وظائف السكرتارية في السعودية

About the job
We are seeking an Executive Assistant to provide high-quality administrative and operational support to C-Level Executives, enabling effective time management, smooth coordination of executive activities, and clear communication across the organization. The Executive Assistant plays a key role in supporting executive efficiency, ensuring daily operations run seamlessly, and maintaining confidentiality while interacting with internal and external stakeholders.

Key Responsibilities

• Calendar & Schedule Management: Coordinate and manage daily calendars, meetings, appointments, and travel arrangements for C-Level executives. Monitor schedules to ensure optimal time utilization and timely follow-ups.
• Communication & Coordination: Handle internal and external correspondence on behalf of the executive. Act as a key point of contact between executives, internal teams, and external stakeholders.
• Document & Report Preparation: Prepare, review, and distribute reports, presentations, memos, and official correspondence. Maintain accuracy and professional standards in all documentation.
• Records & Filing Management: Maintain organized electronic and physical filing systems for executive documentation. Ensure easy retrieval of confidential and business-critical information.
• Confidentiality & Professionalism: Handle sensitive information with discretion and always maintain strict confidentiality.
• Stakeholder Support: Coordinate with internal departments and external partners to support executive requirements. Assist in follow-ups and action tracking arising from executive meetings.
• Event & Meeting Support: Assist in organizing meetings, workshops, conferences, and executive events as required.
• Administrative Support: Manage calls, inquiries, and daily administrative tasks. Provide general executive support to ensure operational efficiency.

Experience and Qualifications:

• Diploma or certification in office administration or customer service
• Up to 5 years of experience supporting senior management or C-Level executives.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and collaboration tools.
• Arabic language proficiency preferred (KSA-based role).
• Ability to work effectively in a fast-paced, professional environment.

Join Carrier as a Sales Coordinator in Riyadh! We are seeking a dedicated individual to enhance our team's efficiency and contribute to the dynamic environment of our sales department.

About Carrier: Carrier is a global leader in intelligent climate and energy solutions, pioneering sustainable innovations in climate technologies. Our commitment to diversity and inclusion drives our success and innovation.

Role Responsibilities:

• Close coordination with Sales & Support functions for day-to-day sales and month closing activities
• Coordinate with the team for documentation requirements
• Preparation of Advance Tax Proforma & LC documents
• Manage the complete approval process for sales support activities
• Coordinate with the sales team on Sales & Demand forecast planning

Minimum Requirements:

• High level of proficiency with SAP/ERP System
• High proficiency in MS Excel and PowerPoint
• 4-5 years of relevant experience in the same or similar industry
• Excellent communication and interpersonal skills
• Team player with strong computer skills
• Proficiency in English & Arabic

This role is specifically for Saudi Nationals.

What We Offer:

• International working environment
• Competitive salary
• Professional development opportunities
• Employee Assistance Programme

Your Journey with Us: If selected, you will engage in an initial call followed by an interview with the Manager. We expect our employees to thrive in a culture of respect, integrity, and inclusivity.

Apply Now! We are committed to providing an equal opportunity for all candidates, focusing on qualifications and experience.