Full-time Administrative specialist Jobs in Saudi Arabia

Join Parsons as an Office Administrator!
At Parsons, we harness the potency of innovation to tackle complex challenges and deliver exceptional results for our clients. We're looking for an enthusiastic Office Administrator to enhance our operations in Jazan.

Key Responsibilities:

• Manage the General Manager's office, including appointments, meetings, and communications.
• Coordinate logistics such as travel arrangements and accommodations.
• Develop reports and presentations.
• Liaise with clients to determine requirements and objectives.
• Assign tasks to teams and assist in schedule management.
• Maintain documentation and handle files efficiently.
• Prepare statistical reports and ensure data integrity.

Required Skills:

• Bachelor's Degree in Business Administration, SCM, Accounting, or related field.
• 03 years of experience in project coordination or administration.
• Strong organizational and multi-tasking skills.
• Proficiency in Microsoft Office Suite.
• Commitment to confidentiality and professional conduct.

Why Join Parsons?
We offer competitive benefits including financial wellness, work-life harmony, career development, and health programs. Our commitment to your growth and wellbeing is paramount. Join us and aim for the stars!

Join our team as an Administration Specialist!
We are looking for a dedicated professional to ensure the efficient and smooth day-to-day operations of our office in Riyadh. Your role will involve overseeing administrative procedures, supporting compliance with Saudi labor regulations, and facilitating communication between management and staff.

Key Responsibilities:

• Oversee general administrative activities and office operations.
• Maintain and organize physical and digital files, records, and reports.
• Support visa processing, work permits, Iqama renewals, and GOSI/Saudi Labor Law compliance.
• Coordinate meetings, travel arrangements, accommodations, and logistics for employees and guests.
• Prepare and distribute internal communications, circulars, and memos.
• Liaise with vendors, suppliers, and service providers.
• Manage office supplies, inventory, and procurement.
• Support onboarding of new employees, including documentation and workspace setup.
• Assist in managing facility maintenance, security, and safety compliance.
• Provide administrative support to executives and departments as needed.

Qualifications & Experience:

• Bachelor’s degree in Business Administration, Management, or related field.
• 23 years of relevant experience in administrative roles, preferably in KSA.
• Knowledge of Saudi Labor Law, GOSI, Muqeem, and related platforms is a plus.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Skills:

• Excellent organizational and time-management skills.
• Strong communication skills in both Arabic and English.
• Attention to detail and a high level of accuracy.
• Ability to handle confidential information with discretion.
• Problem-solving and multitasking abilities.
• Customer service orientation.

Join the Team at Bandar AlMansoour Architects
We are looking for an Administrative Support Specialist to join our dynamic design studio in Al Ahsa. As an integral part of our team, you will play a crucial role in supporting our administrative and technical operations, ensuring that our projects run smoothly.

Key Responsibilities:

• Daily coordination between administrative and technical teams.
• Organizing schedules, meetings, and reports.
• Handling logistical tasks related to project needs.
• Managing procurement requests and supplies.
• Communication with internal and external stakeholders.
• Supporting documentation and general office operations.

Qualifications:

• Bachelor's degree in Business Administration.
• Minimum of 2 years of experience in administrative support or logistics.
• Proficiency in Microsoft Office programs.
• Strong organizational and communication skills.
• Prior experience in architectural or municipal projects is a plus.

If you are passionate about architecture and design and believe you meet the qualifications above, we invite you to apply for this exciting opportunity.

About the Role:
The Administrative Specialist is responsible for organizing and coordinating projects to ensure successful completion of assigned tasks. This role involves working closely with team members, stakeholders, and management to streamline processes and maintain effective communication.

Responsibilities:

• Provide direct administrative support to employees, including preparing reports, reviewing documents, and managing schedules.
• Schedule and organize meetings, ensuring all logistical details are effectively managed.
• Responsible for handling incoming and outgoing communications, including emails, messages, phone calls, and letters, with a high level of professionalism and accuracy.
• Oversee daily office operations, including inventory management, monitoring supplies, ordering office materials as needed.
• Maintain organized and updated records, files, and databases, ensuring compliance with authority policies and confidentiality protocols.
• Coordinate and follow up on office projects and internal procedures, ensuring deadlines are met.
• Handling administrative issues promptly and efficiently to ensure the continuity of workflow without delay.
• Perform any other related job duties as assigned.

Qualifications:

• 3+ years’ experience in administrative support roles.
• Excellent organizational skills and attention to detail.
• Excellent written and spoken Arabic/English.

About the Role:
The Administrative Specialist is responsible for organizing and coordinating projects to ensure successful completion of assigned tasks. This role involves working closely with team members, stakeholders, and management to streamline processes and maintain effective communication.

Responsibilities:

• Provide direct administrative support to employees, including preparing reports, reviewing documents, and managing schedules.
• Schedule and organize meetings, ensuring all logistical details are effectively managed.
• Responsible for handling incoming and outgoing communications, including emails, messages, phone calls, and letters, with a high level of professionalism and accuracy.
• Oversee daily office operations, including inventory management, monitoring supplies, ordering office materials as needed.
• Maintain organized and updated records, files, and databases, ensuring compliance with authority policies and confidentiality protocols.
• Coordinate and follow up on office projects and internal procedures, ensuring deadlines are met.
• Handling administrative issues promptly and efficiently to ensure the continuity of workflow without delay.
• Perform any other related job duties as assigned.

Qualifications:

• 3+ years’ experience in administrative support roles.
• Excellent organizational skills and attention to detail.
• Excellent written and spoken Arabic/English.

Join Alfaisal University as an Administrative Specialist!
We are seeking a dedicated and professional Administrative Specialist in the College of Business to assist the department head in managing day-to-day tasks. This role is critical in ensuring the smooth operation of the college and requires a strong commitment to student engagement and operational excellence.

Key Responsibilities:

• Develop a thorough understanding of the Bachelor Business Administration (BBA) degree program.
• Oversee daily office activities, including email responses and form processing.
• Implement and ensure compliance with departmental policies.
• Advise students on probation and monitor their progress.
• Assist in supervising attendance and performance of support staff.
• Supervise college assessments and manage exam logistics.
• Coordinate arrangements for college events, including orientations and graduation ceremonies.
• Maintain accurate records and produce departmental statistics.
• Manage schedules and perform various administrative tasks as required.

Qualifications:
A Bachelor’s degree in Business Administration, Human Resources, Public Relations, or equivalent from an accredited institute is required, along with a minimum of four years’ experience in administrative tasks or student services.

Join us to contribute to the academic excellence at Alfaisal University!

Join York Towers as an Administration Specialist!
York Towers, a leading global luxury real estate development company, is looking for an Administration Specialist to ensure efficient office operations in our Riyadh location. With a reputation for delivering exceptional properties since 2016, we manage multiple projects across five countries.

Job Summary:
The Administration Specialist will oversee administrative procedures and facilitate communication between management and staff. This position supports compliance with Saudi labor regulations and coordinates office logistics.

Key Responsibilities:

• Manage general administrative activities and support office operations.
• Organize and maintain physical and digital files, records, and reports.
• Assist with visa processing, work permits, and Iqama renewals.
• Coordinate meetings and travel arrangements.
• Prepare and distribute internal communications.
• Liaise with vendors and service providers.
• Manage office supplies and procurement processes.
• Support new employee onboarding and facility maintenance.

Qualifications & Experience:

• Bachelor’s degree in Business Administration or related field.
• 23 years of relevant administrative experience, preferably in Saudi Arabia.
• Familiarity with Saudi Labor Law and GOSI is a plus.
• Proficient in MS Office applications.
• Strong organizational and communication skills in both Arabic and English.

Apply now and be a part of our dynamic team!

Join our dynamic team at Syncrow IoT Solutions!
We are currently seeking a dedicated and professional Admin Officer to be the first point of contact for our external suppliers and guests in Riyadh. The successful candidate will play a vital role in ensuring smooth office operations and maintaining effective communication.

Key Responsibilities:

• Serve as the primary contact for external suppliers and guests, guiding them to the appropriate offices.
• Respond to calls and emails promptly or redirect them to the appropriate departments.
• Answer all inquiries professionally following standard operating procedures (SOP).
• Establish, implement, and manage standard operating procedures as necessary.
• Maintain records of visitors/calls and follow appropriate security procedures.
• Coordinate office operations, support office staff, and maintain office systems.
• Arrange comprehensive travel and courier services.
• Organize office operations, including payroll preparation, expense reporting, and correspondence processing.
• Coordinate office repairs and maintenance.
• Assist the finance department with bookkeeping, budget preparation, and other tasks as requested.
• Support the HR department in achieving all objectives as required.
• Manage office supplies.
• Assist colleagues as needed.
• Perform daily office activities as needed.

Required Skills:
Good English language skills; prior administrative experience preferred.

This role is designed for Saudi nationals aiming to grow in an entry-level position, providing an exciting opportunity for those looking to develop their career in a supportive environment.

Join Arabian International Company for Steel Structures as an Administrative Officer!
We are seeking a proactive and detail-oriented individual to manage our office operations and support our administrative functions. The ideal candidate will oversee daily workflow, ensuring efficient operations and effective communication both internally and with external stakeholders.

Responsibilities:

• Oversee daily office operations and decision-making for workflow issues.
• Manage meeting schedules and ensure participants are prepared.
• Maintain filing systems for easy access to key documents.
• Assist in budget preparation and financial tracking, providing reports to management.
• Support recruitment efforts including organizing interviews and onboarding.
• Serve as a point of contact for internal and external communication.
• Implement office policies for improved operational efficiency.
• Prepare correspondence, reports, and presentations with accuracy.
• Evaluate office supply needs and manage inventory.

Desired Skills and Qualifications:

• Bachelor's degree in Business Administration or a related field preferred.
• At least 3 years of relevant administrative experience.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent communication skills in English; additional languages are a plus.
• Strong organizational skills with attention to detail.
• Ability to work independently and as part of a team.
• Familiarity with basic accounting principles.
• Proactive problem-solving abilities and a positive attitude.

This is an exciting opportunity to contribute to a vibrant workplace in the metals industry. We look forward to your applications!