Executive Secretary Jobs Saudis only in Saudi Arabia

More than 38 Executive Secretary Jobs Saudis only in Saudi Arabia. Explore detailed job descriptions, salaries, and locations. Apply and get hired today!


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Sales Coordinator

Sales Coordinator

📣 Job Ad

Abdullah Hashim Co. Ltd

Full-time
Join our team as a Sales Coordinator at Abdullah Hashim Company Limited!
We are seeking motivated and detail-oriented candidates who are eager to grow and gain hands-on experience in the sales field.

Responsibilities:
  • Assist the sales team in daily activities and customer follow-ups.
  • Coordinate test drives, vehicle deliveries, and customer appointments.
  • Maintain sales records and assist in reporting sales performance.
  • Welcome and assist visitors and customers in a professional manner.
  • Answer incoming calls, redirect queries, and take messages accurately.
  • Manage the showroom reception area to maintain a clean and organized environment.
  • Provide general information to customers regarding products, services, and showroom procedures.
  • Prepare and maintain documents, forms, and internal correspondence.
  • Assist with data entry, filing, and updating of customer and vehicle records.
  • Coordinate with other departments such as finance, marketing, and service for smooth workflow.
  • Support inventory checks and stock updates in collaboration with showroom and logistics teams.
  • Assist in organizing showroom events, promotions, and campaigns.
  • Ensure prompt and professional responses to customer queries.
  • Support complaint resolution and escalate issues when necessary.

Requirements:
  • Diploma or Bachelor's degree in Business, Marketing, or a related field preferred.
  • Good communication and interpersonal skills.
  • Proficiency in Microsoft Office.
  • Strong organizational and coordination abilities.
  • English proficiency is preferred.
  • Eligible for Tamheer Program.

Why Abdullah Hashim Co. Ltd?
We are proud to be the sole distributor of Honda products in Saudi Arabia and have served the market for over fifty years, providing high-quality products and excellent customer service. Join us and take part in our success story!

breifcase0-1 years

locationMakkah

7 days ago
Administrative Assistant

Administrative Assistant

Qutoof Al-Madina Date Factory

SR 4,000 - 5,000 / Month dotFull-time
Job Objective Providing administrative and organizational support for daily factory operations, contributing to the organization of correspondence, files, reports, and coordination between departments to ensure the workflow is efficient and regular. Main Tasks and Responsibilities - Organizing and maintaining administrative and paper and electronic records and files. - Preparing and printing letters, reports, and administrative forms. - Monitoring attendance, departure, and vacations in coordination with human resources. - Receiving calls and responding to inquiries and forwarding them to the relevant authorities. - Coordinating appointments and meetings and preparing meeting minutes when necessary. - Following up on purchase requests and office needs for the factory. - Data entry and updating approved records and systems. - Coordinating between different departments in the factory to ensure smooth operation. - Following up on email and official correspondence. - Assisting in preparing employee files, contracts, and circulars. - Preparing periodic reports related to administrative and operational activities. - Complying with factory policies, procedures, safety, and quality systems. - Executing any other tasks assigned by management within the scope of work. Required Qualifications - Diploma or Bachelor's degree in management or a related field. - Previous experience in administrative work or factories is preferred. - Proficiency in using Microsoft Office programs, especially Excel and Word. - High organizational skills and time management. - Ability to communicate and work within a team. - Ability to handle work pressure and accuracy in task execution. Authorities - Access to files and records related to administrative work. - Direct coordination with different departments to serve the interests of the work. - Requesting office supplies according to approved procedures. Key Performance Indicators (KPIs) - Accuracy and speed in completing administrative tasks. - Adherence to deadlines and required reports. - Quality of organizing files and data. - Level of cooperation and coordination between departments. - Adherence to factory policies and procedures. Working Hours and Days According to the factory's adopted work policy and operating schedule.

breifcase2-5 years

locationIndustrial City, Medina

30 days ago
Administrative Assistant

Administrative Assistant

📣 Job Ad

DHI

Part-time
About DHI
DHI is a global and independent company dedicated to working on challenges within the fields of water and environment and sustainability. Within these fields, we provide a wide range of advisory, digital advisory, research and water governance services as well as providing leading edge MIKE technologies and products to the market. At DHI, we are constantly looking for passionate and talented people who are eager to join our team.

About The Role
We are establishing a new office at KAUST and are looking for a motivated and organized Saudi Administrative Assistant to support our daily operations. This is a part-time position (2 days per week), ideal for someone who is reliable, detail-oriented, and enjoys a varied administrative role in an international environment. You will join a small, growing team of three in our new KAUST office.

Responsibilities And Challenges
  • Provide general administrative and office support to ensure smooth daily operations.
  • Assist with document preparation, filing, and correspondence.
  • Coordinate meeting schedules, visitor logistics, and office supplies.
  • Liaise with KAUST administrative departments and external vendors as needed.
  • Support onboarding and logistics for visiting staff or project partners.
  • Perform other administrative duties as required by the office manager or team.

Qualifications And Personal Skills
  • Saudi national (required).
  • Based at or near KAUST (Thuwal) or willing to commute.
  • Strong organizational and communication skills in English and Arabic.
  • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
  • Prior administrative or office coordination experience preferred.
  • Professional, reliable, and able to work independently with minimal supervision.

We offer
  • Flexible part-time schedule (2 days per week).
  • Collaborative and professional working environment.
  • Competitive compensation aligned with experience and qualifications.
  • Opportunity to be part of an exciting new initiative at KAUST.

breifcase2-5 years

locationMadinah

13 days ago
Secretary

Secretary

A company specialized in the real estate field

SR 4,000 - 5,000 / Month dotFull-time

Executive Assistant Required

A private entity is looking for a professional Executive Assistant to work in a professional and fast-growing environment, who is capable of managing sensitive executive tasks, organizing work, and efficiently following up on projects and decisions.

Main Tasks:

  • Managing and organizing appointments, meetings, and professional commitments.
  • Preparing meeting minutes and following up on the implementation of decisions and recommendations.
  • Preparing concise and accurate executive reports for management.
  • Managing official correspondence in Arabic and English.
  • Organizing and archiving contracts, documents, and technical and administrative papers.
  • Following up on ongoing projects and preparing periodic reports on work progress.
  • Coordinating with departments, external parties, partners, and suppliers.
  • Following up on contractual obligations and critical deadlines for projects and contracts.

Required Qualifications:

  • Practical experience in managing executive offices, project management, or executive support for senior management.
  • High skills in organization, follow-up, and priority management.
  • Fluency in English, both spoken and written.
  • Proficiency in Microsoft Office programs, especially Excel, Word, and PowerPoint.
  • Excellent ability to prepare reports and presentations.
  • Complete confidentiality in handling information.
  • A strong professional personality capable of continuous follow-up and task completion.

Preferred Experience:

  • Experience in large real estate projects
  • Experience in technology and digital transformation projects.
  • Good understanding of data center projects.
  • Familiarity with network systems and technical infrastructure.
  • Knowledge of security monitoring systems (CCTV) and low current systems.
  • Ability to read and understand contracts, appendices, and scope of work.
  • Experience in following up with suppliers, contractors, and consultants.
  • Familiarity with project management basics and preparing follow-up schedules.
  • Experience in large multi-party real estate projects and following up on development, implementation, and coordination among relevant parties.
  • Proficiency in using artificial intelligence tools to enhance productivity and analyze information.

Application Requirements:

Please send:

  1. Updated CV.
  2. Expected salary.
  3. Current city.

A one-page executive report template about a technical, engineering, or operational project that includes:

  1. An executive summary. The main risks or challenges. Recommendations. Required actions.
  2. A brief explanation not exceeding half a page about the most significant project the applicant participated in and their actual role in it.

Candidates who meet the requirements will be contacted


breifcase0-1 years

locationAl Woroud, Riyadh

15 days ago
Administrative Assistant (Saudi National)

Administrative Assistant (Saudi National)

📣 Job AdNew

Elegancia Arabia

Full-time

About the Role

Elegancia Arabia, a prestigious Saudi company based in Riyadh, is seeking an organized and proactive Administrative Assistant to join their team. This full-time position aims to ensure the smooth running of daily administrative operations and support the company's objectives.

Key Tasks and Responsibilities

  • Manage meetings, including scheduling, preparation, and tracking follow-up actions to ensure timely completion.
  • Effectively coordinate with clients, understanding and supporting their requirements to foster strong professional relationships.
  • Handle all incoming and outgoing professional emails and correspondence with accuracy and professionalism.
  • Facilitate seamless communication between different departments, ensuring efficient workflow and information flow.

Qualifications and Requirements

  • Must be a Saudi national.
  • 2-3 years of experience in an Administrative Assistant role or similar.
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in both English and Arabic is mandatory.
  • Skill in writing professional emails and general correspondence.
  • Ability to work efficiently and effectively in a fast-paced environment.
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Core Skills

  • Organizational skills.
  • Time management skills.
  • Effective communication abilities.
  • Strong interpersonal skills.
  • Professional email writing.
  • Correspondence skills.
  • Ability to work efficiently in a fast-paced environment.
  • Proficiency in Microsoft Office applications.

Job Details

This is a full-time position requiring 2-5 years of experience. The work location is Riyadh, Saudi Arabia, specifically in the Hittin district.

breifcase2-5 years

locationRiyadh

about 9 hours ago
Secretary

Secretary

New

Dream House Trading Company

Full-time

Tasks and Responsibilities:

  • Organizing and managing appointments and meetings.
  • Receiving phone calls and transferring them to the relevant departments.
  • Preparing correspondence, letters, and administrative reports.
  • Organizing and maintaining files and documents electronically and in paper format.
  • Monitoring email and responding to inquiries.
  • Coordinating between different departments and following up on daily tasks.
  • Preparing meeting minutes and following up on the implementation of recommendations.
  • Proficient use of email professionally.
  • Ability to coordinate meetings via Teams or Zoom.
  • Skill in preparing presentations and reports.
  • Full-time commitment to work and adherence to working hours

Qualifications and Requirements:

  • Diploma or Bachelor's degree in Business Administration or related field.
  • Previous experience in secretarial or administrative work (preferably one year or more).
  • Proficiency in Microsoft Office programs (Word, Excel, Outlook, PowerPoint).
  • High organizational and time management skills.
  • Tact and good customer and visitor relations.
  • Ability to work under pressure and take responsibility.
  • Proficiency in Arabic speaking and writing, with English language considered an additional advantage.
  • Excellent communication skills and ability to work within a team.

Benefits:

  • Competitive salary determined based on experience and competence.
  • Professional work environment.
  • Opportunities for career development and professional growth.

Work Location: Riyadh

breifcase2-5 years

locationAl Murabba, Riyadh

about 8 hours ago
Administrative Assistant

Administrative Assistant

Bunyan Grand Company

SR 4,000 - 5,500 / Month dotFull-time
Human Resources Coordinator (Tamheer Program)

Human Resources Coordinator (Tamheer Program)

📣 Job AdNew

FedEx

Full-time

About the Role

FedEx is seeking an enthusiastic and organized Human Resources Coordinator to join their team in Riyadh as part of the Tamheer program. This full-time, 6-month program aims to provide valuable experience within a leading global logistics company. The incumbent will play a vital role in supporting the HR department and contributing to various HR functions and initiatives.

FedEx is committed to fostering a diverse, equitable, and inclusive work environment, and this opportunity offers an excellent chance for individuals looking to gain hands-on HR experience in a dynamic and supportive setting.

Key Tasks and Responsibilities

  • Provide comprehensive support to the talent acquisition team, including posting job openings, screening candidate resumes, and efficiently scheduling interviews.
  • Assist in coordinating and executing new employee onboarding processes, ensuring a smooth transition into the company.
  • Actively participate in various HR projects and initiatives as needed, contributing to the department's objectives.
  • Assist in planning and implementing employee engagement initiatives, company events, and internal activities to foster a positive work environment.

Qualifications and Requirements

  • Must be a Saudi national.
  • Possess strong communication skills, enabling effective interaction with various stakeholders.
  • Proficiency in both Arabic and English languages, spoken and written.
  • Demonstrate proficiency in using the Microsoft Office suite, including Word, Excel, and PowerPoint.
  • Must be eligible for the Tamheer program; it is advisable to check eligibility via the Human Resources Development Fund (HRDF) portal.

Required Skills

  • Job posting
  • Resume screening
  • Interview scheduling
  • Onboarding coordination
  • HR project support
  • Employee engagement initiatives
  • Event planning
  • Strong communication skills
  • Microsoft Office proficiency

Program and Work Details

The work location is Riyadh, Saudi Arabia. This is a full-time, 6-month program designed to provide 0-1 year of practical experience in Human Resources.

FedEx is committed to being an equal opportunity employer and supports affirmative action, with a commitment to providing fair treatment and growth opportunities for all.

breifcase0-1 years

locationRiyadh

about 8 hours ago
Sales Coordinator

Sales Coordinator

📣 Job Ad

Abdullah Hashim Co. Ltd

Full-time
Join the team at Abdullah Hashim Company Limited as a Sales Coordinator!
We are actively seeking motivated and detail-oriented candidates who are eager to grow and gain hands-on experience in the sales field. This is a fantastic opportunity to kickstart your career through the Tamheer Program.

Key Responsibilities:
  • Assist the sales team in daily activities and customer follow-ups.
  • Coordinate test drives, vehicle deliveries, and customer appointments.
  • Maintain sales records and assist in reporting sales performance.
  • Welcome and assist visitors and customers in a professional manner.
  • Answer incoming calls, redirect queries, and take messages accurately.
  • Manage the showroom reception area to maintain a clean and organized environment.
  • Provide general information to customers regarding products, services, and showroom procedures.
  • Prepare and maintain documents, forms, and internal correspondence.
  • Assist with data entry, filing, and updating customer and vehicle records.
  • Coordinate with other departments such as finance, marketing, and service for smooth workflow.
  • Support inventory checks and stock updates in collaboration with showroom and logistics teams.
  • Assist in organizing showroom events, promotions, and campaigns.
  • Ensure prompt and professional responses to customer queries.
  • Support complaint resolution and escalate issues when necessary.
  • Provide an excellent customer experience aligned with company standards and brand reputation.

Requirements:
  • Diploma or Bachelor's degree in Business, Marketing, or a related field preferred.
  • Good communication and interpersonal skills.
  • Proficiency in Microsoft Office.
  • Strong organizational and coordination abilities.
  • English proficiency is preferred.
  • Eligible for the Tamheer Program.

breifcase0-1 years

locationSayhat

7 days ago
Assistant Front Office Manager - Fairmont The Red Sea (Saudi National)

Assistant Front Office Manager - Fairmont The Red Sea (Saudi National)

📣 Job AdNew

Fairmont Hotels & Resorts

Full-time

About the Role

Fairmont Hotels & Resorts is seeking a Saudi National to join its pre-opening team as an Assistant Front Office Manager for the upcoming Fairmont The Red Sea. This resort is located in Umluj, Tabuk, Saudi Arabia, and will report directly to the Front Office Manager. The role is integral to establishing new standards in ultra-luxury hospitality within The Red Sea Project, a groundbreaking development featuring 361 rooms, eleven dining concepts, a world-class spa, and an 18-hole championship golf course across 200km of coastline and over 90 islands.

The Assistant Front Office Manager will ensure the seamless operation of the front office, uphold high standards of guest service, and contribute to the resort's success during its pre-opening phase and beyond. This position requires a proactive and accountable individual with a strong understanding of ultra-luxury guest expectations and brand alignment.

Key Responsibilities

  • Report to the Front Office Manager, contributing to the department's strategic direction.
  • Respond professionally and courteously to arriving, departing, and in-house guests, providing accurate and timely information and services.
  • Address guest inquiries regarding hotel information and resolve guest concerns efficiently.
  • Supervise the daily operations of Front Office personnel, fostering a safe environment and promoting quality services to achieve maximum guest satisfaction and financial success.
  • Oversee all day-to-day operations of the Front Desk and Bell/Valet staff, ensuring adherence to all established front office and hotel policies.
  • Act as a primary resource for supervisors, agents, and valet staff regarding all Front Office procedures.
  • Facilitate guest arrivals and departures during peak times to ensure a smooth transition into and out of the property.
  • Courteously answer inquiries and accept reservations referred from agents, both in person and by telephone.
  • Maintain comprehensive knowledge of all in-house and area functions to provide timely and knowledgeable responses to guest questions and concerns.
  • Review all guest issues with staff, ensuring appropriate departments are contacted for resolution, approving recovery efforts, and providing follow-up with guests, ensuring logs are completed.
  • Oversee all Concierge duties performed by staff, including transportation services, package amenities, and arrangements.
  • Possess complete knowledge of the hotel's emergency procedures and ensure staff are trained accordingly.
  • Implement new procedures and policies as directed by management.
  • Review any problems or concerns from the previous day's night audit and daily work, addressing issues with the entire staff or individual front desk associates as appropriate.
  • Monitor room inventory to achieve optimal balance and motivate associates to achieve sell-out targets, training staff in these strategies.
  • Conduct one-on-one meetings with front desk associates at least quarterly to provide feedback and support.
  • Administer necessary progressive disciplines according to hotel policy.

Qualifications and Requirements

  • Must be a Saudi National.
  • Previous experience in a similar leadership role within the hospitality industry.
  • Experience in the pre-opening phases of a hotel is a mandatory requirement.
  • Experience in project coordination, scheduling, and document control during pre-opening stages.

Required Skills

  • Proficiency in Opera property management system.
  • Strong interpersonal and communication skills.
  • Excellent problem-solving abilities.
  • Demonstrated leadership capabilities and the ability to lead by example.
  • A deep understanding of ultra-luxury guest expectations and brand alignment.
  • Skills in project coordination, scheduling, and document control.

Additional Information

The ideal candidate will be highly organized, results-oriented, and possess the flexibility to work effectively under pressure. A service-focused personality is essential for this role. A Degree or Diploma in Hospitality Management is considered an asset. A proactive, anticipatory approach with a strong sense of ownership and accountability is highly valued. Impeccable grooming and personal presentation aligned with luxury standards are expected. This is a full-time position based in Umluj, Tabuk, Saudi Arabia.

breifcase5-10 years

locationTabuk

about 10 hours ago