Full-time Executive secretary Jobs in Dhahran

Job Purpose / Objective:
The Executive Secretary to the CEO at MAKEEN is responsible for providing comprehensive administrative and organizational support to the CEO, ensuring the efficient and effective operation of the CEO's office. This role involves managing the CEO's schedule, handling communications, and coordinating various administrative tasks to enable the CEO to focus on strategic leadership.

Key Accountabilities:

• Executive Support:
  • Meticulously manage the CEO’s calendar, coordinating appointments, meetings, and events to optimize the executive's schedule.
  • Draft, review, and oversee all outgoing and incoming correspondence.
  • Safeguard and manage confidential files and records with utmost discretion.
• Communication Management:
  • Serve as the primary point of contact between the CEO and all internal and external stakeholders.
  • Cultivate and maintain positive relationships with key stakeholders.
  • Ensure timely and accurate dissemination of information to and from the CEO.
• Administrative Responsibilities:
  • Oversee all aspects of day-to-day administrative operations.
  • Manage and process expense reports for the CEO.
  • Keep comprehensive records and databases up to date.
• Travel Coordination:
  • Arrange all aspects of national and international travel for the CEO.
  • Handle logistics for visas, clearances, and other travel-related requirements.
  • Strategically plan travel itineraries to maximize efficiency.

Qualifications, Competencies and Experience:

• Diploma degree in Business Management or related field.
• Minimum of 5 years in an Executive Secretary or equivalent role.
• Excellent written and spoken Arabic/English.

Skills:

• Proficiency in MS Office Suite, ERP systems, and virtual meeting platforms.
• Excellent communication and interpersonal skills.
• Exceptional organizational and time management abilities.
• Ability to multitask effectively and prioritize tasks.
• Strong problem-solving skills and the ability to work independently.
• Flexibility to adapt to changing priorities.

Join Alkhaldi Holding Company as an Executive Secretary!
We are looking for a highly organized and proactive Executive Secretary to manage and maintain an extremely active Executive/Management schedule. This role requires high-level administrative support and coordination of various tasks essential for smooth operations.

Key Responsibilities:

• Provide high-level administrative support and assistance to Executive Management.
• Coordinate arrangements for meetings, conferences, and travel.
• Attend meetings and take minutes.
• Maintain organized electronic and paper records for easy accessibility.
• Oversee administrative policies and recommend changes as necessary.
• Open and distribute correspondence appropriately.
• Compile, proofread, and revise draft documents and reports.
• Prepare and present reports, collecting and analyzing information.
• Interact with customers and provide problem-solving assistance.

Qualifications:
- Bachelor's degree (Required)
- 5 years of experience as an Executive Secretary (Required)
- Proficiency in Arabic and English (Required)

Join Alkhaldi Holding Company as an Executive Secretary!

In this crucial role, you will manage and maintain an extremely active Executive/Management schedule/calendar while providing high-level administrative support to the Executive Management and other assigned leadership staff.

Key Responsibilities:

• Coordinate arrangements for meetings and conferences, including travel logistics.
• Attend meetings and take detailed minutes.
• Maintain both electronic and paper records to ensure information is organized and easily accessible.
• Oversee and recommend changes to administrative policies within the organization.
• Open and distribute correspondence as required.
• Compile, proofread, and revise draft documents and reports.
• Prepare reports and presentations by collecting and analyzing information.
• Create and maintain an efficient records management system.
• Interact with customers when appropriate and assist in problem-solving.

Requirements:

• Bachelor's degree (Required)
• Minimum 5 years of experience as an Executive Secretary (Required)
• Fluency in Arabic and English (Required)