enhance operations.
• Strategic Project Leadership: Lead projects to elevate guest experiences and streamline operations.
• Liaison and Communication: Serve as a key liaison ensuring effective communication across departments.
• Data Analytics: Conduct research and analyze data to guide executive decisions.
• Financial Oversight: Monitor budgets and identify cost-saving opportunities.
• Operational Improvement: Support continuous improvement initiatives and guest service protocols.
• Executive Event Strategy: Plan and execute executive events.
• Global Benchmarking: Ensure service meets international luxury hospitality standards.
• Sustainability: Integrate sustainable practices into hospitality operations.
• Leadership in Standards: Ensure high-profile guest protocols are met.

In Return, We Offer:

• Exciting personal and professional development opportunities.
• Competitive compensation package.
• Access to exclusive perks and benefits.
• Health Insurance coverage.
• A supportive work environment valuing diversity.
• Employee Recognition Programs.
• Daily meals and uniform services.
• Year-round social, wellness, and charity events.

Join Seder Group as an Executive Secretary!
Are you organized, detail-oriented, and ready to assist high-level executives? At Seder Group, we are seeking a dedicated Executive Secretary to provide essential support to our executive team.

Responsibilities:

• Manage executive calendars and schedule meetings.
• Prepare documents for meetings and assist in preparations.
• Respond to emails and manage document requests on behalf of executives.
• Draft slides, meeting notes, and various documents for executives.

Qualifications:

• Bachelor's degree or equivalent experience.
• Proficient in Microsoft Office Suite.
• Experience in managing multiple priorities and administrative coordination.
• Strong organizational skills with the ability to multitask and follow up effectively.
• Excellent written and verbal communication skills.

Experience:
5 years required.

About Seder Group:
Seder Group has been a pioneer in facility management and related services for over 40 years. With a strong reputation and commitment to excellence, we offer a stable and professional environment for our employees.

About the Role
One of our leading clients is looking for an Executive Secretary to maintain the executive’s agenda, plan appointments and meetings, attend meetings and take minutes, handle phone calls, manage correspondence, arrange travel, maintain records, and assist in various administrative tasks.

Key Responsibilities

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
• Attend meetings, keep minutes, and align with relevant stakeholders.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.).

Required Competencies and Experiences

• Bachelor's degree or Diploma in Business administration or secretary, or any relevant field.
• Proven experience as an executive secretary for 23 years.
• Proficient in MS Office and “back-office” software (* ERP).
• In-depth knowledge of office management and basic accounting procedures as well as English language and technical vocabulary of relevant industry.
• Excellent organizational and time-management skills.

Join City Squares as a Senior Executive Secretary!
We are looking for an Executive Secretary with experience in Public Relations and handling government platforms to join our team. In this role, you will provide daily administrative support and coordinate effectively with various departments while interacting with government entities and official electronic platforms. You will enhance the company’s public image, especially with government authorities.

Key Responsibilities:

• Managing Appointments and Communications: Organizing executives’ schedules and ensuring professional responses to phone calls and emails.
• Preparing Reports and Correspondence: Writing and coordinating reports and official correspondence with accuracy.
• Coordination with Internal Departments: Working with internal departments to execute daily operations and resolve issues.
• Arranging Meetings and Events: Coordinating meetings and attending them when necessary.
• Managing Public Relations: Communicating with media and organizing promotional activities.
• Managing Government Platforms: Handling electronic platforms for requests and permits.
• Preparing Presentations: Designing presentations for executives.
• Travel and Logistics Support: Arranging executive travel and accommodation.
• File Management and Organization: Keeping documents organized and secure.
• Interacting with Visitors and Clients: Providing logistical support during visits.

Required Qualifications:

• A bachelor’s degree in Business Administration, Public Relations, or a related field.
• At least [number] years of experience in executive secretarial work or public relations management.
• Experience with government electronic platforms and procedures.
• Excellent communication skills in both Arabic and English.
• Strong organizational skills and ability to multitask.
• Proficiency in Microsoft Office and correspondence management tools.
• Ability to work independently and as part of a team.

Benefits:

• Competitive salary + incentives.
• Professional and dynamic work environment.
• Opportunities for training and professional development.
• Health and social insurance.

Join Our Team as an Executive Secretary
We are seeking a highly skilled and professional Executive Secretary to provide top-level administrative support to our executive management team at Johns Hopkins Aramco Healthcare. This role is essential in managing complex schedules and ensuring effective communication between the executive team and internal/external stakeholders.

Key Responsibilities:

• Strategic Roles & Responsibilities:
  • Develop and implement efficient administrative processes.
  • Act as a trusted advisor to the C-Suite with insights to improve operational efficiency.
  • Build and maintain strong relationships with stakeholders.
  • Support the executive team in high-level meetings preparation.
• Operational Roles & Responsibilities:
  • Manage daily schedules and calendars of C-Suite executives.
  • Arrange and oversee travel plans including flights and accommodations.
  • Prepare, proofread, and edit reports and presentations.
  • Attend meetings, take minutes, and follow up on action items.
  • Maintain organized electronic and paper records.
  • Handle correspondence and prioritize responses on behalf of executives.
  • Monitor office supplies and coordinate with vendors.
  • Implement administrative policies and recommend improvements.
  • Act as a gatekeeper managing access to executives.
  • Address and resolve customer or stakeholder issues.

Qualifications:
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum 4 years of relevant experience in an Administrative or Executive support role.
- Languages: Advanced English and Basic Arabic.

Note: This job description is not exhaustive and may change at any time.

Join Our Team as an Executive Secretary
We are seeking a highly skilled and professional Executive Secretary to provide top-level administrative support to our executive management team at Johns Hopkins Aramco Healthcare. This role is essential in managing complex schedules and ensuring effective communication between the executive team and internal/external stakeholders.

Key Responsibilities:

• Strategic Roles & Responsibilities:
  • Develop and implement efficient administrative processes.
  • Act as a trusted advisor to the C-Suite with insights to improve operational efficiency.
  • Build and maintain strong relationships with stakeholders.
  • Support the executive team in high-level meetings preparation.
• Operational Roles & Responsibilities:
  • Manage daily schedules and calendars of C-Suite executives.
  • Arrange and oversee travel plans including flights and accommodations.
  • Prepare, proofread, and edit reports and presentations.
  • Attend meetings, take minutes, and follow up on action items.
  • Maintain organized electronic and paper records.
  • Handle correspondence and prioritize responses on behalf of executives.
  • Monitor office supplies and coordinate with vendors.
  • Implement administrative policies and recommend improvements.
  • Act as a gatekeeper managing access to executives.
  • Address and resolve customer or stakeholder issues.

Qualifications:
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum 4 years of relevant experience in an Administrative or Executive support role.
- Languages: Advanced English and Basic Arabic.

Note: This job description is not exhaustive and may change at any time.