Receptionist Jobs in Saudi Arabia

• Welcome and assist members and guests as they enter our fitness center.
• Manage bookings and appointments efficiently.
• Handle administrative tasks and support the smooth operation of the front desk.
• Provide information about services and programs offered by Fitness Time.

• Strong interpersonal and communication skills.
• Ability to work in a fast-paced environment.
• Prior experience in a receptionist or customer service role is an advantage but not mandatory.

• Greet visitors and clients in a professional and friendly manner.
• Schedule appointments and coordinate meeting bookings.
• Manage incoming and outgoing mail and administrative documents.
• Provide daily administrative support to the management team.
• Maintain cleanliness and organization of the reception area.
• Assist with logistical support during events and meetings.

• Minimum of a high school diploma; a diploma or bachelor’s degree in Business Administration or a related field is preferred.
• Preferably 1+ year of experience in reception or customer service.
• Excellent communication skills in both Arabic and English.
• Professional appearance and ability to interact with diverse personalities.
• Proficiency in computer use and Microsoft Office applications.

• A professional and supportive work environment.
• Opportunities for career development and growth.

• Oversee and coordinate daily office operations, ensuring smooth workflow.
• Monitor office supplies and equipment, ensuring that everything is well-maintained, stocked, and operational.
• Act as the point of contact for office-related services such as cleaning, maintenance, and security.
• Implement and enforce office policies and procedures, ensuring all employees adhere to operational standards.

• Support reception team, ensuring their tasks are completed effectively and on time.
• Foster a positive work environment by promoting teamwork, accountability, and high-performance standards.
• Provide training and ongoing support to team members, particularly in areas such as office procedures, software usage, and customer service.

• Prepare and maintain office-related reports, such as office supply usage and maintenance issues.
• Coordinate with other departments to ensure that operational needs and requests are addressed promptly.

• Bachelor's degree in Business Administration, Office Management, or a related field (or equivalent experience).
• Minimum of 5 years of experience in office management or a related role.
• Strong organizational, leadership, and communication skills.

• Welcoming patients upon their arrival.
• Coordinating appointments and ensuring exceptional customer service.

• Effective communication skills.
• Ability to handle various situations professionally.

Job Type: Temporary Part-time 

Tasks and Responsibilities:

1. Welcoming Visitors:

 - Greeting visitors and office staff in a professional and courteous manner.

 - Ensuring visitor registration and directing them to the appropriate place.

2. Managing Phone Calls:

 - Answering phone calls and directing them to the relevant departments.

 - Handling basic inquiries and providing necessary information.

3. Organizing Appointments:

 - Scheduling appointments and meetings for employees and assisting in managing calendars.

 - Following up on appointments and ensuring the necessary supplies for meetings are available.

4. Administrative Coordination:

 - Providing administrative support such as preparing documents and attendance reports.

 - Assisting in other tasks as needed.

5. Representing the Company:

 - Maintaining the company's image through positive interaction with visitors and clients.

 - Ensuring that the office environment reflects the company's values and culture.

Required Qualifications:

- Diploma or Bachelor's degree in Business Administration or a related field.

- Previous experience in reception or customer service is considered an additional advantage.

- Excellent communication skills in both Arabic and English.

- Ability to work under pressure and handle different situations professionally.

- Proficiency in using computers and basic office software.

Working Hours: 

Temporary, may require working flexible hours based on client needs. 

If you are looking for an opportunity to develop your skills in a professional environment and represent an outstanding company, please apply for this position.

• Greet and assist visitors, manage incoming calls, and provide general administrative support to ensure smooth office operations.
• Schedule meetings, appointments, and maintain office calendars.
• Perform day-to-day administrative duties including filing, typing, copying, scanning, and binding of documents.
• Manage office supplies inventory – monitor stock levels, place orders, and follow up on deliveries.
• Maintain petty cash and ensure proper documentation of all transactions.
• Enter data into ERP systems and maintain accurate and up-to-date records.
• Prepare letters, memos, presentations, and reports as required.
• Assist in HR and admin-related tasks such as maintaining employee records, coordinating onboarding formalities, and updating attendance registers.
• Coordinate with vendors, service providers, and maintenance teams for office facilities management.
• Handle travel arrangements, hotel bookings, and transport coordination for staff when required.
• Support internal teams by coordinating across departments to ensure timely completion of administrative and operational tasks.
• Ensure the reception area and common office areas are clean, professional, and well-maintained.
• Contribute to the team’s efficiency and effectiveness through strong communication and organizational skills.

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• 2–3 years of experience in a similar administrative or front office role (Freshers with strong communication and basic ERP knowledge may also apply).

• Proficient in MS Office (Word, Excel, Outlook).
• Experience with ERP systems or willingness to learn.
• Basic knowledge of office equipment (printers, scanners, PBX systems).

• Excellent verbal and written communication skills.
• Strong time management, multitasking, and organizational abilities.
• Professional appearance and demeanor.
• High level of integrity and attention to detail.
• Ability to handle confidential information with discretion.