Secretary Jobs in Dammam

About the Role
Join Napco National as a Data Entry Operator and be a part of a leading Saudi company that specializes in manufacturing and marketing packaging solutions. This position offers a great opportunity to contribute to the national industrial sector and support sustainable practices.

Key Responsibilities:

• Receive documents from CSD officers and sort them according to seriality (canceled pick slips, gate pass, invoices, and credit notes).
• Attach all RTV’s with the corresponding credit notes and provide copies on a weekly basis for sales and accounting teams.
• Update the receipt invoice in the JDE system using Invoice control application.
• Store all paperwork in designated places to secure important documents.
• Handle all requests to access files and maintain logs of borrowed papers.
• Follow policies and confidentiality guidelines to safeguard data and information.

Join BASF as a Personal Assistant to the Managing Director!

At BASF, we are committed to creating chemistry for a sustainable future. As a key player in the world's leading chemical company, this role will offer you the chance to provide executive and administrative support to the Managing Director while managing communication and coordination for ongoing projects.

What You Can Expect:

• Executive & Administrative Support: Manage the MD’s schedule, organize meetings, prepare agendas, and document meeting minutes.
• Office Coordination & Business Reporting: Support regional office activities and prepare internal reports.
• Communication & Stakeholder Management: Coordinate communications with headquarters, regional offices, and key partners.
• Meetings, Events & Executive Logistics: Organize management meetings and coordinate travel arrangements.
• Governance, Compliance & Risk Coordination: Assist in compliance activities and document management.
• Cross-Functional & Operational Coordination: Liaise with internal departments to follow up on MD priorities.

What You Offer:

• Bachelor in Administration or Commercial training.
• Excellent writing and presentation skills in English (Arabic is beneficial).
• Proficiency in Microsoft Office applications.
• Experience in a similar role is a must.

Join us and be a part of a diverse team that values inclusion and equal opportunities! Explore your potential and advance your career at BASF.

Join Carrier as a Sales Coordinator!
In this vital role, you will help facilitate the sales process and support the team in reaching business goals. Carrier, a global leader in intelligent climate and energy solutions, is looking for a passionate individual to contribute to our mission of creating healthier environments. Your responsibilities will include close coordination with sales and support functions for daily activities, managing documentation, and assisting in the approval process for sales support activities.

Key Responsibilities:

• Coordinate with Sales & Support functions for day-to-day sales and month closing activities.
• Assist in the preparation of Advance Tax Proforma & LC documents.
• Manage the complete approval process for sales support activities.
• Collaborate with the sales team on Sales & Demand forecast planning.

Minimum Requirements:

• 4-5 years of relevant experience in a similar industry.
• Proficiency in SAP/ERP Systems, MS Excel, and PowerPoint.
• Excellent communication and interpersonal skills.
• Fluency in English & Arabic.

This position is designed exclusively for Saudi Nationals, ensuring that our workforce reflects the diverse communities we serve. Join us and be a part of a company that values innovation, respect, and inclusion in the workplace.

Join AkzoNobel as an Internal Sales Coordinator!
At AkzoNobel, we have been supplying innovative paints and coatings since 1792, enhancing lives and environments around the globe. We are on a mission to create a brighter future through sustainable solutions. As an Internal Sales Coordinator, you will play a crucial role in our KSA market, fostering relationships and supporting our sales team in delivering top-notch service.

Job Purpose:
The Internal Sales Coordinator will support sales growth by facilitating frontline customer engagement and managing sales administration.

Main Responsibilities:

• Sales Support: Conduct initial customer outreach, prepare and send quotations, and follow up on orders and inquiries.
• Customer Interaction: Serve as the first point of contact for customer inquiries about products, pricing, and documentation.
• Administrative Tasks: Assist with price list updates, maintain accurate records, and support tender submissions.
• Market Awareness: Gather customer feedback and keep the sales team informed about market trends.
• Collaboration: Work with Sales Managers and internal teams to meet sales KPIs.

Job Requirements:

• Diploma or Bachelor’s degree in Business, Marketing, Engineering, or a related field.
• 0–2 years of experience in sales or customer support preferred.
• Excellent communication skills in Arabic and English.
• Familiarity with CRM systems (SAP/Salesforce) is a plus.
• Strong organizational skills and a problem-solving mindset.

Join us in this exciting journey and paint the future together!

Join Meem Co. for Hotel Management and Operation as an Executive Secretary!
As a key player in our organization, you will provide direct administrative and organizational support to our senior management, ensuring the efficient and professional conduct of daily office operations while maintaining confidentiality of information.

Main Tasks and Responsibilities:

• Correspondence Management:
  • Manage letters and emails, ensuring a timely response or forwarding to the appropriate authorities.
  • Draft official letters, management reports, and internal memos.
• Meeting Coordination:
  • Organize agendas, schedule meetings, and prepare minutes.
  • Ensure all required documents and presentations are available prior to meetings.
• Time and Appointment Management:
  • Organize the Executive Director's agenda and maintain a schedule of appointments.
  • Follow up on commitments and remind management as necessary.
• File Organization:
  • Establish an effective archiving system for both paper and electronic files.
  • Ensure confidentiality and easy retrieval of documents.
• Visitor and Call Service:
  • Welcome visitors and provide appropriate support.
  • Answer and direct phone calls professionally.
• General Administrative Support:
  • Prepare PowerPoint presentations, spreadsheets, and periodic reports.
  • Facilitate communication between senior management and employees.

Job Requirements:

• Educational Qualifications: Diploma or Bachelor's degree in Business Administration or equivalent.
• Experience: At least one year of experience as an Executive Secretary or equivalent.
• Skills:
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office Suite.
  • Ability to manage time effectively and prioritize tasks.
  • Maintain confidentiality of sensitive information.
  • Tactful and professional demeanor in all interactions.

Join KBR as an HR Coordinator!

At KBR Sustainable Technology Solutions (STS), we provide exceptional solutions for the energy sector. We are seeking an HR Services Coordinator who will play a vital role in our HR team. As a key contributor, you will support the operational functions of our company while ensuring a smooth interface between various departments.

Key Responsibilities:

• Arrange travel, transportation, and accommodation for staff, contractors, and visitors.
• Manage service requests with vendors, including transportation and housing providers.
• Track and follow up on deliveries, shipments, and service contracts.
• Monitor inventory and supplies for HR and office needs.
• Coordinate with procurement for requisitions, purchase orders, and payments related to services.
• Ensure compliance with safe work practices and provide support in safety audits.
• Participate in company events, training sessions, and workshops.

Qualifications:

• Minimum 5 years’ experience in Oil & Gas maintenance for high school graduates, or minimum 3 years’ experience with a diploma.
• Excellent organizational and proactive communication skills.
• Proven leadership capability in large organizations.
• Ability to maintain confidentiality and handle information responsibly.
• Experience working in a multicultural environment.

Join us at KBR where you can belong, connect, and grow your career!

Who Are We❓
We Are Foodics! a leading restaurant management ecosystem and payment tech provider. Founded in 2014 with headquarter in Riyadh and offices across 5 countries, including UAE, Egypt, Jordan and Kuwait. We are currently serving customers and partners in over 35 different countries worldwide. Our innovative products have successfully processed over 6 billion (yes, billion with a B) orders so far! making Foodics one of the most rapidly evolving SaaS companies to ever emerge from the MENA region. Also Foodics has achieved three rounds of funding, with the latest raising $170 million in the largest SaaS funding round in MENA, boosting its innovation capabilities to better serve business owners.

What Will You Do❓
- Respond to and qualify real-time telephone and web inquiries coming from Foodics website and other communication channels regarding our company's products and services.
- Do cold calls to generate new sales opportunities and endorse to the sales team, once converted.
- Follow-up leads via phone and email to schedule meetings between prospects and Foodics sales team and insert leads into the CRM.
- Handle inquiries and overcome objections regarding Foodics with an end goal of scheduling a sales demo.
- Manage prospects with the ability to articulate value proposition, navigate objections, and foster relationships.
- Communicate in a manner that establishes Foodics as an authoritative source and gives the prospect a feel for the brand.
- Establish rapport on the phone and back it up with confident credibility.
- Work closely with the entire sales operations team to accelerate the sales cycle and to extend our reach into target accounts.
- Support marketing efforts by assisting in online, direct mail and other marketing campaigns.

What Are We Looking For❓
- Bachelor's degree holder in Communications, English or any business course.
- Minimum of 1-2 years of customer service and/or sales experience preferred, but talented individuals with a passion for SaaS sales will be considered.
- Confident in handling calls and making cold calls.
- Excellent customer service skills - will never take a 'NO' personality.
- Previous experience in a hospitality environment is a plus.
- Experience using Salesforce or any CRM systems is an advantage.
- Must be fluent in speaking in Arabic and English. Fluency in other languages is an advantage.
- Should be well organized and have exceptional attention to details.
- A desire for continuous learning, improvement, and overall career growth.
- Self-starter with the ability to work independently across functional groups and on multiple initiatives simultaneously.
- Must be flexible to work in a fast-paced and evolving environment.

What We Offer You❗
We believe you will love working at Foodics!
- We offer highly competitive compensation packages, including bonuses and the potential for shares.
- We prioritize personal development and offer regular training and an annual learning stipend to tackle new challenges and grow your career in a hyper-growth environment.
- Join a talented team of over 30 nationalities working in 14 countries, and gain valuable experience in an exciting industry.
- We offer autonomy, mentoring, and challenging goals that create incredible opportunities for both you and the company.

Job opportunity for the position of Executive Secretary
At the company #Consultation_LawFirm - Dammam

Job Responsibilities:

• Manage and organize the schedule of the CEO, including appointments, meetings, and important court sessions.
• Receive phone calls and emails, sort them, direct them, and follow up on responses.
• Prepare meeting minutes, record decisions and recommendations, and follow up on their implementation with the team.
• Follow up on invoices, payment orders, and closing cases in coordination with the finance department.
• Organize travel arrangements, reservations, and external meetings as needed.
• Strictly adhere to confidentiality of information, files, and cases.
• Coordinate case schedules and follow up on important dates (sessions, memos, regulatory tasks) and remind the lawyer and the relevant advisor in advance.
• Organize legal files electronically and update them daily in the company's electronic system.
• Coordinate with clients regarding appointments, requirements, and necessary documents.
• Coordinate and follow up with the procurement department regarding administrative requests, logistics services, and any operational needs specific to the office.
• Coordinate with the human resources department regarding administrative employee matters, attendance and departure, vacations, follow-up on hiring procedures, and contract termination.
• Perform any other administrative tasks assigned by partners or management.

Qualifications:

• Bachelor's degree or suitable diploma (Management, Secretarial, Law, or equivalent).
• High skill in using computers (Microsoft Office).
• Commitment to professional confidentiality and accuracy in work.
• Previous experience in a law firm or legal environment (preferably essential).
• Ability to work under pressure and good organization and time management.
• Proficiency in English both spoken and written.

Join the SSAB Team as an Inside Sales Coordinator!

Are you passionate about delivering exceptional customer experiences while driving real sales impact? Join our team supporting the Saudi region, where you’ll be the first line of contact for customers, helping grow SSAB’s footprint by combining proactive support, strong relationships, and service excellence. This role is based on-site in Dammam, Saudi Arabia.

About The Position
As an Inside Sales Coordinator, you will provide direct day-to-day support to the customer and internal teams. Your responsibilities will include:

• Administration of office works.
• Supporting the regional sales manager by providing necessary information and communication between customers and site.
• Planning, replenishment, and controlling of the stocks, handling documentation between mill, customs agencies, and customers.
• Following up on order status and updating customers.
• Arranging logistics operations from site to customers.
• Month-end reporting including achievement reports and cost analysis.

About You
The ideal candidate should have:

• 3-5 years of experience in sales (inside or outside).
• Exceptional verbal and written communication skills in English; Arabic is a plus.
• Outstanding organizational and computer skills (MS Office – Word, Excel, and Outlook).
• The ability to work under pressure and meet deadlines while providing exemplary customer service.
• Strong attention to detail, analytical skills, and the ability to work independently and as part of a team.

Our Offer
At SSAB, we strive for a diverse and inclusive environment, valuing teamwork and continuous improvement. We provide a supportive workplace contributing to work-life balance, and offer a wide range of benefits including profit sharing.

To Apply
1. Apply
2. Pre-recorded Video Interview
3. Assessments
4. Interview
5. Reference Check
6. Sign

Background check may be part of the recruitment process.