Full-time Jobs in Jeddah

Consultant for Medical Center

Key Responsibilities:
- Provide strategic guidance on management practices to improve operational efficiency.
-Design and implement effective marketing strategies to increase patient engagement and awareness of our services.
- Offer financial analysis, budgeting guidance, and overall financial management support.
- Collaborate with various departments to identify areas for improvement and implement best practices.


Qualifications:
- Bachelor’s degree in Business, Healthcare Administration, Accounting, or a related field.
- Minimum of 5 years of experience in a consulting role within the healthcare sector.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills, with the ability to work collaboratively with the center teams.

We are hiring a Data Entry Operator!

We’re looking for a detail-oriented professional with excellent computer skills. The ideal candidate must be fluent in both written and spoken Arabic and English.

Key Responsibilities:

• Accurately enter, update, and manage data
• Maintain records and handle confidential information
• Support various administrative tasks

Previous experience in data entry or administrative roles is preferred. This position requires reliability, strong organizational skills, and a commitment to delivering quality work.

• Accurately transcribe data from various sources, including forms, documents, and spreadsheets.
• Ensure the integrity and consistency of data.
• Verify entered information for accuracy.

• High school diploma or bachelor’s degree (or equivalent).
• Flexibility and teamwork spirit.
• Experience in Oracle is preferred.
• Background in data entry or sales is an advantage.
• Fast learning capability and dedication to work.

• Assist with general office tasks, including filing and email correspondence.
• Manage schedules, coordinate meetings, and maintain accurate records.
• Handle information requests and direct them to appropriate departments.
• Track and manage important documents such as contracts and reports.
• Prepare agendas, take notes during meetings, and follow up on action items.
• Arrange travel logistics for staff, including flight and hotel bookings.
• Organize team activities and events.
• Manage office supplies to ensure smooth operations.
• Support team leaders with various administrative tasks.

• Bachelor’s degree in business administration or a related field (preferred).
• 12 years of experience in administrative roles.
• Strong organizational skills and ability to multitask effectively.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills in English.

• Executive Support & Office Management: Manage daily operations of the COO's office, including scheduling and document preparation.
• Coordinate internal meetings, take minutes, and follow up on action items.
• Maintain confidentiality of sensitive information.
• Act as a liaison between departments and external stakeholders.

• Administrative & Reporting Duties: Prepare executive reports and meeting materials.
• Support documentation, data entry, and file management systems.
• Track deadlines and office workflows.

• Design & Project Coordination: Provide basic graphic design support for internal communications.
• Coordinate with vendors on office upgrades.
• Maintain the quality of executive workspaces.

• Other Duties: Assist with event planning and manage inventory of office supplies.
• Perform additional duties as assigned by the COO.

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 3+ years of experience in an executive administrative or office management role.
• Proficiency in Microsoft Office and basic graphic design tools.
• Strong communication skills in English and Arabic preferred.
• Excellent organizational and time management abilities.

• Experience in an academic or medical environment.
• Familiarity with interior design principles.
• Knowledge of document/report formatting for executive use.

• Professionalism and discretion.
• Attention to detail and problem-solving ability.
• Adaptability and initiative.
• High degree of cultural sensitivity.

• Manage and maintain schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organise and maintain filing systems, both electronic and physical.
• Answer and direct phone calls, take messages, and handle inquiries.
• Manage office supplies and equipment, ensuring adequate stock levels.
• Coordinate meetings and events, including booking venues and catering.
• Provide general administrative support to various departments as needed.
• Handle confidential information with discretion and professionalism.

• Proven experience as an administrative assistant or in a similar role.
• Strong organisational and time management skills with the ability to prioritise tasks effectively.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Adaptability and flexibility to handle changing priorities and deadlines.

• Handle client communication and follow-up for trip bookings and itinerary planning.
• Provide administrative support by preparing reports, presentations, and internal documents.
• Manage and update content on social media platforms to elevate brand visibility.
• Coordinate with operations for seamless travel scheduling and support.
• Maintain accurate records of reservations, client feedback, and reports.

• Saudi nationality (mandatory).
• Fluent in spoken and written English.
• Proficient in Microsoft Office Suite: Word, Excel, PowerPoint.
• Excellent organizational and multitasking skills.
• Experience in customer service or administrative support is preferred.
• Interest or experience in the travel and luxury service industry is an advantage.

• Administrative Support:
  Manage phone calls, emails, and correspondence; schedule meetings and appointments; and handle office supplies. Greet clients, manage the reception area, and handle client inquiries. Make travel arrangements, organize firm events, seminars, and webinars.
• Team Management:
  Provide support to lawyers, manage schedules, prepare legal documents, and assist with project management tools to track tasks.
• HR Support:
  Assist with onboarding, scheduling interviews, and maintain employee files.
• Accounts Billing:
  Support accounts payable and receivable, invoice processing, tracking payments, and financial record maintenance.
• Client Services:
  Maintain client contact lists, manage client correspondence, and organize documentation.
• IT Management:
  Support office equipment setup, data entry, and assist with IT training sessions.

• Manage and organize office operations, including scheduling, meetings, and office supplies
• Handle incoming and outgoing correspondence (emails, phone calls, etc.)
• Maintain and update office filing systems and databases
• Assist in preparing reports, presentations, and documents as needed
• Coordinate travel arrangements and meetings for staff
• Provide general administrative support to executives and team members
• Assist in event planning and coordination of company activities
• Handle confidential and sensitive information with discretion
• Collaborate with other team members to improve office efficiency

• Proven experience as an Administrative Assistant or in a similar role
• Strong organizational skills with the ability to prioritize tasks
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with office equipment (*, printers, copiers, etc.)
• Ability to work independently and in a team environment
• High school diploma or equivalent; a degree in Business Administration or a related field is a plus
• Attention to detail and problem-solving skills

• Manage the National Sales Managers calendar, schedule meetings, and coordinate appointments.
• Organize internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Screen phone calls, emails, and visitors; handle routine inquiries or redirect as appropriate.
• Draft, review, and manage professional correspondence, reports, and presentations.
• Coordinate communication between the National Sales Manager and internal departments, dealers, and partners.
• Maintain confidentiality and handle sensitive information with discretion.
• Arrange travel bookings, accommodations, transportation, and visa documentation for business trips.
• Prepare detailed travel itineraries and expense reports.
• Maintain organized records of sales reports, dealer communications, and internal documents.
• Ensure timely filing and retrieval of contracts, approvals, and confidential materials.
• Track submission deadlines and ensure timely completion of assigned administrative tasks.
• Assist in compiling sales performance reports and other documentation requested by the manager.
• Support the preparation of PowerPoint presentations and data summaries.
• Follow up with the sales team on pending tasks and deadlines as requested by the manager.

• Strong organizational and time management skills.
• High level of professionalism and confidentiality.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail and ability to manage multiple tasks simultaneously.
• Positive attitude and ability to work under pressure.

• Provide general administrative support to the real estate team, including handling correspondence, managing calendars, and coordinating meetings.
• Assist in the preparation and maintenance of real estate documents such as contracts, property listings, and closing paperwork.
• Manage the office communication systems, including answering calls and emails to facilitate efficient stakeholder interaction.
• Organize and maintain digital and physical files, ensuring confidentiality and easy access to important real estate documentation.
• Coordinate office supplies and services, liaising with vendors to maintain an efficient working environment.
• Prepare real estate reports and presentations as directed, utilizing office software and tools proficiently.
• Contribute to office organization and process improvements to enhance productivity and efficiency.

• Associate degree or higher in Business Administration, Real Estate, or a related field.
• Previous experience in an administrative role, preferably within the real estate industry.
• Exceptional organizational skills with strong attention to detail.
• Excellent communication abilities, both written and verbal.
• Proficiency in using office software, including Microsoft Office Suite, and real estate management software.
• Ability to manage multiple tasks and set priorities in a fast-paced environment.
• Advanced proficiency in English; additional languages are a plus.

• Enter and maintain data accuracy in the database.
• Provide administrative support and assistance.
• Ensure timely processing of information.

• Excellent communication and customer service skills.
• Strong typing and computer literacy skills.
• Experience in administrative assistance.
• High attention to detail and accuracy.
• Able to work efficiently in a fast-paced environment.
• Proficiency in Microsoft Office applications.
• Previous data entry experience is preferred.

• Providing administrative and clerical support to departments or individual staff.
• Handling information requests and coordinating office management activities.
• Maintaining hard copy and electronic filing systems.
• Alerting the manager about new meetings or cancellations.
• Scheduling meetings and arranging conference rooms.
• Preparing correspondence, agendas for meetings, and taking minutes.
• Coordinating travel arrangements, preparing itineraries, and maintaining travel vouchers.
• Planning events activities and relaying communication efficiently.

• Fluency in written and spoken English and Arabic.
• A Bachelor’s degree in Business.
• 23 years of relevant experience.