Join our esteemed team at The Grandeur as a Secretary!As a vital member of our executive office, you will provide high-level administrative and organizational support to the Chief Executive Officer (CEO). Your role is essential in ensuring the smooth and efficient management of the executive office.
Key Responsibilities:- Manage the CEO’s calendar, schedule meetings, appointments, and travel arrangements.
- Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
- Screen incoming calls, emails, and requests; prioritize and handle them professionally.
- Organize and attend meetings, take minutes, and ensure follow-up on action items.
- Maintain confidentiality and handle sensitive information with discretion.
- Coordinate communication between the CEO and other departments or external partners.
- Assist in the preparation of board meetings, reports, and executive-level events.
- Maintain files and records in an organized and accessible manner.
- Track deadlines and ensure the CEO is informed and well-prepared at all times.
- Handle other administrative duties and special projects as assigned by the CEO.
Requirements:- Minimum 2-5 years of experience in a similar role, preferably in executive-level support.
- Excellent verbal and written communication skills in English, Arabic, and French.
- Strong organizational, time management, and problem-solving skills.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- High level of professionalism and integrity.
- Ability to work under pressure.
- Willingness to undertake business travel to various locations, as necessary.
