Full-time Administrative assistant Jobs in Dammam

Job Title:
Administrative Officer

Job Description:
We are seeking an experienced and motivated Administrative Officer to support the company’s registration and qualification process with major corporations. Responsibilities include:

Managing the company’s prequalification and registration with major clients.

Operating and handling tasks through the SAP Ariba system.

Receiving tenders and purchase orders from clients and coordinating with relevant departments.

Preparing and submitting price quotations.

Following up and reviewing qualification requirements.

Handling incoming calls and client inquiries and ensuring timely follow-up.

Managing emails and coordinating responses across departments.

Communicating fluently in English, with sufficient Arabic skills for internal collaboration.

Holding a valid driving license.

Visiting major companies to follow up on registration and qualification processes.

Occasionally accompanying sales staff on company visits.


Job Benefits:

Health insurance

Company car provided

Registration in the General Organization for Social Insurance (GOSI)

Attractive incentives upon successful qualification or award of a project from a newly qualified client

Incentives for bringing new projects

Mobile and housing allowance


Working Hours:

8 hours per day

Saturday to Wednesday: Full working days

Thursday: Half-day

• Handle correspondence, manage records, and maintain filing systems.
• Receive and distribute incoming and outgoing mail.
• Type various correspondence and reports, and draft simple letters.
• Answer telephone calls and greet visitors, responding to routine inquiries.
• Maintain office supplies and operate necessary office machines.
• Manage the organization’s calendar and timekeeping.

• Completion of High School Certificate (12 years schooling).
• 2 years Diploma in a related field.
• Minimum 2 years of healthcare clerical experience preferred.
• Good communication skills in English; knowledge of Arabic is desirable.
• Computer skills (Microsoft Word, Excel, PowerPoint, Outlook) are desired.
• Ability to work independently and as part of a diverse team.

• Handling phone communications with professionalism.
• Managing internal and external communications.
• Performing various executive administrative tasks.
• Utilizing strong clerical skills to support daily operations.

• Strong administrative assistance and executive support skills.
• Excellent phone etiquette and communication abilities.
• Proficiency with Microsoft Office suite.
• Outstanding organizational and time management skills.
• Attention to detail and accuracy.
• Ability to maintain confidentiality with sensitive information.
• Prior experience in a similar role is advantageous.

• Bachelor's degree in management or a related field.
• Previous experience in administrative work or office support.
• Proficiency in Excel.
• Fluency in English.
• Excellent organizational and communication skills.
• Ability to join immediately.

• Implementing administrative instructions and following up on decisions issued by the direct supervisor.
• Opening, sorting, and distributing mail, in addition to managing emails and responding to inquiries.
• Completing typing tasks, organizing files, and archiving transactions.
• Coordinating and organizing meetings and taking minutes of discussions.

• Bachelor's degree in Human Resources, Business Administration, Management Information Systems, Marketing, or Executive Secretarial.

• Medium planning.
• Proficiency in Arabic (advanced) and a visit to English (advanced).

• Issuing Cards: Follow up on the issuance and renewal of work cards and ensure the accuracy of information.
• Communication with Employees: Update employee information, meet their needs, and book flight tickets.
• Maintenance: Follow up on the regular maintenance of facilities and equipment related to labor.
• Worker Housing: Manage worker housing and ensure the comfort and safety of the living environment.

• Bachelor's degree in Human Resources
• Bachelor's degree in Business Administration
• Bachelor's degree in Management Information Systems
• Bachelor's degree in Executive Secretarial

• Implement administrative instructions and follow up on decisions.
• Open, sort, and distribute both paper and electronic mail.
• Complete printing tasks and respond to inquiries.
• Organize files and preserve transactions in a way that makes them easy to refer to.
• Coordinate and organize meetings and document their minutes.

• Implement instructions and ensure the execution of decisions made by the direct manager.
• Manage both physical and electronic mail, including sorting, distributing, and responding to messages.
• Organize files and document transactions effectively.
• Coordinate and organize meetings and take minutes.

• Bachelor's degree in Human Resources or Executive Secretarial studies.
• Practical experience of no less than two years in the same field.
• Proficiency in using email management software and office machines.

• The ability to type and write quickly and accurately.
• Time management and the ability to take responsibility.
• Proficiency in both Arabic and English.