Full-time Secretary Jobs in Saudi Arabia

Join AlSawwaf Law as a Secretary!
We are seeking a dedicated and detail-oriented Secretary to join our dynamic team in Jeddah, Saudi Arabia. AlSawwaf Law is renowned for bridging global legal standards with the unique legal landscape of Saudi Arabia. This full-time position is ideal for a bilingual candidate fluent in both English and Arabic, who is ready to contribute positively to our team.

Key Responsibilities:

• Provide administrative support to ensure efficient operation of the office.
• Manage correspondence, maintain organized files, and ensure confidentiality within the law firm.
• Utilize Microsoft applications (Word, Excel, Outlook) effectively.
• Respond promptly and courteously to team inquiries.

Requirements:

• Minimum of 1 year of office or administrative experience.
• Bilingual in English and Arabic (both spoken and written).
• Highly organized with a keen eye for detail.
• Able to maintain a positive and professional office environment.
• A passion for keeping the workplace tidy and labeled.
• Enjoys a calm working atmosphere and has a good taste in coffee!

Working hours are from Sunday to Friday, 900 AM to 430 PM. If you are a motivated individual who enjoys a well-structured work environment, we would love to hear from you!

Join AlSawwaf Law as a Secretary!
We are seeking a dedicated and detail-oriented Secretary to join our dynamic team in Jeddah, Saudi Arabia. AlSawwaf Law is renowned for bridging global legal standards with the unique legal landscape of Saudi Arabia. This full-time position is ideal for a bilingual candidate fluent in both English and Arabic, who is ready to contribute positively to our team.

Key Responsibilities:

• Provide administrative support to ensure efficient operation of the office.
• Manage correspondence, maintain organized files, and ensure confidentiality within the law firm.
• Utilize Microsoft applications (Word, Excel, Outlook) effectively.
• Respond promptly and courteously to team inquiries.

Requirements:

• Minimum of 1 year of office or administrative experience.
• Bilingual in English and Arabic (both spoken and written).
• Highly organized with a keen eye for detail.
• Able to maintain a positive and professional office environment.
• A passion for keeping the workplace tidy and labeled.
• Enjoys a calm working atmosphere and has a good taste in coffee!

Working hours are from Sunday to Friday, 900 AM to 430 PM. If you are a motivated individual who enjoys a well-structured work environment, we would love to hear from you!

Join SRMG as an Editorial Secretary!
As the largest integrated media group in the MENA region, we have been reshaping the media landscape since 1972. Our mission is to deliver powerful stories and insights across various platforms. We are looking for an Editorial Secretary to support our editorial team in maintaining quality standards in our production.

Duties and Responsibilities:

• Ensure adherence to quality standards and style guides in final editorial content.
• Proofread and format materials for accuracy.
• Assist in fact-checking processes and ensure compliance with legal guidelines.
• Help with headline writing and layout enhancements.

Qualifications and Skills Required:

• Diploma or Bachelor’s degree in Arabic, Journalism, or Media Studies.
• 510 years of experience in editorial support roles.
• Excellent command of Arabic grammar and style.
• Strong attention to detail with proofreading skills.
• Able to work effectively under tight deadlines.
• Familiarity with editorial workflows and print-related software.

Join SRMG as an Editorial Secretary!
As the largest integrated media group in the MENA region, we have been reshaping the media landscape since 1972. Our mission is to deliver powerful stories and insights across various platforms. We are looking for an Editorial Secretary to support our editorial team in maintaining quality standards in our production.

Duties and Responsibilities:

• Ensure adherence to quality standards and style guides in final editorial content.
• Proofread and format materials for accuracy.
• Assist in fact-checking processes and ensure compliance with legal guidelines.
• Help with headline writing and layout enhancements.

Qualifications and Skills Required:

• Diploma or Bachelor’s degree in Arabic, Journalism, or Media Studies.
• 510 years of experience in editorial support roles.
• Excellent command of Arabic grammar and style.
• Strong attention to detail with proofreading skills.
• Able to work effectively under tight deadlines.
• Familiarity with editorial workflows and print-related software.

Join SRMG as an Editorial Secretary!
As the largest integrated media group in the MENA region, we have been reshaping the media landscape since 1972. Our mission is to deliver powerful stories and insights across various platforms. We are looking for an Editorial Secretary to support our editorial team in maintaining quality standards in our production.

Duties and Responsibilities:

• Ensure adherence to quality standards and style guides in final editorial content.
• Proofread and format materials for accuracy.
• Assist in fact-checking processes and ensure compliance with legal guidelines.
• Help with headline writing and layout enhancements.

Qualifications and Skills Required:

• Diploma or Bachelor’s degree in Arabic, Journalism, or Media Studies.
• 510 years of experience in editorial support roles.
• Excellent command of Arabic grammar and style.
• Strong attention to detail with proofreading skills.
• Able to work effectively under tight deadlines.
• Familiarity with editorial workflows and print-related software.

Join Almana Hospitals as a Secretary
We are seeking a dedicated Secretary to be part of our team at Almana Hospital in Al Khobar. This is a fantastic opportunity to contribute to our organization while developing your professional skills.

Key Responsibilities:

• Provide administrative support to ensure efficient operation of the office.
• Communicate effectively with staff, clients, and visitors.
• Manage schedules, handle requests, and perform various office tasks.

Qualifications:

• 13 years of experience in a similar role.
• Bachelor's degree in Business Administration or a related field.
• Strong written and verbal communication skills in English.

We look forward to your application!

Join Our Dynamic Team as a Secretary to the Chief Operating Officer (COO) at NBTC
We are looking for a dedicated and professional Secretary to support our COO. This position requires high-level administrative skills, confidentiality, and strong coordination capabilities.

Key Responsibilities:

• Managing calendars, scheduling meetings, and coordinating travel arrangements
• Preparing reports, presentations, and official correspondence
• Acting as a liaison between departments and the COO’s office
• Handling confidential and sensitive information with discretion
• Supporting both strategic and operational administrative tasks

Qualifications:

• Minimum 2 years of experience in executive-level administrative support
• Fluency in English is a must
• Immediate joiners preferred

NBTC is an equal opportunity employer committed to empowering Saudi talent. Apply now and be a part of our growing team!

Join Parsons as a Design Review Committee Secretary!
In a world of possibilities, pursue one with endless opportunities at Parsons. If you can imagine it, you can do it with us. We offer a workplace where you can thrive and find your next right opportunity.

Job Responsibilities:
As a Design Review Committee Secretary, you will lead and support a near-weekly design governance process for SD architecture and engineering projects. Your key responsibilities include:

• Coordinating and managing Design Review Committee meetings, including scheduling, preparing agendas, and recording minutes.
• Preparing professional presentations to articulate design concepts for executive-level review.
• Reviewing submission packages to ensure completeness for presentation readiness.
• Tracking actions, sign-offs, and follow-ups, enforcing accountability against deadlines.
• Acting as the main liaison among project teams, design managers, and executive leadership.
• Maintaining version control of decisions, feedback, and design revisions.
• Identifying and addressing potential risks to the review schedule and workflow.
• Supporting continuous improvement of governance practices.

Required Skills:
You should hold a Bachelor’s degree in Architecture, Engineering, Project Management, or a related field; a Master’s degree is a plus. With a minimum of 15 years of experience in related roles, you bring:

• Thorough understanding of architectural and engineering design lifecycles and document workflows.
• Exceptional organizational and time management skills to handle competing priorities.
• Proven ability to engage with senior executives and deliver outcomes amid challenges.
• Strong proficiency in Microsoft Office Suite and familiarity with project management tools.
• Excellent written communication skills.

Preferred credentials include PMP or PRINCE2 certification, and professional training in Document Control or Project Coordination. Join Parsons, where we care about your well-being and provide growth opportunities.

Join Parsons as a Design Review Committee Secretary!
In a world of possibilities, pursue one with endless opportunities at Parsons. If you can imagine it, you can do it with us. We offer a workplace where you can thrive and find your next right opportunity.

Job Responsibilities:
As a Design Review Committee Secretary, you will lead and support a near-weekly design governance process for SD architecture and engineering projects. Your key responsibilities include:

• Coordinating and managing Design Review Committee meetings, including scheduling, preparing agendas, and recording minutes.
• Preparing professional presentations to articulate design concepts for executive-level review.
• Reviewing submission packages to ensure completeness for presentation readiness.
• Tracking actions, sign-offs, and follow-ups, enforcing accountability against deadlines.
• Acting as the main liaison among project teams, design managers, and executive leadership.
• Maintaining version control of decisions, feedback, and design revisions.
• Identifying and addressing potential risks to the review schedule and workflow.
• Supporting continuous improvement of governance practices.

Required Skills:
You should hold a Bachelor’s degree in Architecture, Engineering, Project Management, or a related field; a Master’s degree is a plus. With a minimum of 15 years of experience in related roles, you bring:

• Thorough understanding of architectural and engineering design lifecycles and document workflows.
• Exceptional organizational and time management skills to handle competing priorities.
• Proven ability to engage with senior executives and deliver outcomes amid challenges.
• Strong proficiency in Microsoft Office Suite and familiarity with project management tools.
• Excellent written communication skills.

Preferred credentials include PMP or PRINCE2 certification, and professional training in Document Control or Project Coordination. Join Parsons, where we care about your well-being and provide growth opportunities.

Job Purpose
The Secretary for the Deputy Managing Director plays a crucial role in providing high-level administrative assistance and secretarial support to the Deputy Managing Director (DMD) within an organization. This position requires exceptional organizational skills, discretion, and the ability to handle sensitive information with confidentiality.

Key Accountability Areas

• Administrative Assistance Support: Manage schedule, prepare documents, handle communication.
• Communication Liaison: Primary contact for stakeholders, draft correspondence.
• Confidentiality: Handle sensitive information with discretion.
• Meeting Coordination: Schedule meetings, prepare agendas, follow up on actions.
• Travel Arrangements: Arrange travel accommodations and itineraries.
• Calendar Management: Efficiently manage the DMD's schedule, including appointments, meetings, and travel arrangements.
• Document Preparation: Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
• Task Prioritization: Prioritize tasks effectively, ensuring the DMD's priorities are met in a timely manner.
• Project Assistance: Assist with special projects and initiatives as assigned by the DMD, conducting research and providing support as needed.

Role Accountability

• Prior experience supporting senior management.
• Strong organizational and communication skills.
• Proficiency in MS office software.
• Ability to work independently and as part of a team.
• Discretion and integrity with confidential information.
• Bachelor's degree preferred.

Join Our Team as a Secretary at Penspen!
We are currently seeking a highly proficient and seasoned Secretary/Clerk to join our team in Saudi Arabia. The successful candidate will play a crucial role in overseeing secretarial activities and ensuring accuracy and integrity in office administration, all in compliance with company standards and industry regulations.

Key Responsibilities:

• Oversee secretarial activities and management of filing systems.
• Ensure office administration aligns with company standards.
• Maintain integrity and accuracy of office documentation.

Requirements:

• High School Diploma or Equivalent.
• At least 8 years of experience in secretarial activities and office management.

If you have the skills and experience required for this role, please apply today!

Job Title: Personal Secretary

Job Summary:

The Personal Secretary will provide high-level administrative support to senior executives. This role requires discretion, excellent organizational skills, and the ability to manage multiple tasks efficiently. The ideal candidate will be proactive, detail-oriented, and capable of handling sensitive information with the utmost confidentiality.

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Key Responsibilities:

• Manage executive schedules, including meetings, appointments, and travel arrangements.

• Screen and direct phone calls and distribute correspondence.

• Handle incoming emails and other communications on behalf of the executive.

• Prepare reports, memos, letters, presentations, and other documents.

• Coordinate and arrange internal and external meetings and events.

• Maintain filing systems, both electronic and physical.

• Remind the executive of important tasks and deadlines.

• Take dictation and minutes and accurately enter data.

• Perform general office duties such as ordering supplies and managing records.

• Liaise with internal staff and external partners.

• Ensure confidentiality of sensitive matters at all times.

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Requirements and Qualifications:

• Bachelor’s degree in Business Administration or a related field preferred.

• Proven experience as a Personal Assistant, Executive Secretary, or similar role.

• Strong organizational and time-management skills.

• Excellent verbal and written communication skills.

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

• Ability to multitask and prioritize daily workload.

• High level of discretion and professionalism.

• Fluency in English is required; knowledge of Arabic is an advantage.

Join GS Construction Arabia Co. Ltd as a PMT Secretary!
Are you ready to take your administrative skills to the next level in the oil and gas industry? We are looking for an experienced individual to manage and coordinate all administrative tasks for our Project Management Team. This is a full-time onsite role located in Jubail, Saudi Arabia.

Roles & Responsibilities:

• Manage and coordinate all administrative tasks for the Project Management Team, ensuring seamless communication and workflow.
• Prepare and distribute meeting agendas, minutes, and reports, ensuring all stakeholders are informed and aligned.
• Act as the primary point of contact for internal and external stakeholders, fostering professional relationships and effective communication.
• Maintain an organized filing system for project documentation, ensuring easy retrieval and compliance with regulatory standards.
• Assist in scheduling and logistics for project meetings and events, optimizing team productivity and engagement.
• Track project deadlines and deliverables, providing reminders and updates to ensure timely completion of tasks.
• Implement and maintain project management software and tools, ensuring team members are trained and proficient.
• Continuously seek ways to improve administrative processes and efficiency within the Project Management Team.

Desired Candidate Profile:

• Bachelor's degree in Business Administration, Project Management, or a related field is preferred.
• Minimum of 10 years experience with Saudi Aramco PMT as administrative and secretarial support.
• Professional certification in Project Management (*, PMP, CAPM) is a plus.
• Industry-relevant experience to provide context and understanding.
• Proficiency in English; additional language skills are an advantage.
• A proactive approach to problem-solving, capable of anticipating needs and acting independently.

About Taib:
Taib is one of the leading companies in the healthcare sector in Saudi Arabia. Established in 2018, Taib provides a wide range of services including home healthcare, ambulance services, employee lounges, at-home vaccinations, corporate wellness programs, and other medical fields. Taib is among the first companies in the Kingdom to be accredited by CBAHI for home healthcare services. The company is fully owned by BLOMINVEST.

Job Title: Secretary
Department: Administration
Location: Riyadh

Job Summary:
The Executive Secretary provides direct administrative support to senior management by managing calendars, coordinating meetings, handling sensitive documents, and ensuring smooth daily operations. This role requires strong communication, follow-up, and multitasking skills, with high attention to confidentiality and professionalism.

Key Responsibilities:

• Manage executive calendars, confirm appointments, and schedule meetings.
• Draft agendas, take Minutes of Meeting, and track follow-up actions.
• Handle emails, calls, and official correspondence with professionalism.
• Maintain organized filing systems (digital and physical).
• Coordinate travel arrangements, bookings, and logistics.
• Act as a liaison between executives and internal/external stakeholders.
• Support report preparation and maintain confidentiality of information.
• Follow up on assigned tasks and ensure timely completion.

Qualifications and Skills Required:

• Bachelor’s degree in Business Administration or related field.
• 24 years of experience in a similar executive support role.
• Excellent verbal and written communication in Arabic and English.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong skills in calendar management, travel coordination, and follow-up.
• Ability to draft accurate Minutes of Meeting and official correspondence.
• Highly organized, proactive, and detail-oriented.

Key Performance Indicators (KPIs):

• Timeliness of scheduling, documentation, and follow-ups.
• Quality of communication and task execution.
• Responsiveness to requests and operational support efficiency.

Personal Attributes:

• Discreet, trustworthy, and professional.
• Positive attitude and adaptable to dynamic work environments.
• Quick learner with strong sense of responsibility.

What Taib Offers:

• Competitive salary and benefits.
• Collaborative and professional work environment.
• Career development opportunities within a growing healthcare company.

Join the British International School Riyadh (BISR) as a Secretary & General Administrator!
We are seeking a highly organised and proactive Secretary to work at our Tabuk Campus. The ideal candidate will have excellent interpersonal skills and the ability to manage a variety of stakeholders effectively.

Key Responsibilities:

• Provide administrative support and manage reception duties
• Maintain confidentiality and adhere to school policies
• Coordinate with various departments and represent the school professionally

Key Requirements:

• Strong track record in a similar role within a large organisation
• Proactive attitude with the ability to manage multiple tasks
• Excellent communication skills and high emotional intelligence
• Commitment to the school’s Mission and Vision
• Hold KSA residency status

What We Offer:

• Engaged students driven to achieve
• A supportive school community focused on collaboration
• Professional growth and development opportunities
• A diverse range of programs enriching student lives

Application Details:
Closing date for applications: Sunday, 29th June 2025. All applicants must undergo thorough background checks before employment.

Join the British International School Riyadh (BISR) as a Secretary & General Administrator!
We are seeking a highly organised and proactive Secretary to work at our Tabuk Campus. The ideal candidate will have excellent interpersonal skills and the ability to manage a variety of stakeholders effectively.

Key Responsibilities:

• Provide administrative support and manage reception duties
• Maintain confidentiality and adhere to school policies
• Coordinate with various departments and represent the school professionally

Key Requirements:

• Strong track record in a similar role within a large organisation
• Proactive attitude with the ability to manage multiple tasks
• Excellent communication skills and high emotional intelligence
• Commitment to the school’s Mission and Vision
• Hold KSA residency status

What We Offer:

• Engaged students driven to achieve
• A supportive school community focused on collaboration
• Professional growth and development opportunities
• A diverse range of programs enriching student lives

Application Details:
Closing date for applications: Sunday, 29th June 2025. All applicants must undergo thorough background checks before employment.

An Exciting Opportunity for Secretary IV, IT
Join National Industrialization Company (TASNEE) as a Secretary IV in Jubail, reporting directly to the Chief Information Officer. This role offers a chance to provide high-level administrative support within the EBS function, ensuring smooth operations at the management level based on trust, integrity, and accountability.

Job Purpose:
To manage documentation, handle appointments and meetings, prepare statistical reports, and control confidential information, contributing to the efficiency of the management team.

Qualifications:

• Relevant Diploma or Bachelor’s Degree
• 2 years of related experience
• Proficient in relevant software applications (spreadsheets, word processing, database management)
• Knowledge of administrative procedures and business principles

Key Responsibilities:

• Prepare correspondence, reports, and materials for presentations.
• Maintain expense reports and manage travel arrangements.
• Coordinate meetings, prepare agendas, and take minutes.
• Perform general clerical duties including photocopying, mailing, and filing.
• Communicate effectively, both verbally and in writing, to address inquiries.
• Maintain office systems and ensure adequate supplies and resources.

Essential Skills:

• Proficient language skills in spelling and grammar
• Fast and accurate typing
• Strong attention to detail and confidentiality
• Time management and organizational skills
• Excellent interpersonal skills

Join Our Team as a Secretary!

We are a leading human resources staffing agency, Sofomation, dedicated to providing top-notch staffing solutions. We are currently seeking a proficient Secretary to join our esteemed team.

Key Responsibilities:

• Manage office communications and correspondence.
• Support administrative tasks and daily operations.
• Coordinate appointments and meetings.
• Maintain organized filing systems.
• Assist in various office management tasks as needed.

Qualifications:

• Diploma or Bachelor's Degree.
• Minimum 5 years of experience in a similar role, preferably within the oil and gas sector.

Application Process:
If you are interested in the position, please share your CV to the specified email.