Full-time Administrative Organization Specialist Jobs in Jeddah

Communication skill - Response speed - Data analysis - Staff management - Task distribution - Work pressure management

About the Company:
Longevity Wellness Hub is dedicated to elevating the human experience by helping people age well and live better. The hub integrates quantum frequency scanning, advanced fitness protocols, and biohacking technologies to support holistic health and performance. Services are designed to optimize physical, mental, and emotional well-being through personalized, data-driven approaches. In addition to its cutting-edge tools, Longevity Wellness Hub fosters a supportive community through events, workshops, and shared wellness experiences.

Role Description:
This is a full-time, on-site Administrative Assistant role based in Jeddah. The Administrative Assistant will manage day-to-day office operations, including scheduling appointments, greeting clients, and maintaining a welcoming reception area. Responsibilities include:

• Handling phone calls and messages
• Responding to emails and supporting visitor inquiries with professional and courteous communication
• Organizing files and records
• Preparing basic reports
• Supporting executives with calendar coordination
• Assisting with logistics for community events and wellness sessions

Collaborating closely with the wellness and operations teams to ensure smooth, efficient administrative support for all hub activities.

Qualifications:

• Strong Administrative Assistance and Executive Administrative Assistance skills
• Professional Phone Etiquette and Communication skills
• Solid Clerical Skills including filing, data entry, document preparation, and basic record-keeping
• High level of organization and attention to detail
• Proficiency with common office software
• Customer service mindset with a friendly, respectful, and inclusive approach
• Ability to work on-site in Jeddah
• Previous experience in an administrative or front-desk role is an advantage
• Relevant diploma or degree in business administration or a related field is preferred

Join MBRF as an Administrative Assistant!
Are you ready to build your career at one of the world’s largest food companies? At MBRF, we are dedicated to nourishing lives through quality and innovation, positively impacting thousands of families worldwide.

About the Role:
As an Administrative Assistant, you will play a vital role in supporting our operations and facilitating effective communication across teams. This position is on-site, allowing you to engage directly with your colleagues and contribute to our mission.

Your Responsibilities:

• Provide administrative support to ensure efficient operation of the office.
• Assist in managing schedules, communications, and fulfilling administrative tasks.
• Collaborate with colleagues to foster a productive work environment.

Why MBRF?
At MBRF, we believe in promoting the growth of our internal talent and providing opportunities to develop your career within our organization. By applying now, you take an important step in your professional journey. Become part of a team that believes in the power of sustainability, safety, quality, and integrity!

Join us now and be part of MBRF’s remarkable journey!

📢 WE ARE HIRING | We need an employee

Administrative & Marketing Coordinator

📍 Jeddah, Saudi Arabia

Join a growing company in the optical and medical equipment industry and be part of our success story.

Amiaal Middle East is looking for an organized, proactive, and creative Administrative & Marketing Coordinator to join our growing team.

Job Responsibilities

• Follow up on employee attendance and administrative matters.

• Monitor and organize sales representatives' reports and activities.

• Prepare weekly and monthly management reports.

• Organize company files, records, and documentation.

• Prepare quotations, presentations, and proposal files.

• Prepare professional presentations and marketing materials for optical clinics and eye examination room projects.

• Manage and update company social media accounts.

• Create and publish social media content.

• Capture photos and videos of products, projects, and company activities.

• Support daily office operations and coordination.

Requirements

• Fluent in Arabic and English.

• Strong communication and organizational skills.

• Excellent knowledge of Microsoft Office (Excel, Word, PowerPoint).

• Experience in administration, coordination, office management, or social media management.

• Experience with Canva, CapCut, Photoshop, or similar tools is preferred.

• Ability to multitask and work independently.

• Valid Saudi Iqama (mandatory for non-Saudi applicants).

• Currently residing in Jeddah.

Preferred (Not Mandatory)

• Experience in the optical, medical equipment, healthcare, or marketing sectors.

What We Offer

• Professional and friendly work environment.

• Career growth opportunities.

• Performance-based incentives and annual rewards.

• Opportunity to grow with a fast-growing company.

Fresh graduates with strong administrative and digital skills are welcome to apply.

📩 Apply Now

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Join Nestlé as an HR Coordinator!
As the world's largest Food and Beverage Company, Nestlé offers an enriching career path driven by the purpose of enhancing the quality of life and contributing to a healthier future. In this position, you will play a critical role in supporting the General Manager (GM) and ensuring smooth administrative operations.

A Day in the Life:
- Manage assets, supplies, files and documents for the GM's office.
- Organize bookings and reservations for internal and external business visits, training, and meetings.
- Attend meetings as directed by the GM, assisting with minutes if required.
- Handle annual gifting for VIP stakeholders, coordinating sending and receiving of correspondence.
- Type official documents and letters in English as needed.
- Consolidate commercial reports and follow up with stakeholders.
- Liaison with official institutions and manage PR gifts and cards for VIP customers and bodies.
- Coordinate travel arrangements and manage T&E policy.

What Will Make You Successful:
- A university degree and 2-3 years of experience in administrative or support services.
Come and make an impact at Nestlé while growing both professionally and personally!

Join TÜV SÜD as a Receptionist & Admin Coordinator!
At TÜV SÜD Group, we are passionate about technology and dedicated to being a part of progress. As the Receptionist & Admin Coordinator, you will provide essential front-office and administrative support, ensuring efficient branch operations and a professional customer experience.

Key Responsibilities:

• Front Office & Visitor Management: Greet and welcome visitors; manage visitor access as per security procedures; answer and forward calls effectively.
• Administration & Facilities Coordination: Manage office supplies, coordinate maintenance activities, and support administrative functions like documentation and filing.
• Employee & Corporate Support: Assist with employee onboarding and offboarding, and support employee engagement activities.
• Operational Support: Handle reporting, logistics coordination, and vendor communications.

Skills & Competencies:

• Strong communication and customer service skills.
• Professional appearance and organizational abilities.
• Proficiency in Microsoft Office.

What We Offer:
Paid vacation time and competitive compensation.

We welcome applications from individuals of all backgrounds, experiences, and perspectives, believing that diversity enhances our work environment.

Join our team as a Sales Coordinator!
As a Sales Coordinator at Jotun, you will play an essential role in providing administrative and sales support to our sales and marketing team. Your contributions will be vital in ensuring that customers' needs are met and that our department achieves its Key Performance Indicators (KPIs).

Key Responsibilities:

• Assist with the daily activities of Project & Retail sales, including handling paperwork, proposals, quotations, tenders, and bids.
• Support the sales staff with follow-ups on Days Sales Outstanding (DSO) collections.
• Coordinate communication between the Sales Manager, sales personnel, and other internal stakeholders.
• Manage customer inquiries and assist with price variations in collaboration with Customer Service.

What We Are Looking For:

• A Diploma or Bachelor’s degree.
• 1 - 2 years of relevant experience in a Sales Support function.
• Fluency in Arabic and English, both verbal and written.

Personal Qualities:

• Proactive and responsible in achieving results.
• Ability to build a useful network of contacts and relationships.
• Strong communication skills, presenting effectively and clearly.
• Team player, sharing knowledge and supporting others to meet objectives.

What We Offer:

• Competitive compensation and benefits.
• Continuous learning opportunities and training through Jotun Academy.
• Career development across various disciplines and markets.
• A supportive and inclusive company culture.

About the Role

Nesma Infrastructure & Technology is seeking a committed and organized Administrative Officer to join their team in Jeddah, Makkah Al Mukarramah, Saudi Arabia. This full-time position plays a vital role in ensuring the smooth running of administrative operations, particularly concerning HR compliance and employee record management.

Key Tasks and Responsibilities

• Manage and maintain major government platforms including Qawae, Muqeem, Jawazat, and Mudad to ensure HR compliance.
• Oversee employee records, keeping them accurate and up-to-date.
• Monitor working conditions to ensure adherence to regulations and achievement of organizational goals.
• Prepare and attest essential employee letters, such as experience letters, salary certificates, and warning letters.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Human Resources, or a related field.
• 3 to 6 years of experience in a relevant administrative or HR support role.

Required Skills

• Proficiency in managing government HR platforms such as Qawae, Muqeem, Jawazat, and Mudad.
• Strong capabilities in employee record management and compliance monitoring.
• Experience in preparing and attesting employee letters.
• Excellent organizational and time management skills.
• Effective verbal and written communication abilities.
• Proficiency in using the Microsoft Office suite.
• Good analytical skills and problem-solving abilities.

Job Details

This is a full-time position requiring 3 to 6 years of experience in an administrative or HR support role. The work location is Jeddah, Makkah Al Mukarramah, Saudi Arabia.

Join Our Team as an Executive Assistant at Procter & Gamble!
In this dynamic and fast-paced role, you will provide essential administrative and office support to ensure smooth business operations. Procter & Gamble is renowned for its innovative and consumer-focused products.

Responsibilities:

• Provide administrative, technical, and project management support to a Senior Executive and their leadership team.
• Act as a trusted confidante and liaison, guiding and advising on company affairs.
• Build and maintain crucial relationships for organizational success.
• Coordinate travel and manage global business meetings effectively.
• Handle sensitive information with professionalism and discretion.

Role Requirements:

• 3-5 years of relevant work experience.
• Fluent in Arabic and English (written & spoken).
• Exceptional attention to detail and strong technical skills, particularly in Microsoft Outlook, Teams, Excel, and PowerPoint.
• Excellent organization and follow-through skills.

Join a team that prioritizes career growth and work-life balance. At Procter & Gamble, you’ll have the opportunity to make an impact from day one while enjoying flexible working options and comprehensive benefits.

A secretariat for an operating and maintenance company should have sufficient experience in organizing and managing work and have experience in using computers and all programs, and should be a fluent speaker.

We are looking for a professional secretary to join the team, where you will be responsible for managing official correspondence, organizing appointments and meetings, and coordinating administrative work. Tasks include receiving phone calls and visitors, preparing reports and administrative documents, and archiving important files and documents in an organized manner. We are looking for a candidate with excellent communication skills, experience in using Microsoft Office programs, and the ability to work under pressure and manage time effectively.

Responding to calls and messages Monitoring daily operations within the office Data entry and file organization Preparing reports using Office software Dealing with clients professionally

About the Role
We are seeking a highly organized and detail-oriented Project Coordinator to support cross-functional project activities at Johnson Controls Arabia. This role is pivotal in ensuring effective coordination among Sales, Operations, Finance, and Supply Chain teams, enhancing overall project performance.

Key Responsibilities

• Coordination & Follow-up:
  • Coordinate project activities through Sales and Operations teams.
  • Prepare Purchase Requests and monitor project milestones.
  • Regularly follow up to track deliverables and updates.
  • Escalate delays or risks appropriately.
• Reporting & Data Management:
  • Collect and consolidate data, preparing weekly and monthly reports.
  • Maintain trackers and dashboards for project performance.
• Presentation & Documentation:
  • Develop high-quality PowerPoint presentations for management reviews.
  • Create clear summaries of project status.
  • Prepare meeting minutes and follow-up summaries.
• Process Support:
  • Assist in improving reporting and coordination workflows.
  • Ensure adherence to reporting timelines and formats.

Qualifications & Skills

• Bachelor’s degree in business administration, Finance, or related field.
• 2–5 years of experience in project coordination or similar roles.
• Strong proficiency in Microsoft Excel and PowerPoint.
• Knowledge of SAP and familiarity with reporting tools is a plus.

We are looking for a professional receptionist to join the team, who will be responsible for welcoming visitors and clients and directing them in a professional and courteous manner. The employee will respond to phone inquiries, manage appointments, and coordinate meetings with various departments, in addition to organizing and arranging the reception area and maintaining an appropriate overall appearance. Experience in customer service and excellent communication skills are required, as well as the ability to handle pressure and work as part of a team.

About the Role

GRG is seeking an experienced Executive Assistant to provide comprehensive support to the senior leadership of a leading Saudi conglomerate. This full-time role, based in Jeddah, Makkah Province, Saudi Arabia, offers significant exposure to senior management and international business operations. The successful candidate will act as a trusted right-hand person to the executives, operating within a fast-paced and highly professional work environment. This role is ideal for an individual with a proven track record of supporting C-level executives, demonstrating exceptional organizational skills and a proactive approach to managing complex administrative tasks. The opportunity involves extensive interaction with high-level stakeholders and managing critical executive functions.

Key Tasks and Responsibilities

• Provide high-level administrative support to C-level executives.
• Manage complex and dynamic calendars, ensuring efficient scheduling and conflict resolution.
• Arrange and coordinate international travel, including flights, accommodation, and itineraries.
• Handle executive correspondence with professionalism and confidentiality.
• Prepare materials and agendas for meetings, ensuring all necessary documentation is available.
• Effectively liaise with various stakeholders to facilitate smooth operations and communication.

Qualifications and Experience Required

• Minimum of 5 to 10 years of experience in an Executive Assistant role.
• Proven experience supporting C-level executives.
• Demonstrated ability to manage complex calendars.
• Experience in coordinating international travel arrangements.
• Proficiency in handling executive correspondence.
• Experience in meeting preparation.
• Strong stakeholder coordination skills.

Core Skills

• Executive Assistant
• C-Level Executive Support
• Calendar Management
• International Travel Arrangements
• Executive Correspondence
• Meeting Preparation
• Stakeholder Coordination

Work Environment and Location

This is a full-time role requiring presence in Jeddah, Makkah Province, Saudi Arabia. The company operates in a fast-paced, professional environment.

Application

Interested candidates are invited to submit their resumes with confidence.

About the Role

Abdul Latif Jameel, a diversified business conglomerate with operations across the Middle East, North Africa, and Turkey (MENAT region), is seeking an Office Manager/PMO Senior Specialist to join their team in Jeddah, Makkah, Saudi Arabia. This position provides high-level administrative support and manages communication activities for the Head of Division. The role requires discretion, confidentiality, and a detailed understanding of the Division's operations and procedures, contributing to the organizational and functional strategic focus.

With a history spanning over 75 years, Abdul Latif Jameel has evolved from a trading business into a significant partner across various sectors, including automotive. The company fosters a culture of Respect, Innovation, a Pioneering Spirit, and Empowerment.

Key Responsibilities

• Liaise with the Finance Team and operational Management to collate the Divisional and annual Sustainability budget.
• Receive Departmental Monthly results and assist in the preparation of Divisional reports.
• Manage the Divisional calendar, including fixed meeting schedules, and schedule meetings on behalf of the Head of Division based on priority.
• Partner with Internal Communications to facilitate internal and external communication for the division.
• Access the Divisional Head's email and accounts to read emails and schedule appropriate appointments and meetings.
• Receive and evaluate meeting requests, discuss them with the Head of Division, and schedule them accordingly based on urgency and importance.
• Arrange business trips and ensure all required logistics are in place.
• Assist the Division with Appian and Purchase requests as directed by the Divisional Head.
• Plan, organize, and schedule own workload to ensure activities are completed accurately and on time.
• Arrange and facilitate meetings and disseminate minutes as and when directed.
• Handle communication with the CEO's office and other ALJ Motors divisions.
• Organize office maintenance and repair work for the Sustainability office.
• Liaise with various departments on projects, events, conferences, workshops, and other company functions involving the Sustainability Office.
• Maintain an inventory of office supplies, schedule preventive maintenance, and arrange emergency repairs of office equipment.
• Ensure the office adheres to 5S principles.

Qualifications and Requirements

• Graduate Bachelor’s Degree or equivalent.
• Minimum of 4 years of experience in an Executive Assistant position.
• Excellent communication and multitasking skills are required.
• The role involves scheduling Sustainability executive meetings.
• The position holder will prioritize incoming emails and meetings.
• The position holder will review and handle Decision Making Requests requiring the Head of Division's approval.

Required Skills

• Strong Communication skills.
• Project Management capabilities.
• Effective Organizational skills.
• Inter-personal skills.

Work Environment and Additional Information

This is a full-time position located in Jeddah, Makkah, Saudi Arabia. The role requires 2-5 years of relevant experience. Competence in spoken and written English is necessary, with Arabic language being an advantage.