Full-time Secretary Jobs in Saudi Arabia

• Manage and organize schedules, appointments, and meetings for the team.
• Prepare and maintain accurate records, reports, and documentation.
• Handle correspondence, including emails and phone calls, efficiently and professionally.
• Assist in the preparation of presentations and other office materials.
• Coordinate office activities and events to promote a positive work environment.
• Maintain office supplies and inventory, ensuring availability as needed.
• Perform various administrative tasks as assigned by management.

• Proven experience as a secretary or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma; additional qualifications as a personal assistant or secretary are a plus.

• Manage and organize schedules, appointments, and meetings for the team.
• Prepare and maintain accurate records, reports, and documentation.
• Handle correspondence, including emails and phone calls, efficiently and professionally.
• Assist in the preparation of presentations and other office materials.
• Coordinate office activities and events to promote a positive work environment.
• Maintain office supplies and inventory, ensuring availability as needed.
• Perform various administrative tasks as assigned by management.

• Proven experience as a secretary or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma; additional qualifications as a personal assistant or secretary are a plus.

• Previous experience in the contracting sector
• 2 to 6 years of secretarial experience
• Immediate start
• Proficiency in Clerical Skills, including document management and scheduling
• Strong Communication skills to effectively interact with internal and external stakeholders
• Experience in Company Secretarial Work and providing Executive Administrative Assistance
• Customer Service expertise with a focus on professionalism and attentiveness
• Attention to detail, organizational skills, and the ability to prioritize tasks
• Proficiency in office software and tools is an advantage
• Relevant certifications or experience in administrative support or secretarial roles

Job Responsibilities:

Communicating with clients and responding to their inquiries professionally.

Providing clients with periodic reports on the progress of cases and transactions.

Coordinating appointments and meetings and following up on the office agenda.

Preparing and organizing a file for each case within the Smart Lawyer application and following up on its updates.

Uploading memorandums and documents to the approved legal systems and applications.

Archiving documents and organizing paper and electronic files.

Following up on legal secretary duties and everything related to the administrative workflow.

Continuous coordination with lawyers and consultants within the office.

Requirements:

Previous experience in secretarial work or in the legal field (preferred).

Excellent proficiency in using computers and Office applications.

Good knowledge of the Smart Lawyer application.

High ability to organize and manage time.

Excellent communication skills and the ability to deal with clients.

Availability for work and commitment to working hours.

• Manage the CEO’s calendar, schedule meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
• Screen incoming calls, emails, and requests; prioritize and handle them professionally.
• Organize and attend meetings, take minutes, and ensure follow-up on action items.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate communication between the CEO and other departments or external partners.
• Assist in the preparation of board meetings, reports, and executive-level events.
• Maintain files and records in an organized and accessible manner.
• Track deadlines and ensure the CEO is informed and well-prepared at all times.
• Handle other administrative duties and special projects as assigned by the CEO.

• Minimum 2-5 years of experience in a similar role, preferably in executive-level support.
• Excellent verbal and written communication skills in English, Arabic, and French.
• Strong organizational, time management, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and integrity.
• Ability to work under pressure.
• Willingness to undertake business travel to various locations, as necessary.

• Administrative & Executive Support:
  • Manage schedules, meetings, and agendas.
  • Handle confidential documents with discretion.
  • Maintain organized filing systems.
• Communication & Coordination:
  • Serve as first point of contact for client inquiries.
  • Coordinate between different teams and ensure timely follow-ups.
• Project Support:
  • Assist in preparing project documents, presentations, and proposals.
  • Track project timelines and deliverables.
• Office Management:
  • Manage office supplies and coordinate maintenance with vendors.
  • Ensure an aesthetically pleasing workspace.
• Document Control:
  • Create structured filing systems for design projects.
  • Track revisions of architectural drawings.

• 2–4 years in administration or secretarial work.
• Excellent communication skills in Arabic & English.
• Strong organizational skills and attention to detail.
• Proficient in MS Office and cloud-based systems.

• Manage correspondence including emails, calls, and messages.
• Schedule appointments, meetings, and maintain calendars for the management team.
• Prepare and organize documents, reports, and files efficiently.
• Take meeting minutes and distribute them accurately.
• Handle office supplies, equipment, and general office coordination.
• Assist management with various administrative tasks as needed.
• Maintain records and ensure confidentiality of sensitive information.
• Welcome visitors and provide basic customer support.

• Manage correspondence, schedule meetings, and follow up on daily administrative tasks.
• Prepare reports, organize documents, and maintain records.
• Coordinate with internal teams and clients.
• Support the marketing team in content preparation and scheduling posts.
• Manage social media accounts and follow up on advertising campaigns.
• Handle customer calls and inquiries professionally.

• Minimum of 1 year experience in secretarial work with experience in marketing or account management.
• Proficiency in Microsoft Office.
• Strong communication and time management skills.
• Ability to work under pressure and as part of a team.
• English language proficiency is an advantage.