Office Manager Jobs in Saudi Arabia

• Manage calendars, meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and official correspondence.
• Coordinate with internal and external stakeholders professionally.
• Handle confidential information with a high level of discretion.
• Support daily administrative and operational activities.

• Minimum 3 years of experience in Executive Assistance, Office Management, or Secretariat roles.
• Excellent communication skills in both Arabic and English.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to work under pressure and manage multiple tasks efficiently.
• High level of professionalism and confidentiality.

• Manage calls, emails, and office correspondence
• Schedule meetings and maintain calendars
• Prepare reports, letters, and official documents
• Organize and maintain filing systems
• Coordinate office activities and administrative tasks

• Diploma or Bachelor’s degree in Administration or related field
• More than 2 years of experience
• Good communication and organizational skills
• Proficiency in Microsoft Office applications
• Ability to handle confidential information professionally

• Front Office & Visitor Management: Greet and welcome visitors; manage visitor access as per security procedures; answer and forward calls effectively.
• Administration & Facilities Coordination: Manage office supplies, coordinate maintenance activities, and support administrative functions like documentation and filing.
• Employee & Corporate Support: Assist with employee onboarding and offboarding, and support employee engagement activities.
• Operational Support: Handle reporting, logistics coordination, and vendor communications.

• Strong communication and customer service skills.
• Professional appearance and organizational abilities.
• Proficiency in Microsoft Office.

• Client Relationship Management:
  • Actively engage in client care by maintaining familiarity with contacts and addressing basic client queries.
  • Manage document production, ensuring accuracy and proper formatting before distribution.
  • Facilitate client meetings and training by coordinating schedules and logistics.
• Administrative Support:
  • Assist in opening and closing files, maintaining proper record-keeping, and ensuring compliance.
  • Support business development efforts, including preparing presentations and scheduling meetings.
  • Maintain diaries and organize travel and accommodation for Fee Earners.
• Communication:
  • Serve as a key contact for Fee Earners and clients, ensuring communication of relevant information.
  • Monitor correspondence and take appropriate actions in the absence of Fee Earners.
• Financial Tasks:
  • Assist with billing tasks, including reviewing time allocations and processing expenses.
• Processing:
  • Manage priorities and workloads to meet deadlines, ensuring all client-related data is maintained.
• Customer Service:
  • Arrange team meetings and update service users on progress and tasks.

• Advanced knowledge of document management and case management systems.
• Strong communication skills and client relationship management.
• Proficient in Microsoft Office and capable of producing high-quality documents.
• Experience in a legal or professional services environment preferred.
• Exceptional organizational skills with attention to detail.

• Tasks and Responsibilities:
• Manage and operate the exhibition fully and achieve sales targets
• Lead and develop the sales team and motivate them to achieve the desired performance
• Provide an excellent customer experience according to Score standards
• Monitor inventory and operational processes within the exhibition
• Prepare daily and weekly reports related to sales and performance
• Benefits:
• Professional and supportive work environment
• Outstanding career development and promotion opportunities within the company
• Sales commissions
• Paid annual vacations

• We are looking for someone:
• With experience in managing exhibitions or the retail sector
• High leadership and communication skills
• Passionate about sales and achieving goals
• Able to work under pressure and manage a team

We are looking for a practical person in Nares to bear responsibility for contributing to the management and operation of daily branch activities, following up on workflow and organizing operations to help stabilize operations and improve service quality.

The operations manager will be the person following up on daily operations, which includes:

1. Following up on employees
2. Following up on orders, preparation, and delivery
3. Following up on invoice registration and ensuring that they are entered and organized correctly
4. Submitting operational and financial reports
5. Following up on collections and payments
6. Following up on inventory and suppliers
7. Submitting operational and financial reports
8. Following up on service quality and customer experience
9. Solving daily operational problems
10. Contributing to the development and organization of work and improving performance

We are looking for a person:

• A leadership person
• Practical and organized.
• Can handle work pressure.
• Has monitoring and management skills.
• Proficient in using Excel.
• Preferably with 3 years or more of experience in similar activities.

Benefits

• Incentives and commissions linked to performance.
• Opportunity for growth and development.

• Develop and implement operational strategies to enhance service delivery.
• Manage resources effectively and oversee quality assurance.
• Ensure financial performance aligns with company goals.
• Be a key player in client relations and team leadership.
• Navigating the complexities of the Saudi market and regulatory landscape.

• Bachelor’s Degree in Engineering (Civil, Mechanical, Electrical, or Architectural).
• Consultant Engineer registration with the Saudi Council of Engineers (SCE).
• Minimum of 15 years of progressive experience in the engineering and consultancy sector.
• At least 5 years in a senior operational or managerial role.
• Proven track record of managing delivery of large-scale infrastructure or industrial projects.
• Fluency in Arabic (writing, reading, and speaking).
• Deep understanding of ISO standards and Quality Management Systems.
• Extensive knowledge of FIDIC Contracts and local Saudi procurement laws.
• Project Management Professional (PMP) certification from PMI.

• Conducting accident investigations and promoting a safety-first culture.
• Reducing workplace hazards and implementing industrial safety practices.
• Delivering safety training and managing incident reporting.

• 10+ years in HSE management on construction or fit-out projects.
• Proficiency in Occupational Health and Environment Health and Safety regulations.
• NEBOSH, IOSH, or equivalent certification (required).
• Strong incident investigation and reporting capability.
• Excellent organizational and communication skills.
• A proven track record in creating a safe and compliant workplace environment.