Full-time Secretary Jobs for Female in Saudi Arabia

Medical secretary   I have experience in reception, I have English training and volunteer training in a hospital  

Join our esteemed team at The Grandeur as a Secretary!
As a vital member of our executive office, you will provide high-level administrative and organizational support to the Chief Executive Officer (CEO). Your role is essential in ensuring the smooth and efficient management of the executive office.

Key Responsibilities:

• Manage the CEO’s calendar, schedule meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
• Screen incoming calls, emails, and requests; prioritize and handle them professionally.
• Organize and attend meetings, take minutes, and ensure follow-up on action items.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate communication between the CEO and other departments or external partners.
• Assist in the preparation of board meetings, reports, and executive-level events.
• Maintain files and records in an organized and accessible manner.
• Track deadlines and ensure the CEO is informed and well-prepared at all times.
• Handle other administrative duties and special projects as assigned by the CEO.

Requirements:

• Minimum 2-5 years of experience in a similar role, preferably in executive-level support.
• Excellent verbal and written communication skills in English, Arabic, and French.
• Strong organizational, time management, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and integrity.
• Ability to work under pressure.
• Willingness to undertake business travel to various locations, as necessary.

Company Description:
Bio Investments Ltd. focuses on building local capabilities in vaccines, biologics, and diagnostic testing. The company aims to support national health security, strengthen local manufacturing, and contribute to long term sustainability within Saudi Arabia’s life sciences ecosystem.

Role Description:
This is a full-time, on-site position in Riyadh for an Administrative Secretary. The role includes providing daily administrative support, managing schedules, organizing meetings, maintaining records, and handling clerical tasks. It also involves acting as a point of contact for internal and external stakeholders, supporting operational activities, and ensuring smooth communication and efficient office workflow.

Key Responsibilities:

• Attend meetings and record minutes accurately
• Prepare professional PowerPoint presentations and Word documents
• Organize and coordinate meetings and follow up on action items
• Follow up on post meeting action items and ensure timely completion
• Track tasks and deadlines using project management tools such as Asana and Wrike
• Coordinate with relevant teams to ensure timely execution of assigned tasks
• Prepare weekly progress reports summarizing completed and pending work
• Manage schedules and appointments
• Maintain organized filing systems and documentation
• Prepare agendas, meeting materials, and supporting documents
• Serve as a primary point of contact for internal and external stakeholders
• Prepare reports, summaries, and structured documents to support decision making
• Handle sensitive and confidential information with professionalism
• Provide administrative support as needed

Qualifications:

• Excellent English communication skills, written and spoken
• Strong clerical and documentation skills
• Proficiency in Microsoft Office Word Excel PowerPoint Outlook
• Strong organizational and multitasking abilities
• Experience in scheduling and meeting coordination
• Ability to prepare reports and structured documents
• High attention to detail and strong follow up skills
• Ability to manage multiple priorities under pressure
• Experience using project management tools Asana and Wrike is a plus
• Previous experience in a similar administrative role is preferred
• Familiarity with multicultural and international environments is an advantage