Full-time Administrative Specialist Jobs With No Experience in Al khobar

About the Role

Wood is seeking a motivated Admin Intern (Co-Op) to join its engineering and project management services team. This full-time position is based in the Al Khobar, Saudi Arabia office and offers an opportunity to gain practical administrative experience within a global consulting and engineering firm. The Admin Intern will support various administrative functions, contributing to the efficient workflow of the office and assisting management with daily tasks. This role is suitable for students pursuing Business Administration who wish to apply their academic knowledge in a professional environment.

Key Responsibilities

• Perform clerical, administrative, and general office duties, including transcription, typing, and maintaining records and files.
• Manage data entry tasks with accuracy and efficiency.
• Handle telephone reception, screening calls, and directing them appropriately.
• Organize and maintain manager's correspondence, records, and documents, ensuring follow-up on pending matters.
• Act as a primary point of contact for the manager, managing correspondence and telephone calls.
• Schedule appointments and coordinate arrangements for meetings.
• Print, organize, and prepare information and materials for meetings.
• Assist with arranging travel, accommodation, and car hire.
• Prepare routine letters and memoranda for the manager's review.
• Organize and expedite the flow of work through the office, initiating follow-up actions as needed.
• Support the collection of information and data for reporting purposes.
• Populate templates and create various documents.
• Undertake general office housekeeping activities to maintain an organized workspace.

Qualifications and Requirements

• Currently pursuing a degree in Business Administration.
• Competent in Microsoft Office Suite and other general IT software.
• Excellent verbal and written communication skills.
• Demonstrated attention to detail in all tasks.
• Proven ability to manage a high volume of work and prioritize effectively.

Skills Profile

• Clerical and administrative duties
• General office operations
• Transcription and typing
• Record and file management
• Data entry
• Telephone reception
• Microsoft Office proficiency
• General IT software proficiency
• Verbal and written communication
• Attention to detail
• Workload and priority management

Work Context

This is a full-time position located in Al Khobar, Eastern Province, Saudi Arabia. Wood is a global leader in consulting and engineering, operating in 45 countries with approximately 25,000 employees. The company provides comprehensive consulting, projects, and operations solutions across energy and materials markets.

About the Role

Easy World Automation is seeking a motivated and detail-oriented Sales Coordinator to join their team in Al Khobar, Eastern Province, Saudi Arabia. This full-time role is an ideal opportunity for Saudi nationals with 0-1 years of experience to build a career in sales support within the technology or manufacturing sector. The Sales Coordinator will play a pivotal role in supporting the sales team, managing customer and vendor data, and ensuring the smooth execution of sales processes.

Key Tasks and Responsibilities

• Create and manage sales opportunities within the Customer Relationship Management (CRM) system, ensuring they are accurately assigned to the appropriate sales representatives for prompt follow-up and tracking.
• Collect and consolidate monthly sales forecasts from the sales team, ensuring accuracy and timely submission to management.
• Register end-users and companies in the CRM system, maintaining accurate and up-to-date records.
• Facilitate vendor registration processes, which may include completing forms and navigating online portals, ensuring compliance with company procedures and regulatory requirements.
• Provide comprehensive support to the sales team in various sales-related tasks, including but not limited to, order processing, quote preparation, and responding to customer inquiries.
• Assist in organizing and executing marketing events such as trade shows, training sessions, and other sales-related activities, contributing to their overall success.
• Handle incoming customer inquiries via phone calls, filtering them and assigning accounts to the relevant sales team members for follow-up.

Qualifications and Requirements

• A Bachelor's degree is preferred.
• A minimum of one year of experience in sales coordination or a similar role is required.
• Candidates with experience in the technology or manufacturing sector will be preferred.

Required Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant business tools.
• Strong organizational skills with a proven ability to prioritize tasks effectively and manage multiple responsibilities simultaneously.
• Excellent communication and interpersonal skills, enabling clear and professional interaction with internal teams and external clients.
• Exceptional attention to detail and a high degree of accuracy in data entry and record keeping.

Additional Role Information

Company: Easy World Automation

Location: Al Khobar, Eastern Province, Saudi Arabia

Job Type: Full-time

Experience Required: 0-1 years

Nationality: Saudi National