Full-time Secretary Jobs in Saudi Arabia

• Education: High School Diploma or Equivalent.
• Experience: A minimum of 8 years in secretarial activities, filing systems, office administration, and management.

• Manage and direct incoming phone calls, emails, and other correspondence.
• Maintain accurate filing systems and organize company documents and records.
• Welcome and assist visitors in a professional and courteous manner.
• Schedule and coordinate appointments, meetings, and other events.
• Prepare reports, memos, letters, and other documents as required.
• Provide general administrative and clerical support to the team.
• Assist with travel arrangements and logistics as needed.

• Arabic speaker with strong proficiency in English (spoken and written).
• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
• At least 2 years of experience in a secretarial or administrative support role.
• Proficiency in Microsoft Office and other standard office software.
• Strong organizational, communication, and time-management skills.
• Ability to handle sensitive information with discretion and professionalism.

Tasks and Responsibilities:

• Managing and coordinating schedules and meetings.

• Receiving phone calls and directing them to the relevant departments.

• Preparing and writing official correspondence, reports, and presentations.

• Organizing and archiving files and documents in an organized and confidential manner.

• Welcoming visitors and providing hospitality and organizing their appointments.

• Organizing and booking travel and transfers when needed.

• Ensuring that office supplies are available and organizing the necessary requests.

• Preparing meeting minutes and distributing them to the concerned parties.

• Performing any other tasks assigned by the direct manager.

Required Qualifications:

• Diploma degree in management, secretarial, or any related field.

• Previous experience of not less than [12] years in the field of secretarial or administrative support.

• Proficiency in using Microsoft Office programs (Word, Excel, Outlook, PowerPoint).

• Strong communication skills.

• Ability to organize time and adhere to deadlines.

• High interpersonal skills and confidentiality in work.

• English language skills in speaking and writing.

• Coordinating and scheduling meetings and appointments.
• Organizing official and confidential documents.
• Preparing reports and correspondence.
• Following up with various departments and implementing administrative directives.

• Experience of at least two years in a similar position.
• Proficiency in using Microsoft Office programs.
• High ability in organization and communication.
• Politeness and confidentiality in work.

• Professional work environment.
• Attractive salaries and benefits.

• Writing documents and managing phone calls and visitors.
• Taking notes, typing, and reviewing reports and meeting minutes.
• Receiving calls from employees and clients and directing them.
• Managing incoming and outgoing mail and coordinating the schedule of meetings.
• Creating filing and record-keeping systems.

• Bachelor's degree in English, Business Administration, or Executive Secretarial studies.
• At least one year of experience.
• Ability to use document management software and email.
• Advanced skills in both Arabic and English. Knowledge of French and Urdu is considered an additional advantage.

• Full-time position
• Competitive salaries starting from 4000 Saudi Riyals.
• Opportunities for professional development in a dynamic work environment.

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
• Screen incoming calls, emails, and requests; prioritize and handle them professionally.
• Organize and attend meetings, take minutes, and ensure follow-up on action items.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate communication between the CEO and other departments or external partners.
• Assist in the preparation of board meetings, reports, and executive-level events.
• Maintain files and records in an organized and accessible manner.
• Track deadlines to ensure the CEO is informed and well-prepared at all times.
• Handle other administrative duties and special projects as assigned by the CEO.

• Minimum of 25 years of experience in a similar role, preferably in executive-level support.
• Excellent verbal and written communication skills in English and Arabic.
• Strong organizational, time management, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and integrity.
• Ability to work under pressure.

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
• Screen incoming calls, emails, and requests; prioritize and handle them professionally.
• Organize and attend meetings, take minutes, and ensure follow-up on action items.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate communication between the CEO and other departments or external partners.
• Assist in the preparation of board meetings, reports, and executive-level events.
• Maintain files and records in an organized and accessible manner.
• Track deadlines to ensure the CEO is informed and well-prepared at all times.
• Handle other administrative duties and special projects as assigned by the CEO.

• Minimum of 25 years of experience in a similar role, preferably in executive-level support.
• Excellent verbal and written communication skills in English and Arabic.
• Strong organizational, time management, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and integrity.
• Ability to work under pressure.

• Taking notes in shorthand (speed writing) and copying correspondence and reports.
• Receiving phone calls, screening and directing them, and receiving messages.
• Handling incoming and outgoing mail.
• Examining meeting requests and coordinating participants' schedules.
• Creating systems for file and record maintenance.

• Bachelor's degree in any of the following majors: English, Business Administration, Human Resources, Executive Secretarial.

• Contact officer services, document management software, scheduling visits.