Full-time Executive Secretary Jobs in Saudi Arabia

About the Role

Emcotech Arabia is seeking an experienced Technical Office Manager (MEP) to join its team in Jeddah, Makkah, Saudi Arabia. This role is central to leading the technical function across projects, ensuring high standards of quality, compliance, and timely delivery from design through to handover. The Technical Office Manager will oversee the MEP technical office and guide a team of engineers and draftsmen.

The successful candidate will coordinate critical aspects such as shop drawings and material submittals, ensuring all technical deliverables meet project specifications, industry standards, and client requirements. This is a full-time opportunity within a growing organization.

Key Responsibilities

• Lead and manage the MEP technical office team, including engineers, coordinators, and draftsmen, fostering a collaborative and efficient work environment.
• Oversee the preparation, review, and approval of all MEP shop drawings, as-built drawings, and combined services drawings.
• Manage the submission, tracking, and approval process for material submittals, technical submittals, and compliance statements.
• Review project specifications, Bills of Quantities (BOQs), and contract documents to ensure adherence to technical requirements.
• Coordinate MEP services with civil, structural, and architectural disciplines to identify and resolve clashes and interface issues.
• Prepare and manage Requests for Information (RFIs), Non-Conformance Reports (NCRs), and technical correspondence with consultants and clients.
• Ensure alignment of design documentation with site execution realities and identify opportunities for value engineering.
• Provide technical input and quantity verification support to planning, procurement, and Quantity Surveying (QS) teams.
• Ensure adherence to Inspection and Test Plans (ITPs), project quality standards, and applicable codes and regulations.
• Report on progress, technical challenges, and resolutions to senior management and client representatives.

Qualifications and Experience

• Bachelor's degree in Mechanical, Electrical, or a relevant Engineering discipline.
• A minimum of 10 years of progressive experience in MEP contracting.
• At least 3 years of experience specifically in a Technical Office Management role.
• Proficiency in AutoCAD, Revit (BIM), and Navisworks.
• Solid understanding of MEP systems, design coordination principles, and construction sequencing.
• Strong command of project specifications, relevant codes, and industry standards.
• PMP or a recognized technical/management certification is considered an advantage.

Required Skills

• Proficiency in AutoCAD, Revit (BIM), and Navisworks.
• Demonstrated leadership capabilities.
• Strong coordination and collaboration skills.
• Excellent stakeholder communication abilities.

Work Context

This is a full-time position based in Jeddah, Makkah, Saudi Arabia. The role involves leading a technical team and requires a minimum of 10 years of overall experience, with at least 3 years in a Technical Office Management capacity within MEP contracting.

About the Role

Nesma Infrastructure & Technology is seeking a committed and organized Administrative Officer to join their team in Jeddah, Makkah Al Mukarramah, Saudi Arabia. This full-time position plays a vital role in ensuring the smooth running of administrative operations, particularly concerning HR compliance and employee record management.

Key Tasks and Responsibilities

• Manage and maintain major government platforms including Qawae, Muqeem, Jawazat, and Mudad to ensure HR compliance.
• Oversee employee records, keeping them accurate and up-to-date.
• Monitor working conditions to ensure adherence to regulations and achievement of organizational goals.
• Prepare and attest essential employee letters, such as experience letters, salary certificates, and warning letters.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Human Resources, or a related field.
• 3 to 6 years of experience in a relevant administrative or HR support role.

Required Skills

• Proficiency in managing government HR platforms such as Qawae, Muqeem, Jawazat, and Mudad.
• Strong capabilities in employee record management and compliance monitoring.
• Experience in preparing and attesting employee letters.
• Excellent organizational and time management skills.
• Effective verbal and written communication abilities.
• Proficiency in using the Microsoft Office suite.
• Good analytical skills and problem-solving abilities.

Job Details

This is a full-time position requiring 3 to 6 years of experience in an administrative or HR support role. The work location is Jeddah, Makkah Al Mukarramah, Saudi Arabia.

Join TÜV SÜD as a Receptionist & Admin Coordinator!
At TÜV SÜD Group, we are passionate about technology and dedicated to being a part of progress. As the Receptionist & Admin Coordinator, you will provide essential front-office and administrative support, ensuring efficient branch operations and a professional customer experience.

Key Responsibilities:

• Front Office & Visitor Management: Greet and welcome visitors; manage visitor access as per security procedures; answer and forward calls effectively.
• Administration & Facilities Coordination: Manage office supplies, coordinate maintenance activities, and support administrative functions like documentation and filing.
• Employee & Corporate Support: Assist with employee onboarding and offboarding, and support employee engagement activities.
• Operational Support: Handle reporting, logistics coordination, and vendor communications.

Skills & Competencies:

• Strong communication and customer service skills.
• Professional appearance and organizational abilities.
• Proficiency in Microsoft Office.

What We Offer:
Paid vacation time and competitive compensation.

We welcome applications from individuals of all backgrounds, experiences, and perspectives, believing that diversity enhances our work environment.

Join Nestlé as an HR Coordinator!
As the world's largest Food and Beverage Company, Nestlé offers an enriching career path driven by the purpose of enhancing the quality of life and contributing to a healthier future. In this position, you will play a critical role in supporting the General Manager (GM) and ensuring smooth administrative operations.

A Day in the Life:
- Manage assets, supplies, files and documents for the GM's office.
- Organize bookings and reservations for internal and external business visits, training, and meetings.
- Attend meetings as directed by the GM, assisting with minutes if required.
- Handle annual gifting for VIP stakeholders, coordinating sending and receiving of correspondence.
- Type official documents and letters in English as needed.
- Consolidate commercial reports and follow up with stakeholders.
- Liaison with official institutions and manage PR gifts and cards for VIP customers and bodies.
- Coordinate travel arrangements and manage T&E policy.

What Will Make You Successful:
- A university degree and 2-3 years of experience in administrative or support services.
Come and make an impact at Nestlé while growing both professionally and personally!

Join our team as a Sales Coordinator!
As a Sales Coordinator at Jotun, you will play an essential role in providing administrative and sales support to our sales and marketing team. Your contributions will be vital in ensuring that customers' needs are met and that our department achieves its Key Performance Indicators (KPIs).

Key Responsibilities:

• Assist with the daily activities of Project & Retail sales, including handling paperwork, proposals, quotations, tenders, and bids.
• Support the sales staff with follow-ups on Days Sales Outstanding (DSO) collections.
• Coordinate communication between the Sales Manager, sales personnel, and other internal stakeholders.
• Manage customer inquiries and assist with price variations in collaboration with Customer Service.

What We Are Looking For:

• A Diploma or Bachelor’s degree.
• 1 - 2 years of relevant experience in a Sales Support function.
• Fluency in Arabic and English, both verbal and written.

Personal Qualities:

• Proactive and responsible in achieving results.
• Ability to build a useful network of contacts and relationships.
• Strong communication skills, presenting effectively and clearly.
• Team player, sharing knowledge and supporting others to meet objectives.

What We Offer:

• Competitive compensation and benefits.
• Continuous learning opportunities and training through Jotun Academy.
• Career development across various disciplines and markets.
• A supportive and inclusive company culture.

About the Role

Raffles Hotels & Resorts is seeking a Front Office Supervisor for the Raffles Hotel Jeddah, located in Jeddah, Makkah, Saudi Arabia. This full-time position is integral to ensuring exceptional guest experiences and upholding the high standards of customer service associated with the Raffles brand. The role contributes to the seamless operation of the front desk and the overall luxury experience expected by guests in Jeddah.

The Raffles Hotel Jeddah aims to deliver expert service and world-class luxury. As a Front Office Supervisor, you will be part of a team dedicated to providing trademark elegance and special touches, complementing the charm of the Jeddah region. Your leadership and commitment to guest satisfaction will be key in maintaining the brand's high standards.

Key Responsibilities

• Oversee and coordinate all front office operations, including reception, concierge, and guest services.
• Supervise, train, and mentor front office staff to ensure high-quality service standards.
• Manage guest check-ins, check-outs, and inquiries efficiently and professionally.
• Handle guest complaints and resolve issues promptly and effectively.
• Ensure accurate and timely completion of all front office administrative tasks.
• Collaborate with other departments to provide seamless guest experiences.
• Monitor and maintain front office inventory and supplies.
• Implement and uphold hotel policies and procedures.
• Assist in creating work schedules and managing staff performance.
• Stay updated on local events and attractions to provide guests with relevant information.

Qualifications and Requirements

• Saudi nationality is required for this position.
• Proven experience in hotel front office operations, with at least 2-5 years in a supervisory role.
• A Bachelor's degree in Hospitality Management or a related field is preferred.
• Flexibility to work various shifts, including weekends and holidays.

Required Skills

• Exceptional customer service skills with a professional and friendly demeanor.
• Strong leadership and team management abilities.
• Exceptional communication skills in both Arabic and English.
• Proficiency in hotel management software and computer systems.
• Keen attention to detail and excellent problem-solving skills.
• Ability to multi-task and work efficiently in a fast-paced environment.
• Knowledge of Saudi hospitality standards and cultural norms.

Work Environment and Additional Information

This is a full-time position based in Jeddah, Makkah, Saudi Arabia. As a Raffles employee, you will embody and convey the brand and company mindset through a dedicated service culture. Relevant hospitality certifications are considered a plus.

About the Role

Amadeus is seeking an experienced IT PMO Manager to join our team in Jeddah, Makkah, Saudi Arabia. This role is responsible for establishing, overseeing, and refining project governance to ensure consistency, transparency, and efficiency across all value streams and initiatives. The IT PMO Manager will drive strategic planning, comprehensive reporting, robust risk management, and operational excellence, empowering leadership with the insights needed to make informed decisions and secure delivery commitments. This position offers opportunities for learning and professional growth within a global organization.

Key Responsibilities

• Define and implement robust governance frameworks for effective project tracking and reporting.
• Structure planning cycles, define key milestones, and ensure rigorous follow-up on project execution.
• Ensure process consistency across all value streams and serve as a central point of reference for PMO best practices.
• Consolidate and meticulously track progress, risks, and dependencies across multiple initiatives.
• Provide clear, structured, and actionable reporting to stakeholders, ensuring alignment with business objectives.
• Maintain high data quality and reliability of reporting tools, while actively supporting the continuous improvement of reporting standards.
• Identify cross-stream risks and dependencies, assessing their potential impact on project delivery.
• Drive the implementation of mitigation actions and escalate issues when necessary, proactively anticipating potential delivery challenges.
• Support project teams in proactively managing risks and interdependencies across various initiatives.
• Enhance tools, templates, and ways of working to increase operational efficiency and process consistency.
• Promote project management best practices and contribute to the maturity of the organization's operating model.
• Act as a change driver by supporting process enhancements and fostering cross-functional alignment.

Qualifications and Requirements

• A degree in Business, Engineering, or a related field.
• Significant experience in PMO, project, or program support roles.
• A strong background in reporting, governance, and planning methodologies.
• Demonstrated ability to work effectively across multiple teams and with diverse stakeholders.
• Proficiency in English is required; knowledge of Arabic is considered a plus.

Required Skills

• Reporting
• Governance
• Planning
• Risk Management
• Project Management
• Organizational Skills
• Analytical Skills

Work Environment and Additional Information

This is a full-time position for an IT PMO Manager at Amadeus, located in Jeddah, Makkah, Saudi Arabia. The role requires over 10 years of experience. Amadeus is committed to Diversity & Inclusion, aiming to foster a culture of belonging and fair treatment. As an equal opportunity employer, Amadeus considers all qualified applicants without regard to gender, race, ethnicity, sexual orientation, beliefs, disability, or any other characteristics protected by law.

Please be aware of recruitment scams: Amadeus Group never charges fees, requests payment, or asks for financial information during the recruitment process. All legitimate opportunities are communicated solely through official Amadeus channels, including our careers website. Any payment request or outreach via unofficial platforms should be treated as fraudulent.

Join Abdullah Hashim Company Limited as a Sales Coordinator
We are seeking motivated and detail-oriented candidates to join our team and gain valuable experience in the sales field. As a Sales Coordinator, you will play a pivotal role in supporting our sales operations and ensuring excellent customer service.

Key Responsibilities:

• Assist the sales team in daily activities and customer follow-ups.
• Coordinate test drives, vehicle deliveries, and customer appointments.
• Maintain sales records and assist in reporting sales performance.
• Welcome and assist visitors and customers professionally.
• Manage the showroom reception area to ensure a clean and organized environment.
• Provide general information to customers regarding products, services, and showroom procedures.
• Assist with data entry, filing, and updating of customer and vehicle records.
• Support inventory checks and stock updates in collaboration with showroom and logistics teams.
• Help organize showroom events, promotions, and campaigns.
• Ensure prompt responses to customer queries and assist in complaint resolution.

Requirements:

• Diploma or Bachelor’s degree in Business, Marketing, or a related field preferred.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for Tamheer Program.

Join us at Abdullah Hashim Company Limited and kickstart your career in a dynamic environment!

Join Raffles Makkah Palace as a Butler

Raffles Makkah Palace promises exceptional standards enhanced by Arab hospitality values. With stunning views of the Masjid Al Haram, you will be part of a team that creates memorable experiences for our guests. As a Butler, you will play a vital role in delivering professional, friendly, and engaging service.

Key Responsibilities:

• Oversee daily workflow of the Butler office and ensure service standards are maintained.
• Manage departmental inventory control tasks including purchase orders and coding invoices.
• Handle all shipping and receiving for Owners, Guests, and Colleagues.
• Provide administrative support to the Butler department.
• Communicate effectively with all departments to relay updates and changes.
• Address guest concerns promptly and log necessary notifications for departments.
• Collaborate with Maintenance for necessary repairs.
• Balance operational, administrative, and colleague needs while adhering to policies and safety standards.

Qualifications:

• Proficient in English (verbal and written) is required.
• Bachelor's degree from an accredited university is preferred.
• Experience with Hotel Property Management Systems is an asset.
• Strong organizational and supervisory skills.
• Effective problem-solving abilities in high-stress situations.
• Detail-oriented, capable of working independently with efficiency.

At Raffles, we value diversity and aim to promote a culture of inclusion. Join us to explore limitless possibilities in hospitality.

About the Role

Match is seeking a highly experienced and strategic Head of PMO to join our team in Jeddah, Makkah, Saudi Arabia. This pivotal role, reporting directly to the Chief Executive Officer, will be instrumental in driving the organization's strategic execution. You will be responsible for establishing and managing the Project Management Office (PMO) function from the ground up, enhancing governance structures, developing robust KPI frameworks, and ensuring the effective tracking of key business initiatives across all departments. This position requires a proactive leader with a proven ability to build and optimize processes, foster accountability, and provide critical insights to executive leadership. The Head of PMO will act as a trusted strategic partner to the CEO, ensuring alignment and successful delivery of organizational objectives.

Key Responsibilities

• Establish and manage the PMO function from its inception.
• Develop comprehensive project governance frameworks, including reporting cadences, escalation processes, and follow-up mechanisms.
• Track strategic projects, business priorities, risks, delays, and dependencies across all organizational departments.
• Design, launch, and continuously monitor Key Performance Indicator (KPI) frameworks across all business functions.
• Implement and manage work management platforms, such as ******* or similar tools, to streamline operations.
• Automate manual workflows to enhance visibility, accountability, and execution speed.
• Build executive dashboards and exception reports to provide clear insights to the CEO.
• Support governance and IPO-readiness requirements, including the development of Authorities of Delegation (DoA), Standard Operating Procedures (SOPs), segregation of duties, comprehensive documentation, and board reporting.
• Coordinate effectively with department heads to ensure the timely delivery of strategic initiatives.
• Prepare executive reports, meeting agendas, minutes of meetings, and action trackers.
• Maintain strict confidentiality and serve as a trusted strategic partner to the CEO.

Qualifications and Requirements

• Proven experience in building and managing a PMO function from scratch.
• Strong experience in KPI design and performance management.
• Hands-on experience with workflow automation and work management platforms, with a preference for ********
• Demonstrated experience in governance, SOPs, DoA, board reporting, or IPO-readiness.
• Previous exposure to CEO Office, Chief of Staff, Strategy, Transformation, or PMO leadership roles.
• Exceptional stakeholder management and executive communication skills.
• Fluency in both Arabic and English is essential.
• Must be based in or willing to relocate to Jeddah.
• Over 10 years of experience is required.

Required Skills

• Project Management Office (PMO)
• KPI Design and Performance Management
• Workflow Automation
• Work Management Platforms (*, ********
• Governance Frameworks
• Standard Operating Procedures (SOPs)
• Authorities of Delegation (DoA)
• Board Reporting
• IPO-Readiness
• Stakeholder Management
• Executive Communication

Preferred Background and Work Environment

This is a full-time position based in Jeddah, Makkah, Saudi Arabia. Candidates with a background in Management Consulting, Transformation, PMO, Strategy, Retail, FMCG, Luxury, Consumer Goods, or mature operational groups are preferred. The role requires the ability to work effectively in a fast-paced environment and collaborate closely with executive leadership.

About the Project Control Manager Role

Esnad Contracting is seeking a highly experienced and results-driven Project Control Manager to join our team in Jeddah. This pivotal role is responsible for the comprehensive planning, scheduling, cost control, progress monitoring, and project performance reporting to ensure the successful delivery of projects within approved timelines and budgets. The Project Control Manager will play a critical role in maintaining project integrity and providing essential insights to management for informed decision-making. This full-time position is based in Jeddah, Makkah, Saudi Arabia.

Key Responsibilities

• Develop, maintain, and update comprehensive project schedules using Primavera P6 and/or MS Project.
• Establish and manage baseline schedules, meticulously monitoring project progress against approved plans.
• Prepare detailed weekly and monthly progress reports and performance dashboards for stakeholder review.
• Monitor project costs, performing thorough analysis of variances between planned and actual expenditures.
• Conduct in-depth schedule analysis to identify critical activities that may impact project delivery timelines.
• Perform delay analysis and proactively recommend corrective and recovery actions to mitigate schedule slippage.
• Coordinate effectively with Engineering, Procurement, Construction, and Finance teams to ensure seamless project alignment.
• Track and evaluate change orders, assessing their impact on project cost and schedule.
• Prepare Key Performance Indicator (KPI) reports and performance metrics for management review.
• Support project management in forecasting, budgeting, and critical decision-making processes.
• Identify project risks related to schedule and cost, and develop robust mitigation plans.
• Ensure strict compliance with project controls procedures, established standards, and reporting requirements.

Qualifications and Requirements

• A Bachelor's Degree in Engineering, specifically in Civil, Mechanical, Electrical, Industrial Engineering, or a closely related field.
• A minimum of 10 years of progressive experience in Project Controls, encompassing planning, scheduling, and cost control functions.
• Demonstrated strong experience in construction, infrastructure, industrial, or Engineering, Procurement, and Construction (EPC) projects.
• Mandatory proficiency in Primavera P6 is essential for this role.
• A solid understanding of project planning principles, cost control methodologies, forecasting techniques, and reporting best practices.
• Proven experience in delay analysis, Earned Value Management (EVM), and project performance measurement.
• Advanced proficiency in Microsoft Excel and various project reporting tools.
• Excellent analytical, communication, and coordination skills are required.

Required Skills and Competencies

• Project Controls
• Primavera P6
• MS Project
• Cost Control
• Progress Monitoring
• Project Performance Reporting
• Schedule Analysis
• Delay Analysis
• Earned Value Management (EVM)
• Project Performance Measurement
• Forecasting
• Budgeting
• Risk Management
• Mitigation Planning
• Microsoft Excel
• Analytical Skills
• Communication Skills
• Coordination Skills

Additional Information

Professional certifications such as PMP, PSP, or other relevant qualifications will be considered an advantage. The role is full-time and based in Jeddah, Makkah, Saudi Arabia.

About the Role

Staff Connect UAE is seeking a highly experienced Project Control Manager for a senior, owner-side governance role in Jeddah, Makkah, Saudi Arabia. This position is critical for establishing, managing, and maintaining independent project controls, reporting frameworks, and performance monitoring systems for large-scale development projects. The role will provide leadership with essential visibility into programme progress, cost performance, risks, issues, changes, and consultant/contractor performance through accurate and timely reporting.

As the central control function, you will validate project data from consultants and contractors, identify deviations, monitor recovery actions, and ensure alignment with approved project objectives, timelines, and governance requirements. This role will establish standalone reporting systems and dashboards, independent of ERP platforms, to support effective project governance and executive decision-making.

Key Responsibilities

• Develop and maintain integrated master programmes covering all project phases, including planning, early works, design, procurement, and construction/execution.
• Monitor project milestones, progress, and critical activities, identifying schedule delays, slippages, and recovery requirements.
• Independently review consultant and contractor schedules for logic, feasibility, resource alignment, and compliance with project objectives.
• Establish and maintain project cost tracking frameworks, monitoring cost trends and identifying potential budget deviations.
• Support forecasting activities and financial performance reporting, reviewing cost-related inputs from consultants and contractors, and providing early warnings on potential cost risks.
• Develop and maintain project risk, issues, and change registers, monitoring mitigation plans and corrective actions, and identifying emerging project risks with recommended responses.
• Escalate critical risks, delays, and performance concerns to leadership with clear recommendations.
• Monitor consultant and contractor performance against contractual obligations, project milestones, deliverable requirements, and quality expectations, validating project information received from external stakeholders and identifying performance gaps to support corrective action planning.
• Prepare executive dashboards, progress reports, and management presentations, developing reporting systems to provide clear visibility of programme status, cost performance, risks and issues, change management, and consultant and contractor performance.
• Ensure all reporting information is accurate, traceable, and supported by project documentation, providing data-driven insights to support leadership decision-making.
• Establish and maintain standalone project reporting systems and dashboards, developing reporting standards, templates, and governance processes to ensure consistency and accuracy of project data across stakeholders.
• Support continuous improvement of project control processes and maintain structured records for audit and governance purposes.
• Coordinate with the Senior Architectural Lead and Senior Infrastructure Engineer to integrate design, construction, and technical updates into project reporting.
• Support cross-functional requirements as directed by GM – Network Development & Maintenance and collaborate with project teams to ensure effective information flow and reporting alignment.

Qualifications and Requirements

• Bachelor's Degree in Engineering, Construction Management, Project Controls, or a related discipline.
• 7-10 years of experience in project controls, project reporting, program management, and governance functions.
• Experience working on large-scale projects with multiple stakeholders.
• Previous experience in owner-side environments, EPC projects, and consultant/contractor management.
• Advanced English language proficiency is mandatory.
• Arabic language proficiency is preferred.

Required Skills

• Proficiency in programme and milestone control, project schedule review and validation, and cost tracking and financial monitoring.
• Expertise in risk, issues, and change management, and consultant and contractor performance monitoring.
• Skilled in executive dashboard development, data integrity and reporting governance, and forecasting and trend analysis.
• Experience with contractual milestone tracking and project reporting system development.
• Strong analytical and reporting capabilities with the ability to challenge and validate consultant and contractor data.
• A strong understanding of project schedules and cost analysis, coupled with excellent attention to detail and governance discipline.
• Excellent stakeholder communication and coordination skills, with the ability to work independently in a fast-paced project environment.
• Demonstrated leadership competencies in decision-making under project constraints, risk identification and escalation management, cross-functional alignment, performance monitoring and governance, and data-driven decision support.

Additional Information

This is a full-time position based in Jeddah, Makkah, Saudi Arabia. The role requires 5-10 years of experience. Initially, there is no direct line management, but the position involves functional oversight of project reporting inputs from consultants and contractors, and the governance of project control information.

Preferred Candidate Profile: A highly experienced Project Controls and Reporting professional with strong expertise in program management, reporting governance, risk management, and stakeholder coordination. The ideal candidate should have proven experience in large-scale development projects, the ability to validate project information independently, and the capability to provide accurate, executive-level insights to support strategic decision-making.

Professional Certifications (Preferred): PMP, PMI-SP, AACE Certification, or an equivalent Project Controls Certification.

About the Role

Qureos is seeking a Head of Family Integration and Development to establish and lead a comprehensive learning and development ecosystem for family members. This role will oversee family development from early exposure through school years, university, early career progression, and into leadership and succession readiness. The objective is to ensure structured capability building, alignment with core values, and long-term leadership preparedness, leveraging internal expertise, sister companies, and external institutions to support the Group's continuity and strategic goals.

This position is instrumental in designing, leading, and institutionalizing a robust framework that fosters growth and integration across generations within the family business. The Head of Family Integration and Development will be responsible for creating a sustainable and impactful program that nurtures talent and ensures a strong leadership pipeline for the future.

Key Responsibilities

• Establish and lead the Family Learning, Integration & Development function from its inception, defining the overarching vision, governance framework, operating model, key performance indicators (KPIs), and budget.
• Design and implement a multi-stage development framework covering school-age exposure, university education, early career development, and leadership readiness.
• Leverage resources from sister companies, Group entities, and external institutions to enrich learning experiences, facilitate rotations, and provide diverse development opportunities.
• Ensure strong alignment between all family development initiatives and the core values, business strategy, and long-term succession plans of the organization.
• Oversee the execution of learning programs, assessments, rotational assignments, and personalized development journeys across all defined stages.
• Act as the primary coordination point for communication and collaboration between the Chairman, family members, HR departments, business leaders, and Group entities.
• Coordinate with sister companies and affiliated businesses to facilitate learning exposure, internships, and early-career opportunities for family members.
• Engage and build relationships with external academic institutions, leadership academies, and development partners to support program delivery.
• Communicate learning pathways, development expectations, and readiness milestones to all relevant stakeholders.
• Prepare reports, dashboards, and presentations detailing family development progress and the status of the leadership pipeline.
• Design early exposure programs for school-age family members, focusing on business awareness, values education, and foundational leadership principles.
• Introduce modern learning methodologies, including experiential learning, mentoring programs, cross-company rotations, and project-based assignments.
• Benchmark programs against leading family business institutions, global academies, and peer organizations.
• Continuously enhance learning frameworks by incorporating best practices from internal and external learning ecosystems.
• Promote and facilitate the use of digital learning platforms, assessments, and progress-tracking tools.

Qualifications and Requirements

• A Bachelor's Degree in Business Administration, Human Resources, Education, or a closely related field is required.
• A minimum of 15+ years of progressive experience in Learning & Development, Leadership Development, or Family Office Development is essential.
• Proven experience in designing and implementing development programs for school-age individuals, university students, early-career professionals, and high-potential talent.
• Demonstrated experience in collaborating with group companies, academic institutions, and external learning partners.
• Experience working closely with senior leadership and navigating complex stakeholder environments is critical.
• Knowledge of Learning & Development strategy and ecosystem design.
• Familiarity with youth, early-career, and leadership development frameworks.
• Understanding of family business governance and succession planning principles.
• Proficiency in partnership management with academic and institutional stakeholders.

Required Skills

• Strong learning strategy design and execution capabilities.
• Exceptional stakeholder and partnership management skills.
• Proficiency in coaching, mentoring, and advisory skills across multiple generations.
• A high level of discretion, emotional intelligence, and professionalism is paramount.
• Expertise in strategic planning, governance setup, and budget management.
• Excellent communication, facilitation, and presentation abilities.

Additional Information

This is a full-time position. Certifications in Executive Coaching, Leadership Development, or Talent Management are considered an advantage. Key business metrics for this role will include adherence to the learning and development budget, cost efficiency through partnerships, participation and completion rates, capability and readiness assessment outcomes, early-career performance and progression, leadership pipeline strength, effectiveness of partnerships, and family engagement and satisfaction levels. The role is based in Jeddah, Makkah, Saudi Arabia, and requires over 10 years of experience.

Join Our Team as a Management Executive Secretary!

Eram Talent is seeking a highly organized and proactive Management Executive Secretary to provide comprehensive administrative support to senior management. The successful candidate will play a critical role in optimizing the efficiency and effectiveness of the management team by handling scheduling, communication, and administrative tasks with professionalism and discretion.

Key Responsibilities:

• Manage the Chief Officer's calendar, scheduling appointments, meetings, and events.
• Prioritize and coordinate conflicting schedules and commitments.
• Plan and coordinate all aspects of the Chief Officer's business travel, including transportation, accommodation, and itineraries.
• Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.
• Draft and prepare written communications on behalf of the Chief Officer.
• Arrange and coordinate meetings, conferences, and events for the Chief Officer.
• Prepare meeting materials, agendas, and take minutes as required.
• Maintain organized filing systems for executive-level documents.
• Conduct research and gather information to support decision-making processes.
• Track and process the Chief Officer's expenses, ensuring compliance with company policies.
• Provide administrative support for special projects as assigned.

Requirements:

• Bachelor's degree in Business Administration or equivalent is required; Master's degree preferred.
• Minimum of 5 years of experience in executive secretarial or administrative support roles.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion and confidentiality when handling sensitive information.

About the Company:
Eram Talent is part of the ERAM Group, committed to providing outstanding recruitment solutions across various industries. We pride ourselves on our ability to deliver high-potential professionals, and we support our employees' career growth and well-being.

Join Avensys Consulting as an Executive Secretary!
Avensys is a reputed global IT professional services company headquartered in Singapore. We strive to provide the best IT solutions to our clients, and we are looking for an Office Manager/Secretary to support our CEO in Khobar, Saudi Arabia.

Key Responsibilities:

• CEO’s Strategic Support: Orchestrate end-to-end schedule including travel, meetings, and conferences.
• Document & Workflow Excellence: Draft CEO correspondence, manage sensitive documents, and support presentation preparation.
• Office Operations: Maintain supplies inventory and ensure equipment functionality.
• Cross-Functional Collaboration: Liaise with external partners and internal teams to streamline workflows.

Required Skills:

• 3+ years of experience supporting C-suite/executives, preferably in a tech or fast-paced industry.
• Proficiency in calendar management and stakeholder communication.
• Proactive problem-solver who anticipates needs and drives efficiency.

What’s On Offer:
You will receive a competitive salary along with attractive company benefits, and have the chance to work in a fun and collaborative environment with strong career progression opportunities.

We are looking for a professional secretary to join the team, where you will be responsible for managing correspondence and communications, organizing appointments and meetings, and preparing reports and administrative documents. The ideal candidate must have high organizational skills, proficiency in using Microsoft Office programs, and the ability to handle work pressure efficiently. We look forward to working with someone who is distinguished by accuracy in work, excellent communication skills, and the ability to manage multiple tasks effectively.