Office & Admin Jobs for Female

• Manage daily, weekly, and monthly agendas.
• Organize and schedule meetings and appointments.
• Control department documents while maintaining utmost confidentiality.
• Prepare and disseminate correspondence, memos, and forms.
• Draft Minutes of Meeting (MOM), circulate them to attendees, and keep records.
• Develop and maintain an efficient filing system.

• Administrative Support: Handle phone calls, greet visitors, manage office files, coordinate schedules and appointments, and assist with office supply management.
• Communication and Coordination: Prepare and distribute communications, facilitate inter-departmental interactions, and assist in document preparation.
• Data Entry and Record Keeping: Maintain important records, and handle confidential information responsibly.
• Office Maintenance: Ensure a clean and organized office environment and oversee office events.
• Support for Management: Provide assistance to managers, arrange travel, and prepare meeting agendas.
• Customer Service: Respond to inquiries with professionalism and ensure high-quality service.

• High school diploma or equivalent; certification in office administration is a plus.
• Proven experience in an office setting.
• Strong communication skills and proficiency in Microsoft Office Suite.
• Excellent organizational skills with attention to detail.
• Proactive and reliable attitude.

• Manage all incoming and outgoing correspondences.
• Track the touring requirements and costs of the company's employees using relevant reporting tools and software.
• Discuss detailed timetables of current and upcoming meetings with top-level management to maintain timely addressal of crucial decisions.
• Answer telephone calls and handle them in an appropriate manner.
• Meet and greet clients and visitors, directing them to intended departments.

• Minimum of 2 years of experience in a similar role.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office tools like MS Word, PowerPoint, and Excel.
• Ability to understand task priorities and manage timely completion according to organizational needs.
• A pleasing personality and a strong interest in teamwork and collaboration.

• Answer phone calls and redirect them when necessary.
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
• Prepare and disseminate correspondence, memos, and forms.
• File and update contact information of employees, customers, suppliers, and external partners.
• Support and facilitate the completion of regular reports.
• Develop and maintain a filing system.
• Check frequently the levels of office supplies and place appropriate orders.
• Make travel arrangements.
• Document expenses and hand in reports.
• Undertake occasional receptionist duties.

Our client Metal Solution Co. company is hiring the Female Saudi secretary /HR , for that candidates can apply



Contact

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send your CVS on whatsapp



Candidate Must know the Microsoft excel and word programs,

Also time keeping management

Documentations.

Handling Calls.

Must know prepare documents.

Job Description: Administrative Assistant (Remote Work)

Job Title: Administrative Assistant
Work Location: Remote (with the need to attend meetings or appointments when necessary)
Reporting: Works directly with the CEO

General Description:

The administrative assistant plays a pivotal role in organizing and managing all administrative processes surrounding the CEO, ensuring smooth and efficient workflow. Their role includes arranging and following up on tasks, coordinating between different departments, and communicating with clients and other companies, as well as preparing reports and submitting them to the CEO.

Duties and Responsibilities:

1. Organizing the CEO's schedule:

Scheduling meetings and organizing appointments.

Preparing and distributing agendas.



2. Following up on administrative tasks:

Monitoring the implementation of assigned tasks by various departments and ensuring their completion on time.

Providing periodic reports on workflow.



3. Internal and external coordination:

Communicating with administrative departments to facilitate workflow.

Coordinating with clients and other companies regarding meetings and agreements.



4. Preparing reports and documents:

Collecting and analyzing data and preparing detailed reports.

Submitting periodic reports to the CEO with appropriate recommendations.



5. Supporting meetings and gatherings:

Attending meetings and taking minutes when necessary.

Supervising the organization of company meetings and special events.



6. Performing other tasks as directed by the CEO.



Requirements and Qualifications:

Certificates: Bachelor's degree in management or equivalent.

Experience: Previous administrative work experience (not less than two years).

Skills:

High organizational and time management skills.

Proficient in using Microsoft Office programs and remote work tools.

Excellent written and verbal communication skills.

Ability to solve problems and make decisions quickly.



Nature of Work:

Primarily remote work.

Flexibility to attend meetings or appointments in person as needed.


Features:

A flexible and supportive work environment.

Opportunity for professional development and continuous learning.


If you see yourself as suitable for this position, please send your resume with a cover letter outlining your suitability for the required role.

• Taking dictated notes in shorthand.
• Copying correspondence, reports, and meeting minutes, reviewing, and formatting them according to office standards.
• Receiving phone calls from employees and external clients, sorting, and directing them.
• Receiving voicemail messages, answering callers

We are looking for an outstanding administrative secretary to join our team. If you possess the necessary skills and are looking for an inspiring work environment, this opportunity is for you!🤗

A professional and supportive work environment

A competitive salary based on experience

Opportunities for professional development

Working hours are eight hours

Two days of weekly vacation

The annual leave is twenty-one days according to the system

• Administrative Support: Handle phone calls, greet visitors, manage office files, coordinate schedules and appointments, and assist with office supply management.
• Communication and Coordination: Prepare and distribute communications, facilitate inter-departmental interactions, and assist in document preparation.
• Data Entry and Record Keeping: Maintain important records, and handle confidential information responsibly.
• Office Maintenance: Ensure a clean and organized office environment and oversee office events.
• Support for Management: Provide assistance to managers, arrange travel, and prepare meeting agendas.
• Customer Service: Respond to inquiries with professionalism and ensure high-quality service.

• High school diploma or equivalent; certification in office administration is a plus.
• Proven experience in an office setting.
• Strong communication skills and proficiency in Microsoft Office Suite.
• Excellent organizational skills with attention to detail.
• Proactive and reliable attitude.

• Reviewing data forms and checking them for accuracy and completeness.
• Entering data using computer programs and analyzing it according to statistical systems.
• Storing the entered information and making the necessary backups.
• Complying with data and information confidentiality instructions.

• Bachelor's degree in Accounting, Business Administration, Executive Secretarial, Programming and Computer Science, or Information Technology.

• Proficiency in using basic computer programs.

-Personal characteristics/
-Integrity, good conduct, and behavior.

-Politeness in expression, so that one has a lovable personality.

-Discretion, not revealing any work secrets, and maintaining work privacy.

-The ability to understand visitors and treat them with a pleasant spirit.

-Understanding the rules of courtesy, whether with superiors, subordinates, colleagues, or visitors.

-The ability to speak clearly and steadily.

-Enjoying a spirit of readiness to participate with others in work and solve their problems.

-The ability to choose her clothes with good taste, achieving elegance and cleanliness in appearance and attire.

-The ability to bear responsibility towards herself, her boss, her work, her coworkers, and the public dealing with the president's office.

-Enjoying good health that enables her to be active and dynamic.

-Having self-confidence and both physical and mental health.

-Courage away from feelings of fear, embarrassment, and anxiety.

-The ability to manage oneself, manage time, prioritize tasks, observe carefully, and react quickly.

-Getting rid of negative behaviors, such as nervousness, hastiness, and procrastination.

-Creativity in problem-solving and negotiating positively.

-Politeness and decorum in conversation, having broad knowledge and reading, and developing self-culture.

-Welcoming everyone warmly, suitable to the cause of courtesy.

-Taking the initiative to assist visitors as much as possible and fulfill their desires.

-Being careful not to interfere in the colleagues' specializations or misuse the delegated authority by the manager to accomplish some administrative tasks.
Practical characteristics:
-Familiarity with modern office management and development methods.

-Familiarity with the concepts of total quality management.

-Proficiency in using computer programs and office machines and maintaining and following them up.

-Willingness for continuous self-improvement, enhancing efficiency, and training.

-Familiarity with skills for preparing studies, research, and surveys.

-Enjoying wide knowledge and culture and the ability for creative thinking and reading.

-The ability to express and formulate correspondence and convey information smoothly.

-Familiarity with the principles of translation and finding titles, terminologies, and authorship.

-The ability to establish internal regulations and organize work and apply the system.

-Proficiency in using communication protocols and using phones and conversation etiquette.

-Enjoying team spirit at work and how to gain employee loyalty.

-Familiarity with general administrative and technical information and methods of measuring public opinion.

-Being acquainted with labor laws, internal regulations, and state laws.

-The ability to handle organizing bookings, flights, and hotels.

-The ability to analyze and validate statistical and financial data.

-The ability to retain information, archive it, and refer back to it.

-Acceptance of constructive criticism and suggestions with an open heart that interacts with experts.

-Commitment to deadlines, honesty, integrity, and credibility in work to be an example and a role model.

-The ability to obtain sources of global and local information.

-The ability to persuade, negotiate, and administrate marketing.

Secondly - The scientific traits of the secretary:

-Educational qualifications with a scientific degree related to her field of work.

-Culture, broad knowledge, and continuously updating her information.

-Familiarity with all that relates to her work, and growing her knowledge in all aspects of her job.

-Awareness of all decisions, legislations, laws, systems, and regulations pertaining to the institution she works for.

-Familiarity with aspects of psychology and human public relations.