Full-time Secretary Jobs in Saudi Arabia

We are seeking a detail-oriented and highly organized Secretary to support our office operations by managing administrative tasks, coordinating schedules, and ensuring smooth communication between departments and stakeholders. The ideal candidate will possess excellent interpersonal skills, proficiency in Microsoft Office Suite, and the ability to multitask in a fast-paced environment. Key responsibilities include:

• Managing calendars, scheduling meetings, and coordinating travel arrangements
• Handling incoming calls, emails, and correspondence
• Preparing and formatting documents, reports, and presentations
• Maintaining filing systems and organizing office records
• Taking and distributing meeting minutes
• Ordering office supplies and managing inventory
• Greeting visitors and providing administrative support to staff members
• Processing expense reports and basic bookkeeping tasks
• Coordinating office events and meetings

• Perform clerical tasks and manage communications.
• Handle company secretarial work and provide executive administrative assistance.
• Deliver outstanding customer service.
• Manage organizational tasks and efficiently utilize time management skills.
• Proficiently use office software (MS Office) to accomplish tasks.

• High school diploma or equivalent.
• Additional certification in Office Management is a plus.
• Strong clerical skills and communication abilities.
• Excellent organizational and time management skills.

• Coordinate all administrative and operational tasks related to official committees and meetings.
• Prepare and schedule committee agendas in coordination with relevant departments.
• Communicate with internal and external committee members to ensure attendance and availability of required documents.
• Prepare professional presentations for committee meetings.
• Accurately record meeting minutes, decisions, and recommendations in a professional format.
• Follow up on action items and recommendations from meetings, ensuring updates are tracked and aligned with established timelines.
• Archive meeting minutes, documents, and decisions securely and systematically in accordance with approved policies.
• Coordinate with relevant stakeholders to ensure smooth and professional committee operations.
• Prepare regular reports on the status of completed, pending, or delayed recommendations.

• Proven experience in administrative coordination or committee secretariat roles, preferably in the government sector.
• Strong organizational, follow-up, and communication skills across various organizational levels.
• Proficiency in preparing professional minutes and presentation materials.
• Ability to develop and improve governance procedures and workflows.
• Excellent command of Microsoft Office (especially Word, Excel, PowerPoint, and Outlook).
• Strong time management skills and the ability to handle multiple tasks under pressure and tight deadlines.

• Bachelor's degree in Law or Business Administration.

• Familiarity with secretarial work.
• Knowledge of legal project management (LPM).
• Understanding of performance measurement indicators (KPIs).
• Minimum of 5 years of relevant experience.

• Proficiency in using work management platforms.
• Advanced skills in Excel.
• Ability to prepare charts and dashboards.
• Familiarity with technical programs and government platforms.

• Organizing meetings and appointments.
• Preparing and filing work forms.
• Submitting and tracking requests on relevant platforms.
• Organizing and updating work platforms and documents.
• Following up on assigned tasks.

• Commitment to professional ethics.
• Maintaining confidentiality of information.
• Preserving the reputation of the firm.
• Effective communication with staff and clients.

• 4 working days a week + 1 day remotely.
• Two days off per week.
• Competitive salary and incentives.

• Provide administrative support to the CEO
• Manage schedules, meetings, and travel plans
• Handle confidential information
• Prepare reports and minutes of meetings
• Coordinate with internal and external parties

• Bachelor's degree in Business Administration, or related field
• At least 3 years of experience as an administrative secretary, executive assistant, or in a similar administrative role.
• Clerical Skills and Administrative Assistance
• Strong Communication Skills
• Experience in Scheduling and Customer Service
• Ability to multitask and prioritize tasks effectively
• Proficiency in Microsoft Office Suite
• Attention to detail and organizational skills

• Manage and organize schedules, meetings, and appointments.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems, both electronic and physical.
• Answer phone calls and handle all forms of correspondence (e-mails, letters, packages, etc.).
• Coordinate with internal departments and external contacts.
• Take meeting minutes and distribute them accurately and promptly.
• Order and manage office supplies and equipment.
• Handle confidential information with discretion.

• 2 to 4 years of proven experience as a Secretary, Administrative Assistant, or a similar role.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• High level of professionalism and attention to detail.
• Ability to work independently and as part of a team.
• Diploma or bachelor’s degree in Business Administration or related field (preferred).

• Monitor the regular maintenance of office equipment & tools with suppliers.
• Manage and control incoming calls and deliver messages.
• Handle documentation and manage dispatching of documents and tools.
• Coordinate visitor meetings and maintain confidentiality of all data.
• Manage travel bookings and internal meeting preparations.

• Effective verbal and written communication skills.
• Strong computer and technical abilities.
• Excellent problem-solving and critical thinking.
• Adaptability and flexibility.

• Office organization and optimization.
• Ability to manage multiple tasks and time effectively.

• Organizing meetings and official visits
• Receiving calls and emails
• Attending meetings and preparing reports summarizing the results of the meeting’s proceedings and decisions
• Arranging travel reservations
• Ensuring that administrative decisions are implemented correctly
• Reducing the burden on managers
• Work organization and work policies within the company
• Communicating with the different departments of the company

• Bachelor's degree in Business Administration

• Management and Organization
• Good skill in dealing and communicating with people
• Writing reports
• Proficiency in English

• Organize files and documents related to senior management work within the company.
• Follow up on the implementation of administrative decisions by coordinating with other departments.
• Manage and maintain the implemented filing system within the organization, including information systems.
• Distribute incoming and outgoing mail to and from management.
• Attend meetings to present agendas and take notes on discussions and outcomes.
• Prepare periodic reports on the overall status of work and staff for management review.

• Bachelor’s degree in Business Administration or a related field.
• Minimum of 23 years of experience in a similar role, preferably in a high-level business environment.
• Strong organizational skills with the ability to manage multiple priorities.
• Ability to work under pressure while maintaining a high level of professionalism.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication skills in both Arabic and English (written and spoken).

• Exceptional time management and planning skills.
• Ability to handle sensitive and confidential information with discretion.
• Quick problem-solving abilities and independent decision-making.
• Flexibility and adaptability to rapid changes.
• Leadership and effective communication skills with various stakeholders.

• Prepare, transcribe, and preserve both written and computerized communications and records.
• Operate office machines and manage material storage, distribution, and accounting.
• Perform various administrative support and clerical duties, including scheduling appointments, making travel arrangements, and filing.
• Maintain close relationships with supervisors and staff, and manage their day-to-day activities.
• Generate and update spreadsheets/SharePoint and track deliverables.
• Coordinate with administrative stakeholders to ensure office operations and support senior leadership.
• Monitor financial administration and ensure compliance with policies.

• Exemplary professional attitude with strong customer service skills.
• Experience with verbal and written communication at all levels.
• Ability to support large professional teams under challenging environments.
• Knowledge of business application software for presentations and spreadsheets.
• Experience in managing teams and delivering objectives.

• Bachelor’s Degree in Business Administration or equivalent.
• 5+ years of relevant work experience in managing professional offices and support staff.
• Strong communication skills in English and Arabic.

• Prepare, transcribe, and preserve both written and computerized communications and records.
• Operate office machines and manage material storage, distribution, and accounting.
• Perform various administrative support and clerical duties, including scheduling appointments, making travel arrangements, and filing.
• Maintain close relationships with supervisors and staff, and manage their day-to-day activities.
• Generate and update spreadsheets/SharePoint and track deliverables.
• Coordinate with administrative stakeholders to ensure office operations and support senior leadership.
• Monitor financial administration and ensure compliance with policies.

• Exemplary professional attitude with strong customer service skills.
• Experience with verbal and written communication at all levels.
• Ability to support large professional teams under challenging environments.
• Knowledge of business application software for presentations and spreadsheets.
• Experience in managing teams and delivering objectives.

• Bachelor’s Degree in Business Administration or equivalent.
• 5+ years of relevant work experience in managing professional offices and support staff.
• Strong communication skills in English and Arabic.

We are looking for Saudi Female Receptionist with knowledge in Microsoft Office in English and Arabic.

• Perform clerical tasks and manage communications.
• Handle company secretarial work and provide executive administrative assistance.
• Deliver outstanding customer service.
• Manage organizational tasks and efficiently utilize time management skills.
• Proficiently use office software (MS Office) to accomplish tasks.

• High school diploma or equivalent.
• Additional certification in Office Management is a plus.
• Strong clerical skills and communication abilities.
• Excellent organizational and time management skills.

• Proficiency in Clerical Skills and Company Secretarial Work
• Strong Communication and Customer Service skills
• Expertise in Executive Administrative Assistance
• Ability to manage time efficiently and work independently
• Previous experience in a similar role is a plus
• High school diploma or equivalent required; additional qualifications in office administration are