Receptionist Jobs in Saudi Arabia

• Manage schedules, appointments, and meetings.
• Prepare and maintain correspondence, reports, and documents.
• Handle incoming calls, emails, and other communications.
• Organize and maintain physical and electronic filing systems.
• Record meeting minutes and follow up on action items.
• Coordinate with departments and external parties as needed.
• Maintain confidentiality of company information.
• Perform other administrative duties assigned by management.

• Manage the end-to-end billing cycle ensuring accuracy and compliance.
• Assist in the administration of employee visas, labor contracts, maintaining a master digital archive.
• Document workflows to support seamless operations during peak times.
• Identify bottlenecks and suggest improvements in team workflows.
• Manage office vendor contracts and resources.

• 4+ years of experience in an Operations or Admin role.
• Expert proficiency in MS Excel with experience in ERP or accounting.
• Fluency in English (B1 level or higher).
• A process-oriented mindset.
• Eligibility to work as a Saudi national.
• Ability to start immediately.

About the Facility Officer Role

Eaton, a global leader in energy management, is seeking a Facility Officer to manage and control all Quality and Safety documentation for its KSA facilities. This role is crucial in ensuring compliance with government requirements and certifications. The Facility Officer will also support the management of various facility-related operations, contributing to the effective and safe functioning of the company's sites.

Key Responsibilities

• Manage and maintain site documentation pertaining to Quality, Safety, and employee training records.
• Ensure adherence to site safety and hygiene standards, and oversee 5S activities.
• Manage site utility bills, including telecommunications and other site-related expenses.
• Liaise with government officials to ensure compliance with requirements and certifications from entities such as CR, SAGIA, and the Ministry of Civil Affairs.
• Oversee the management of office supplies, including stationery and consumables.
• Coordinate company events in collaboration with other departments.
• Monitor and control attendance records for support staff, such as cleaning and tea service personnel.
• Provide support for visitor travel arrangements, including tickets, transportation, and hotel reservations.
• Manage employee access cards and ensure compliance with Eaton's access control policies.
• Support site activities including town halls and engagement events.
• Maintain office entry and exit records and oversee related activities.
• Perform other duties related to documentation and facility management as required.

Qualifications and Requirements

• A higher diploma certificate is required; a Bachelor's degree is preferred.
• A minimum of 2 years of relevant experience in a similar role is preferred.

Required Skills and Competencies

• Professional proficiency in English.
• Familiarity with MS programs, SAP, STC, MOBILY, and other relevant portals is preferred.
• Good communication skills and a proactive approach.

Work Location and Type

This is a full-time position based in Dammam, Eastern Province, Saudi Arabia.

About the Role

Silah Tamkeen is seeking a dedicated Recreation Attendant to join their team in Dhahran, Eastern Province, Saudi Arabia. This full-time position is integral to managing the daily operations of the facility's recreational activities, ensuring a positive and safe experience for all members and visitors. The Recreation Attendant serves as a primary point of contact, responsible for providing exceptional service, managing inquiries, and contributing to the smooth functioning of the recreation center.

Key Responsibilities

• Adhere strictly to all company policies and procedures to ensure operational efficiency and safety.
• Deliver exceptional customer service to all members, non-members, and users of the facility.
• Assist with new member enrollment and address inquiries from current members.
• Greet members and users of the gym and recreation facilities upon arrival at reception.
• Verify memberships and efficiently check in members.
• Register prospective members and guide them to the appropriate personnel.
• Provide information regarding class availability and handle cancellation inquiries.
• Ensure the safety and security of all visitors, members, and staff at all times.
• Serve customers, process payments for activities, and accurately account for all transactions at the end of each shift.
• Welcome members and visitors, providing accurate information about offered programs and activities.
• Create a positive first impression of the gym and recreation facility through a welcoming demeanor and tidy appearance.
• Handle telephone inquiries professionally and record messages accurately.
• Maintain a clean and tidy environment at the reception and surrounding areas.
• Record and maintain clear and accurate records of all queries, complaints, lost property, and repair requests, ensuring information is delegated to and resolved by the relevant department.
• Undertake other duties of a similar professional nature as requested by management.
• Assist in all projects as delegated by management.

Qualifications and Requirements

• High school diploma or equivalent is required.
• A minimum of 3 years of experience in a similar environment is essential.
• Possession of an internationally recognized Lifeguard Qualification (RLSS/STA desirable).
• Hold an internationally recognized First Aid Certification, including CPR/AED training.
• Must have a Safeguard certification.

Required Skills

• Exceptional interpersonal and communication skills.
• Strong customer service abilities.
• Proficiency in enforcing safety policies.
• Excellent spoken and written English language proficiency.

Work Environment and Details

This is a full-time position located in Dhahran, Eastern Province, Saudi Arabia. The role involves direct interaction with members and visitors within the recreation facility, requiring a professional and customer-focused approach at all times. Experience required for this role is between 2-5 years.

First: Job Objective

Manage order and payment operations efficiently and accurately, ensuring a smooth and fast ordering experience for restaurant customers, in line with the service and quality standards adopted by the company.

Second: Tasks and Responsibilities

1. Receive customer orders inside the restaurant or through takeout.
2. Enter orders accurately through the point of sale system.
3. Collect cash and electronic payments and deliver the invoice.
4. Ensure the order's accuracy before delivering it to the customer.
5. Coordinate with the kitchen to ensure the speed and quality of order execution.
6. Effective communication with the work team and direct manager.
7. Maintain cleanliness and organization of the cashier area and ensure the availability of necessary tools.
8. Match cash and sales reports at the end of the shift.
9. Report any financial discrepancies or operational notes to management.
10. Professionally handle customer complaints and escalate them when necessary.
11. Full knowledge of product components and the ability to explain them to customers.

Third: Qualifications and Requirements

Fourth: Required Skills

1. Speed and accuracy in entering orders.
2. Communication and customer service skills.
3. Ability to handle work pressure and peak times.
4. Teamwork spirit.
5. Good handling of financial amounts.

Fifth: Working Hours and Location

• Working Hours: According to the approved shift system, with acceptance of shift variations per the contract.
• Work Location: Inside the restaurant or the pickup area.

Sixth: Operational Procedures

If the employee is assigned a task outside their expertise:

Perform the task if it does not affect the core responsibilities, with notification to the direct manager if it conflicts with job responsibilities.

In case of discovering an error in the financial custody:

Notify the direct manager immediately, review reports, and do not act individually with the amount except according to the approved procedure.

If the work pressure exceeds capacity:

Request support, organize priorities, maintain calmness, and avoid haste that causes operational errors.

In case of customer order delay:

1. Apologize to the customer professionally.
2. Explain the reason for the delay.
3. Follow up on the order with the kitchen immediately.
4. Notify the manager when the allowed time is exceeded.
5. Follow up on the order until delivery.

First: Job Objective

Manage order and payment operations efficiently and accurately, ensuring a smooth and fast ordering experience for restaurant customers, in line with the service and quality standards adopted by the company.

Second: Tasks and Responsibilities

1. Receive customer orders inside the restaurant or through takeout.
2. Enter orders accurately through the point of sale system.
3. Collect cash and electronic payments and deliver the invoice.
4. Ensure the order's accuracy before delivering it to the customer.
5. Coordinate with the kitchen to ensure the speed and quality of order execution.
6. Effective communication with the work team and direct manager.
7. Maintain cleanliness and organization of the cashier area and ensure the availability of necessary tools.
8. Match cash and sales reports at the end of the shift.
9. Report any financial discrepancies or operational notes to management.
10. Professionally handle customer complaints and escalate them when necessary.
11. Full knowledge of product components and the ability to explain them to customers.

Third: Qualifications and Requirements

Fourth: Required Skills

1. Speed and accuracy in entering orders.
2. Communication and customer service skills.
3. Ability to handle work pressure and peak times.
4. Teamwork spirit.
5. Good handling of financial amounts.

Fifth: Working Hours and Location

• Working Hours: According to the approved shift system, with acceptance of shift variations per the contract.
• Work Location: Inside the restaurant or the pickup area.

Sixth: Operational Procedures

If the employee is assigned a task outside their expertise:

Perform the task if it does not affect the core responsibilities, with notification to the direct manager if it conflicts with job responsibilities.

In case of discovering an error in the financial custody:

Notify the direct manager immediately, review reports, and do not act individually with the amount except according to the approved procedure.

If the work pressure exceeds capacity:

Request support, organize priorities, maintain calmness, and avoid haste that causes operational errors.

In case of customer order delay:

1. Apologize to the customer professionally.
2. Explain the reason for the delay.
3. Follow up on the order with the kitchen immediately.
4. Notify the manager when the allowed time is exceeded.
5. Follow up on the order until delivery.

We are looking for a receptionist and salon supervisor who is professional, well-organized, and capable of managing daily tasks efficiently.

Job responsibilities:

▫️ Manage the reception, greet clients, and provide a unique experience from the first visit
▫️ Answer calls and messages, organize bookings and appointments (4 days a week as a receptionist)
▫️ Supervise the workflow inside the salon and monitor service quality and team commitment (4 hours daily as a supervisor)
▫️ Follow up on daily operations, organize tasks, and coordinate with the team to ensure professional workflow
▫️ Handle inquiries and direct them appropriately while maintaining an organized and professional work environment


Requirements:
Excellent communication skills and politeness in dealing with clients
Organized personality and capable of managing multiple tasks efficiently
Responsibility and good judgment in a fast-paced work environment
Attention to detail and professional appearance
Previous experience in reception or salon field is preferred

• Front Office & Visitor Management: Greet and welcome visitors; manage visitor access as per security procedures; answer and forward calls effectively.
• Administration & Facilities Coordination: Manage office supplies, coordinate maintenance activities, and support administrative functions like documentation and filing.
• Employee & Corporate Support: Assist with employee onboarding and offboarding, and support employee engagement activities.
• Operational Support: Handle reporting, logistics coordination, and vendor communications.

• Strong communication and customer service skills.
• Professional appearance and organizational abilities.
• Proficiency in Microsoft Office.

Job Opening: Receptionist and Administrative Officer – Specialized Martial Arts Club

Working Days: Saturday to Thursday
Working Hours: 4:15 PM to 11:00 PM

📝 About the Job

A specialized martial arts club announces the availability of a receptionist and administrative officer position.
The job includes managing daily operations within the club, receiving members, following up on memberships, and organizing administrative and operational tasks, with a focus on the experience of both adult and child members in an organized and safe sports environment.

🎯 Tasks and Responsibilities

• Receive members and visitors professionally and represent the club positively.
• Manage the membership system (register new members – renewals – follow up on cases).
• Monitor member check-in and check-out and update data in the system.
• Follow up on expiring memberships and notify members about renewals.
• Work on the member management system and enter data accurately.
• Monitor children's exit after training and ensure they are safely handed over to their guardian.
• Perform daily administrative tasks within the club (organization – files – general follow-up).
• Respond to member inquiries and resolve minor issues or escalate them to management when needed.
• Maintain order and discipline in the reception area and club premises.

⭐ Requirements

• Commitment and punctuality in working hours.
• Honesty and high responsibility, especially in dealing with memberships and children.
• Good communication skills with children, adults, and parents.
• Ability to organize and work in a professional sports environment.
• Previous experience in administrative or reception work is preferred (not required).
• Ability to use electronic systems for member management.

💡 Job Benefits

• Working in a specialized martial arts club.
• Professional and organized sports work environment.
• Opportunity to gain experience in management and customer interaction.
• Incentive system linked to performance and memberships.

📍 Important Notes

The job requires seriousness and full commitment, especially in monitoring children and memberships, while ensuring a safe and organized experience for members within the club.