Full-time Secretary Jobs in Saudi Arabia

• Manage schedules, appointments, and meetings for managers and staff.
• Handle phone calls, emails, and correspondence in a professional manner.
• Prepare and organize documents, reports, and presentations.
• Maintain office files and records with accuracy and confidentiality.
• Assist in coordinating office activities and events.
• Perform general administrative support as required.

• Proven experience as a secretary, administrative assistant, or similar role.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication in English & Arabic.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Ability to work independently and as part of a team.
• High level of professionalism and attention to detail.

• Competitive salary package.
• Friendly and supportive work environment.
• Opportunities for professional growth and development.

• Oversee office secretarial activities
• Ensure compliance with company standards
• Manage filing systems and office administration

• High School Diploma or Equivalent
• 8 years of experience in secretarial activities and office management

• Provide daily administrative and operational support for the office.
• Manage calendars, meetings, site visits, and travel arrangements.
• Draft and review correspondence, reports, and official documents in both Arabic and English.
• Organize and archive contracts, invoices, and project files.
• Coordinate with vendors, suppliers, and external partners.
• Assist HR with job postings, interview scheduling, and employee records.
• Support in preparing company profiles, proposals, and project submissions.
• Maintain digital filing systems and ensure smooth office operations.

• Excellent clerical skills and administrative assistance experience.
• Previous experience as an Administrative Secretary, preferably in design or architecture firms.
• Strong organizational and multitasking abilities.
• Proficient communication skills in both English and Arabic.
• Ability to manage time efficiently and provide excellent customer service.

We are seeking a highly organized and professional Secretary to provide comprehensive administrative support to our executive team. The ideal candidate will be responsible for managing calendars, coordinating meetings, handling correspondence, preparing reports, maintaining filing systems, and ensuring smooth office operations. Key responsibilities include screening phone calls, arranging travel arrangements, managing office supplies, taking accurate minutes during meetings, and acting as a first point of contact for internal and external stakeholders.

• Manage the executive director's agenda and organize appointments and meetings.
• Prepare and draft official correspondence, reports, and presentations.
• Handle phone calls and emails professionally.
• Maintain and organize files and documents for easy access.
• Follow up and implement decisions and recommendations issued by top management.
• Coordinate between various departments and external parties to support workflow.
• Welcome special guests of the executive director.

• Strong organizational and time management skills.
• Proficient in Microsoft Office and office technologies.
• Ability to prepare and draft correspondence professionally.
• Excellent communication skills in Arabic and English.
• Confidentiality, professionalism, and accuracy in task completion.

Job Title: Legal Secretary

Responsibilities:
•Receiving clients and organizing their appointment schedules with the lawyer.
•Preparing, drafting, and correcting legal documents (memos, contracts, cases) and storing them electronically and on paper.
•Submitting documents to the courts within the specified deadlines.
•Managing schedules for appointments, sessions, and meetings and notifying the lawyer regularly.
•Storing and archiving legal files and organizing them (both paper and electronically).
•Responding to phone calls and email messages and forwarding them to the concerned party.
•Preparing the necessary legal documents for sessions and meetings.
•Assisting in preparing pleadings and sessions and taking notes.
•Coordinating with potential clients and scheduling their appointments.
•Gathering legal documents and data related to cases.
•Preparing reports and legal papers upon request.
•Contributing to desk legal research.
•Ensuring efficient workflow and maintaining confidentiality of information.
•Reviewing documents to ensure their accuracy and compliance with legal procedures.

Qualifications and Required Skills:
•Previous work experience in law firms or legal departments.
•Relevant academic qualification (Management / Law).
•A typing speed of no less than 50 words per minute.
•Proficiency in oral and written communication skills.
•High organization and excellent time management and multitasking skills.
•Good knowledge of legal terminology and administrative procedures.
•Proficiency in using Microsoft Office programs and office management systems.
•Politeness, good appearance, and the ability to deal with clients professionally.
•High attention to detail and ability to work within a team.
•Maintaining confidentiality, integrity, and professional conduct.
•Proficiency in English (conversation and writing)

.. Ability to handle work pressures in the legal field
Willingness to travel and accompany lawyers

Benefits:
•Professional work environment.
•Training and development opportunities.
•Competitive salaries and incentives.

• Drafting, reviewing, and advising on various commercial contracts.
• Support the finance director with legal matters.
• Providing advice on disputes, litigation, and compliance.
• Enhancing legal risk awareness through training and internal consultation.
• Creating and maintaining an annual compliance reporting schedule.
• Conducting legal and fact research and preparing advisory memos.
• Representing the company in legal proceedings.
• Reviewing supplier contracts and company policies.
• Monitoring compliance and ensuring no escalation of claims and disputes.
• Resolving disputes between employers and employees through arbitration.
• Drafting templates for contracts and policies of legal significance.
• Organizing and presenting all documents related to contracts.
• Dealing with the core negotiations of contracts.

We are looking for a reliable and organized Executive Assistant to support daily office operations. The job will be partially remote and requires the ability to work 3 or more days a week at multiple locations including Al-Ghadir, King Fahd, Al-Narjis, and Al-Olaya. Duties include administrative work, scheduling appointments, preparing documents, assisting with communications, and other daily administrative tasks. Proficiency in English is required, as well as the ability to use Microsoft Office programs (PowerPoint, Excel, Word), and the ability to commute to different locations and attend external meetings.

Requirements:

• Residency in Riyadh with the ability to commute daily.

• Full proficiency in Arabic in reading, writing, and speaking.

• Strong proficiency in English in reading, writing, and speaking.

• Good computer skills, especially in PowerPoint, Excel, and Word.

• Organized personality, initiative, and attention to detail.

• Flexibility to work from different offices on different days.

Responsibilities:

• Managing schedules for executive management.

• Assisting in preparing for meetings.

• Replying to emails and document requests.

• Preparing presentations, meeting notes, and documents.

• Any daily tasks related to office operations.

Qualifications:

• Bachelor's degree or equivalent work experience.

• Proficiency in using Microsoft Office Suite.

• Experience in managing multiple priorities, administrative coordination, and logistics.

• High organizational skills, attention to detail, and the ability to work on multiple tasks with precise follow-up.

• Strong written and verbal communication skills in both Arabic and English.

✦ Job Title: Executive Secretary

🔹 Responsibilities:

Managing the executive director's agenda and coordinating schedules and meetings.

Receiving phone calls and emails and responding professionally.

Preparing correspondence, reports, and presentations.

Organizing and storing files, records, and documents in an easily accessible manner.

Writing minutes of meetings and following up on the implementation of decisions.

Welcoming visitors and clients and organizing their interviews.

Following up on important contracts and administrative documents and renewing them on time.

Making travel arrangements (flights, hotels, and transportation).

Providing administrative support to other departments as needed.

Maintaining the confidentiality of company information and documents.

🔹 Qualifications and Requirements:

Diploma or Bachelor's degree in management, secretarial studies, or a related field.

At least two years of practical experience in secretarial or office work.

Proficiency in using computers and Microsoft Office programs (Word, Excel, PowerPoint, Outlook).

Ability to prepare and draft official correspondence in Arabic (English is preferable as well).

High organizational and time management skills.

Pleasant personality, neat appearance, and the ability to communicate effectively with different levels.

Flexibility and the ability to work under pressure.

🔹 Benefits:

A competitive salary specified after the interview.

A professional work environment.

Opportunities for career development.