Estore specialist Jobs in Saudi Arabia

– Executive Secretary / Office Manager

Job Objective

To manage the executive office efficiently by organizing time, scheduling meetings, filtering issues before they reach upper management, along with managing correspondence, writing meeting minutes, direct review, and organizing travel and administrative tasks, to ensure smooth and professional business operations.

Main Responsibilities

1. Managing the office and executive tasks
• Full supervision of office work and organizing daily workflow.
• Managing the schedule for meetings and appointments for the General Manager.
• Coordinating travel and logistical arrangements (flight bookings, hotels, transportation).
• Preparing documents, presentations, and reports before any external or internal commitments.

2. Time management and scheduling
• Preparing and organizing the daily, weekly, and monthly schedule for the manager.
• Avoiding time conflicts and ensuring time allocation for priority tasks.
• Providing advance alerts for important tasks and appointments.

3. Arranging meetings and overseeing them
• Coordinating internal and external meetings.
• Preparing the agenda in collaboration with management.
• Preparing rooms or virtual platforms and necessary materials.
• Filtering topics and issues before the meeting and providing a summary to the manager.
• Managing guests and official visitors professionally.

4. Writing meeting minutes and follow-up
• Accurately and organizedly taking minutes during meetings.
• Extracting decisions and main tasks (Action Points).
• Following up on execution with relevant departments and submitting periodic reports to the manager.
• Presenting minutes for review and final approval.

5. Correspondence and communication
• Drafting and formulating official letters, internal and external correspondence.
• Answering phone calls and emails on behalf of management.
• Coordinating with clients, partners, and internal departments effectively.

6. Filtering issues and requests
• Receiving requests from departments and employees.
• Prioritizing them (Urgent / Important / Can be postponed).
• Solving simple issues directly and only escalating the summary to the manager.
• Protecting the manager's time from secondary details.

7. Follow-up and direct review with the manager
• Reviewing minutes and reports periodically with the manager.
• Providing concise and clear summaries of events and decisions.
• Ensuring complete clarity of vision before making any strategic decisions.

8. Advanced administrative tasks
• Maintaining confidentiality of information and documents related to upper management.
• Managing files and archiving (both paper and electronic) effectively.
• Developing new work mechanisms to improve administrative performance.

Qualifications and Requirements
• Bachelor's degree in Business Administration, Office Management, or a related field.
• At least 5 years of experience in an executive secretary position or office management.
• Fluency in both Arabic and English (speaking and writing).
• Strong experience in writing meeting minutes and drafting reports.
• High skill in time management and prioritizing tasks.
• Proficiency in MS Office and Google Workspace.
• Professional personality capable of representing upper management.
• Ability to solve problems and make quick decisions.
Personal Qualities Required
• High organization and attention to detail.
• Politeness, social intelligence, and strong presence.
• Flexibility to work under pressure.
• Initiative and providing practical solutions.
• Complete commitment to confidentiality and professionalism.

We are a Saudi brand specialized in luxury socks and accessories. We launched from Riyadh in 2024. We focus on high quality and modern design to provide elegant products that suit fine taste, and we are about to start our operations by the end of 2025.

We are looking for a part-time remote freelancer to join our team, taking on customer service tasks and communicating with customers in a friendly and professional manner.

Tasks and Responsibilities:

•Responding to customer inquiries via WhatsApp, Instagram, and others in a personal and friendly manner.

•Tracking new orders on the Salla/Zid/Amazon/Noon platforms with limited permissions.

•Ensuring shipment of orders and coordinating with the shipping company or warehouse when necessary.

•Following up on incomplete orders and communicating with customers with reminder messages such as: "You forgot your cart."

•Offering simple incentive offers when needed to encourage order completion.

•Communicating with customers after the sale until the order is delivered or returned if necessary.

Requirements:

•Previous experience in customer service or communication via social media.

•Strong communication skills and a polite, friendly manner.

•Commitment to accurately tracking orders and coordinating with relevant parties.

•The ability to work remotely with flexibility and professionalism.

•Commitment to working 3-4 hours per day intermittently, with presence 3 days a week for task follow-up or as needed by agreement.

📌 Nature of the contract: Freelance for a period of 3 months, renewable.

The objective of the job

Producing creative content that reflects the brand identity and enhances communication with the audience across various platforms (social media, website, advertising campaigns).

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Tasks and Responsibilities
•Creating engaging content ideas that align with the marketing strategy and visual identity of the brand.
•Writing marketing texts (Captions, Scripts, Blog posts).
•Creating visual content (photos, short videos, Reels, TikTok) in collaboration with the design and editing team.
•Managing and scheduling content across social media platforms.
•Analyzing content performance and suggesting improvements to increase engagement and sales.
•Keeping up with the latest content and social media trends and employing them smartly.
•Ensuring consistency of marketing messages with the company's goals.

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Required Skills and Qualifications
•Previous experience in content production or managing social media accounts.
•Proficiency in creative writing in both languages (preferably Arabic + English).
•Good knowledge of design and editing tools (Canva, Photoshop, Premiere or similar).
•Ability to work under pressure and meet deadlines.
•Strong research skills and ability to generate unconventional ideas.
•Creative spirit and a high marketing sense.