Full-time Secretary Jobs in Saudi Arabia

• Manage and organize incoming and outgoing correspondence.
• Schedule and coordinate appointments, meetings, and prepare agendas and minutes.
• Handle phone calls, emails, and receive visitors professionally.
• Prepare periodic reports and maintain organized electronic and physical filing systems.
• Follow up on tasks and commitments for the direct manager.
• Arrange travel bookings when required.
• Provide administrative support to ensure smooth workflow within the department.
• Maintain confidentiality and comply with company policies and procedures.

• Diploma or Bachelor’s degree in Business Administration or a related field.
• 2–4 years of experience in secretarial or administrative roles.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong communication, organization, and time-management skills.
• Good command of English (business level).
• Ability to multitask and work under pressure.

• Attend meetings and record minutes accurately
• Prepare professional PowerPoint presentations and Word documents
• Organize and coordinate meetings and follow up on action items
• Follow up on post meeting action items and ensure timely completion
• Track tasks and deadlines using project management tools such as Asana and Wrike
• Coordinate with relevant teams to ensure timely execution of assigned tasks
• Prepare weekly progress reports summarizing completed and pending work
• Manage schedules and appointments
• Maintain organized filing systems and documentation
• Prepare agendas, meeting materials, and supporting documents
• Serve as a primary point of contact for internal and external stakeholders
• Prepare reports, summaries, and structured documents to support decision making
• Handle sensitive and confidential information with professionalism
• Provide administrative support as needed

• Excellent English communication skills, written and spoken
• Strong clerical and documentation skills
• Proficiency in Microsoft Office Word Excel PowerPoint Outlook
• Strong organizational and multitasking abilities
• Experience in scheduling and meeting coordination
• Ability to prepare reports and structured documents
• High attention to detail and strong follow up skills
• Ability to manage multiple priorities under pressure
• Experience using project management tools Asana and Wrike is a plus
• Previous experience in a similar administrative role is preferred
• Familiarity with multicultural and international environments is an advantage

• Manage and organize schedules, appointments, and meetings for the team.
• Prepare and maintain accurate records, reports, and documentation.
• Handle correspondence, including emails and phone calls, efficiently and professionally.
• Assist in the preparation of presentations and other office materials.
• Coordinate office activities and events to promote a positive work environment.
• Maintain office supplies and inventory, ensuring availability as needed.
• Perform various administrative tasks as assigned by management.

• Proven experience as a secretary or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma; additional qualifications as a personal assistant or secretary are a plus.

• Coordinating schedules, appointments, and meetings seamlessly.
• Ensuring clear communication and effective follow-up on multiple tasks and priorities.
• Utilizing strong time management skills and a process-oriented approach.

Location: Al-Yasmin District - Riyadh.
Company: Intilaq Creative Marketing.

About Intilaq Company:
A creative marketing company that serves project owners to help them achieve sales by providing innovative marketing services, and the most important asset the company has is the distinguished team that generously provides what the merchant needs to succeed.

About the job:
The company has a job vacancy titled "Executive Secretary" and after the job interview, the specific field and tasks will be determined based on his skills and experience.

Work details:
Working hours: Full-time - 5 days a week.
Location:
Main company headquarters - Al-Yasmin neighborhood, Riyadh.
Salary:
Excellent monthly salary + annual bonuses.
Work environment: Creative - supports professional development and growth.
Training: Internal - with continuous professional development.
Working hours: Flexible.

• Manage correspondence, schedule meetings, and follow up on daily administrative tasks.
• Prepare reports, organize documents, and maintain records.
• Coordinate with internal teams and clients.
• Support the marketing team in content preparation and scheduling posts.
• Manage social media accounts and follow up on advertising campaigns.
• Handle customer calls and inquiries professionally.

• Minimum of 1 year experience in secretarial work with experience in marketing or account management.
• Proficiency in Microsoft Office.
• Strong communication and time management skills.
• Ability to work under pressure and as part of a team.
• English language proficiency is an advantage.