Full-time Secretary Jobs in Saudi Arabia

• Manage office tasks efficiently and with precision.
• Produce meeting minutes and documents in both Arabic and English.
• Utilize Excel and other software to maintain organized documentation.

• Saudi nationality required.
• A minimum of 3 years' experience in a secretarial role.
• Proficiency in English (both written and spoken) is essential.

• Graduate of any Business Related 4 year course
• Has at least 2 years of experience
• Excellent written and oral communication skills
• Team player
• Ability to handle pressure efficiently

• Clerical tasks such as placing calls and filing
• Office management and business communication
• Customer service and accounts management
• Getting client job specifications and requesting quotes from presses and suppliers
• Preparing quotations for clients and acquiring approval
• Project management including preparing and updating time tables
• Coordinating with production personnel and clients
• Initiating quality control and managing logistics
• Following up with clients

• Graduate of any Business Related 4 year course
• Has at least 2 years of experience
• Excellent written and oral communication skills
• Team player
• Ability to handle pressure efficiently

• Clerical tasks such as placing calls and filing
• Office management and business communication
• Customer service and accounts management
• Getting client job specifications and requesting quotes from presses and suppliers
• Preparing quotations for clients and acquiring approval
• Project management including preparing and updating time tables
• Coordinating with production personnel and clients
• Initiating quality control and managing logistics
• Following up with clients

• Manage day-to-day administrative tasks efficiently.
• Coordinate all general administrative activities in the office.
• Ensure proper organization of all files and documents.
• Facilitate smooth onboarding for new employees, arranging accommodation and transportation as needed.
• Expedite the visa process promptly.
• Monitor the induction process for new employees.
• Perform other related duties as assigned.

• A relevant degree qualification.
• Minimum of 5 years experience in administration, particularly in handling administrative functions.
• Experience with booking and managing accommodation and transport.
• Proficient in maintaining staff records and managing accounts payable, bills, and receivables.
• Fluency in both English and Arabic.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• 46 years of experience in the same field.

• Oversee secretarial activities and maintain filing systems.
• Ensure accurate office administration and management.
• Adhere to industry regulations and company standards.

• High School Diploma or Equivalent.
• Minimum of 8 years of experience in secretarial activities, filing systems, and office management.

• Manage schedules, appointments, and travel arrangements.
• Prepare and draft official letters, memos, and reports professionally.
• Maintain confidentiality of sensitive information.
• Organize meetings, prepare agendas, and take detailed minutes.
• Handle correspondence and incoming communication efficiently.
• Follow up on tasks and ensure deadlines are met.
• File and retrieve documents and reference materials.
• Coordinate with internal departments and external clients.

• Saudi nationality (mandatory).
• Proven experience as an Executive Secretary or in a similar administrative role.
• Prior experience in the construction or contracting sector is preferred.
• Excellent knowledge of office management systems and procedures.
• Strong written and verbal communication skills in Arabic and English.
• Proficiency in Microsoft Office Suite.
• Ability to write and format formal letters professionally.
• Strong organizational and time-management skills.

• Administrative Coordination and Organization: Ensure compliance with company policies, coordinate Board schedules and meetings, manage official correspondence, and maintain important documents.
• Reporting and Meeting Documentation: Prepare minutes of meetings, submit reports, and manage an electronic archive of documents.
• Board and Member Support: Execute the Chairman’s directives, facilitate communication among Board members, and follow up on Board resolutions.
• Legal and Governance Support: Support compliance with corporate governance laws and report any violations to the Chairman.
• Shareholders’ Rights and General Assembly Organization: Prepare attendance lists, address inquiries, and document meeting results.
• Disclosure and Transparency: Safeguard corporate documents, maintain confidentiality, and update the disclosure register.
• General Administrative Tasks: Provide clerical support for all Board activities and perform additional duties as required.

• Bachelor’s degree in Business Administration, Law, Public Administration, or related field.
• Minimum of 3 years of administrative or executive experience, preferably in governance or Board operations.
• Proficiency in Arabic and English.
• Strong organizational, communication, and report-writing skills.
• Professional handling of sensitive information.

• Attention to detail and accuracy.
• Strong organizational and coordination skills.
• Ability to work under pressure.
• Commitment to confidentiality and high ethical standards.
• Quick responsiveness and strong problem-solving abilities.

• Managing and organizing the executive management's agenda.
• Coordinating meetings and official appointments.
• Preparing official correspondence and periodic reports.
• Receiving calls and organizing emails.
• Following up on and organizing documents and files professionally.
• Coordination between departments and upper management.
• Organizing travel, bookings, and external assignments.

• Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or any related field.
• At least two years of experience in the same or a similar field.
• Professional appearance and behavior.
• Ability to start work immediately (additional advantage).

• Fluency in Arabic and English, both spoken and written.
• High skills in using computers and Microsoft Office programs (Word - Excel - PowerPoint - Outlook).
• Strong organizational skills and attention to detail.
• Strong communication skills and tact in dealing with others.
• Ability to manage time and work under pressure.
• Commitment to complete confidentiality and privacy at work.

Executive Secretary

Job Summary

The executive secretary plays a pivotal role in supporting senior management and ensuring the smooth operation of daily processes. They are responsible for coordinating appointments, preparing reports, following up on internal and external communications, and supervising complex administrative tasks. They act as an effective link between management, employees, and clients, while maintaining a high level of confidentiality, accuracy, and professionalism.

Duties and Responsibilities

• Manage and organize schedules and agendas for senior management and important meetings.

• Prepare and organize official correspondence, reports, and presentations.

• Coordinate between different departments to ensure the implementation of decisions and continuous follow-up on projects.

• Receive and follow up on telephone calls and emails in a professional manner.

• Arrange and attend meetings, document meeting minutes, and distribute them to the relevant parties.

• Organize and maintain files and records (both paper and electronic) in an orderly and confidential manner.

• Perform translation tasks (if any), especially in an international technical environment.

• Contribute to planning company events and workshops.

• Follow up on travel requests and bookings for senior management when needed.

Academic Qualifications

• Bachelor's degree in Business Administration or Human Resources or any relevant field.

• Preferably holding training certifications in Office Management or Time Management or Business Correspondence.

Required Skills

• High skills in written and oral communication in both Arabic and English.

• Proficiency in using Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Strong organizational skills and ability to manage priorities under work pressure.

• Good understanding of the nature of tech companies and ability to deal with a fast-changing work environment.

• Skills in preparing reports and professional presentations.

• High confidentiality in handling sensitive information.

• Quickly learn and adapt to modern technical tools and systems.

Work Experience

• Experience of no less than tech companies or multinational companies.

• Proven experience dealing with executives and senior management.

• Experience in coordinating high-level meetings and events.

• Background in project management or medium management is an additional advantage.

Personal Traits

• Accuracy and attention to detail.

• A pleasant personality and a remarkable professional presence.

• High ability to solve problems and make decisions.

• Flexibility and willingness to work outside of normal hours when necessary.

• Ability to work as part of a team while maintaining independence in completing tasks.

• Coordinating and scheduling meetings and appointments.
• Organizing official and confidential documents.
• Preparing reports and correspondence.
• Following up with various departments and implementing administrative directives.

• Experience of at least two years in a similar position.
• Proficiency in using Microsoft Office programs.
• High ability in organization and communication.
• Politeness and confidentiality in work.

• Professional work environment.
• Attractive salaries and benefits.