Secretary Jobs in Al khobar

Join Our Team as an HR Coordinator through the Tamheer Program!
Assystem Radicon, a leader in supporting Saudi Arabia's switch to low-carbon energy, is excited to offer a unique opportunity for motivated candidates to become part of our Human Resources Department through the Tamheer Program, in collaboration with the HRDF (Human Resources Development Fund).

Location: Al Khobar

About the Tamheer Program:
This program is designed to provide hands-on experience in various HR functions, making it an excellent stepping stone for those looking to advance their career in Human Resources.

Key Responsibilities:

• Support day-to-day HR operations including employee documentation and data management.
• Assist in the onboarding and orientation of new hires.
• Contribute to internal HR projects and initiatives.
• Provide general administrative support to the HR team.

Eligibility Criteria:

• Registered in the HRDF Tamheer Program via the Taqat platform.
• Not currently employed in the public or private sector.
• Have not previously participated in the Tamheer Program.

How to Apply:
Submit your application through the HRDF (Hadaf) website with the corresponding Tamheer Application Numbers based on your qualifications.

Program Benefits:

• Monthly stipend provided by HRDF.
• Practical training and mentoring by experienced HR professionals.
• Certificate of completion from HRDF upon successful participation.

Qualifications: Diploma or Bachelor Degree in Business Administration, Human Resources, or related fields.

We promote diversity within our workplace and believe that innovative solutions come from bringing together people with different backgrounds and perspectives. Join us to help shape the future!

Join Our Team as an HR Coordinator!
At Eram Talent, we are a leading Talent Acquisition Consultancy, dedicated to providing exceptional recruitment solutions across multiple industries such as Oil & Gas, Infrastructure, Energy, and Health Care. We are currently seeking a detail-oriented and proactive HR Coordinator to support our human resources team.

Key Responsibilities:

• Coordinate and assist in the recruitment process, including job postings, resume screening, scheduling interviews, and candidate communication.
• Maintain accurate employee records and HR documentation, ensuring compliance with policies and legal requirements.
• Assist in onboarding processes for new hires, including orientation and necessary training.
• Support employee engagement initiatives and organize HR-related events.
• Provide assistance in performance management processes, including tracking evaluations and feedback.
• Prepare and distribute HR reports and presentations as needed.
• Act as a point of contact for employee inquiries regarding HR policies and benefits.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 3 years of experience in an HR role or related administrative function.
• Strong understanding of HR principles and relevant employment laws.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks effectively in a fast-paced environment.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office and HR software applications.

Compensation: Salary is competitive and will be determined based on the qualifications of the successful candidate.

Join DHL Express as an Office Manager!
Are you ready to be part of a globally recognized company known for its commitment to quality and customer service? At DHL Express, we connect people worldwide, improving lives through the power of global trade.

Overall Role Purpose:
The Office Manager plays a vital role in assisting the Country Manager and the senior management team. Your responsibilities will vary daily, ensuring the smooth operation of office functions during diverse projects and meetings.

Your Tasks:

• Perform executive assistant duties including managing correspondence and preparing professional presentations.
• Organize and coordinate meetings, luncheons, and events, managing travel arrangements.
• Attend management meetings, preparing minutes for circulation.
• Maintain filing systems and manage communication channels for the Senior Management Team.
• Support marketing and HR teams in event planning and execution.
• Oversee various office functions ensuring smooth daily operations.

Your Profile:

• Bachelor's degree.
• 5+ years of experience in an Executive Assistant or Office Management role.
• Excellent written and verbal communication skills in Arabic and English.
• Strong organizational and time management skills.

Our Offer:
Join a company that offers strong career support, a great work culture, and a diverse benefits program. If you are ready to take on this challenge, we look forward to receiving your application!

Join SRMG as an Editorial Secretary!
As the largest integrated media group in the MENA region, we have been reshaping the media landscape since 1972. Our mission is to deliver powerful stories and insights across various platforms. We are looking for an Editorial Secretary to support our editorial team in maintaining quality standards in our production.

Duties and Responsibilities:

• Ensure adherence to quality standards and style guides in final editorial content.
• Proofread and format materials for accuracy.
• Assist in fact-checking processes and ensure compliance with legal guidelines.
• Help with headline writing and layout enhancements.

Qualifications and Skills Required:

• Diploma or Bachelor’s degree in Arabic, Journalism, or Media Studies.
• 510 years of experience in editorial support roles.
• Excellent command of Arabic grammar and style.
• Strong attention to detail with proofreading skills.
• Able to work effectively under tight deadlines.
• Familiarity with editorial workflows and print-related software.

Join Almana Hospitals as a Secretary
We are seeking a dedicated Secretary to be part of our team at Almana Hospital in Al Khobar. This is a fantastic opportunity to contribute to our organization while developing your professional skills.

Key Responsibilities:

• Provide administrative support to ensure efficient operation of the office.
• Communicate effectively with staff, clients, and visitors.
• Manage schedules, handle requests, and perform various office tasks.

Qualifications:

• 13 years of experience in a similar role.
• Bachelor's degree in Business Administration or a related field.
• Strong written and verbal communication skills in English.

We look forward to your application!

Join Our Dynamic Team as a Secretary to the Chief Operating Officer (COO) at NBTC
We are looking for a dedicated and professional Secretary to support our COO. This position requires high-level administrative skills, confidentiality, and strong coordination capabilities.

Key Responsibilities:

• Managing calendars, scheduling meetings, and coordinating travel arrangements
• Preparing reports, presentations, and official correspondence
• Acting as a liaison between departments and the COO’s office
• Handling confidential and sensitive information with discretion
• Supporting both strategic and operational administrative tasks

Qualifications:

• Minimum 2 years of experience in executive-level administrative support
• Fluency in English is a must
• Immediate joiners preferred

NBTC is an equal opportunity employer committed to empowering Saudi talent. Apply now and be a part of our growing team!

Join Our Team as an Executive Assistant!

We are looking for a dedicated Executive Assistant to provide vital support to the Director of Teaching and Learning at the ISG District Office. This full-time position is essential for managing strategic initiatives and daily operations within our teaching and learning framework.

Key Responsibilities:

• Support child protection initiatives and maintain safety and security protocols.
• Provide comprehensive administrative support including managing calendars, scheduling meetings, and organizing office filing systems.
• Serve as the primary point of contact for administrators, employees, parents, and external partners.
• Handle sensitive and confidential information with discretion.
• Assist in planning events and managing relationships with consultants and vendors.
• Contribute to decision-making processes and evaluate departmental programs.

Qualifications:

• Bachelor’s degree in a related field.
• Proficient in MS Office and Google Suite.
• Experience as an executive or personal assistant, and supervising staff is preferred.

Skills Required:

• Excellent verbal and written communication skills in English.
• Strong organizational and time management abilities.
• Ability to exercise discretion and maintain confidentiality.

This position is based in Al Khobar, Eastern Saudi Arabia, and is open exclusively to Saudi Nationals. The anticipated start date is August 132025.

Join Meras International Investment Company as a Human Resources Coordinator!
We are dedicated to attracting the best Saudi talents while promoting inclusivity for individuals with special needs throughout our diverse work fields.

Key Responsibilities:

• Serve as the primary point of contact for employees, addressing inquiries related to work policies, attendance, and vacations.
• Communicate directly with employees regarding new policies or changes affecting their work.
• Ensure compliance with safety and quality regulations throughout the department to safeguard employees and uphold environmental standards.
• Prepare regular reports related to human resources performance, including attendance statistics, leave reports, and performance data.
• Assist in developing and improving human resources policies and procedures.

Required Skills:

• Ability to prioritize tasks effectively.
• Strong communication skills with employees and management, both verbal and written.
• Active listening skills to address employee complaints and provide suitable solutions.
• Build positive relationships across departments.
• Analyze issues and make quick, effective decisions.
• Handle employee conflicts and offer satisfactory resolutions.
• Collaborate with various departments to ensure smooth operations.

Basic Knowledge:

• Ability to work within a team and coordinate efforts with colleagues.
• Understanding of labor laws and regulations related to human resources.
• Basic knowledge of applicant tracking systems.
• Proficiency in various databases and human resources systems.
• Basic knowledge of Microsoft Office and human resources management software.
• Good command of English, both spoken and written.

Qualifications and Experience:

• Bachelor's degree or diploma in Human Resources or equivalent.
• Experience of one year or more.

Join Our Team as a Catering & Events Sales Coordinator!
At InterContinental Hotels, we are seeking a motivated and detail-oriented Catering & Events Sales Coordinator to join our esteemed Al Khobar hotel. In this exciting role, you will be responsible for coordinating catering and event sales, ensuring our guests receive exceptional service and memorable experiences.

Key Responsibilities:

• Respond to client inquiries and special requests, ensuring all details are captured accurately.
• Perform administrative tasks such as preparing proposals, letters, and contracts.
• Conduct sales calls and maintain communication with clients to follow up on their needs.
• Coordinate with different departments to meet guest requirements, including VIP amenities and special requests.
• Resolve guest complaints promptly and ensure customer satisfaction.

Qualifications:

• High School diploma or equivalent; 1 year of experience in sales or catering.
• Fluency in English is a must.
• Ability to stand for extended periods and lift items up to 25 pounds.
• Excellent communication and basic math skills.
• Proficient in PC skills with typing speed of at least 50 wpm.

What We Offer:
At IHG, we believe in empowering our employees with the tools and benefits they need to thrive in their careers. We provide competitive salaries, uniform provisions, room discounts, and extensive training. Join us to become part of an inclusive team that promotes diversity and wellbeing for all employees.

Join Our Team as a Human Resources Coordinator!
At Marriott International, we’re passionate about better serving the needs of travelers everywhere. We are dedicated to providing a guest experience that goes above and beyond. We are currently looking for a Human Resources Coordinator who will play a key role in supporting our HR team.

Key Responsibilities:

• Create and maintain filing systems and office correspondence.
• Handle phone calls, record messages, and assist walk-in candidates.
• Maintain confidentiality and security of employee records.
• Respond to inquiries from employees regarding HR programs and policies.
• Ensure compliance with company standards and provide support to team members.

Preferred Qualifications:

• High school diploma or *** equivalent.
• At least 1 year of related work experience.
• No supervisory experience required.
• Ability to maintain a professional demeanor.

About Us:
Join us at Courtyard, a part of Marriott International, where you can do your best work, belong to an exceptional team, and grow your career. We are committed to non-discrimination on any protected basis and foster an inclusive culture.

Join Emdad Al Khebrat as an HR Coordinator!
We are seeking a dedicated HR Coordinator to support daily human resources activities and coordinate administrative processes related to employees. This role involves contributing to the implementation of programs and policies in conjunction with other teams, with a strong focus on accurate reporting and effective administrative follow-up.

Key Responsibilities:

• Coordinate with various departments to gather HR needs and monitor implementation.
• Prepare periodic HR reports (attendance, performance, leaves, etc.) using Excel tools or HRMS systems.
• Assist in tracking HR-related projects and ensure timely updates on their status.
• Support the application of policies and procedures, ensuring internal compliance.
• Contribute to organizing internal events and awareness programs.

Qualifications:

• Bachelor’s degree in Management Information Systems, Human Resources, or a related field.
• Knowledge of HR management fundamentals (recruitment, performance, leaves, salaries).
• Familiarity with project management principles (basic knowledge of Project Management is preferred).
• Proficient in report preparation and data analysis using Excel or similar tools.
• Strong organizational and meticulous follow-up skills, with a commitment to deadlines.
• Effective communication skills and ability to work collaboratively in a team.

Join MSCEB as an Office Manager!
MSCEB is expanding its footprint in the Kingdom of Saudi Arabia and is seeking a high-caliber Office Manager to lead operations in our Khobar Office. This is a strategic, leadership-level role requiring an experienced Civil or Architectural Engineer.

Key Responsibilities:

• Manage all branch operations, administration, and technical coordination for the Khobar office.
• Lead the identification, evaluation, and onboarding of Saudi-based sub-consultants through formal MOUs.
• Proactively establish new business leads and local partnerships.
• Support tendering processes and ensure project readiness.
• Ensure regulatory compliance with Saudi laws.
• Coordinate closely with Bahrain HQ and liaise with local authorities, clients, and consultants.

Qualifications & Experience:

• Bachelor’s degree in Civil Engineering or Architecture (mandatory).
• Minimum 10 years of total experience, with 5+ years in a leadership role within the Saudi AEC industry.
• Demonstrated ability to build relationships within the public and private sectors.
• Strong network within the Saudi engineering ecosystem.
• Deep knowledge of local compliance requirements.
• Bilingual in Arabic and English is highly preferred.

Preferred Candidate Profile:

• Saudi nationals preferred; experienced residents with valid local knowledge will be considered.
• Excellent communication and negotiation skills.
• Strategic thinker with a hands-on ability to execute and manage teams.

About the Role:
The Administrative Specialist is responsible for organizing and coordinating projects to ensure successful completion of assigned tasks. This role involves working closely with team members, stakeholders, and management to streamline processes and maintain effective communication.

Responsibilities:

• Provide direct administrative support to employees, including preparing reports, reviewing documents, and managing schedules.
• Schedule and organize meetings, ensuring all logistical details are effectively managed.
• Responsible for handling incoming and outgoing communications, including emails, messages, phone calls, and letters, with a high level of professionalism and accuracy.
• Oversee daily office operations, including inventory management, monitoring supplies, ordering office materials as needed.
• Maintain organized and updated records, files, and databases, ensuring compliance with authority policies and confidentiality protocols.
• Coordinate and follow up on office projects and internal procedures, ensuring deadlines are met.
• Handling administrative issues promptly and efficiently to ensure the continuity of workflow without delay.
• Perform any other related job duties as assigned.

Qualifications:

• 3+ years’ experience in administrative support roles.
• Excellent organizational skills and attention to detail.
• Excellent written and spoken Arabic/English.

Join The Grandeur Co. as an Executive Secretary!
We are seeking a highly motivated individual to provide exceptional administrative and organizational support to our Chief Executive Officer (CEO). This role is crucial for ensuring the smooth operation of the executive office and requires someone who values confidentiality and can adapt to a dynamic environment.

Key Responsibilities:

• Manage the CEO’s calendar and schedule meetings, appointments, and travel arrangements.
• Accompany the CEO on business trips and events to provide essential logistical support.
• Prepare and organize documents, reports, presentations, and correspondence for the CEO.
• Screen and prioritize incoming communications.
• Organize meetings, take minutes, and ensure action items are followed up on.
• Handle sensitive information with discretion.
• Coordinate communication between the CEO and both internal and external stakeholders.
• Assist in preparing for board meetings and other executive events.
• Maintain organized filing systems.

Qualifications and Requirements:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 35 years of experience in executive-level administrative support.
• Excellent written and spoken communication skills in Arabic and English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Willingness and ability to travel as required.

About the Role: The Executive Secretary will perform all administrative and clerical duties to support the Chief Legal Officer (CLO). This involves coordinating official communications, organizing meetings and appointments, and managing correspondence and documents. The role ensures high efficiency and strict confidentiality in operations.

Key Responsibilities and Duties:

• Organize the CLO’s schedule and coordinate meetings and official appointments.
• Receive visitors and delegations, coordinating reception procedures.
• Draft and prepare official letters and correspondence in both Arabic and English.
• Organize and securely file documents according to the company's information retention policies.
• Follow up on the implementation of administrative decisions and correspondence issued by the CLO.
• Coordinate travel arrangements and bookings for the CLO.
• Prepare meeting minutes and follow up on decisions and recommendations.
• Handle incoming and outgoing communications, including official emails.
• Perform other administrative tasks as required.

Qualifications and Requirements:

• Bachelor’s degree in Business Administration, Secretarial Studies, Finance, or Law.
• Minimum of 5 years of relevant experience, including 23 years in legal departments.
• Proficiency in computer use and Microsoft Office applications.
• Advanced proficiency in Arabic and English (spoken and written).
• Excellent communication, organizational, and interpersonal skills.
• Strong commitment to confidentiality and professionalism.
• Ability to prepare professional presentations and basic office visuals.

Required Behavioral Competencies:

• Punctuality and commitment to deadlines.
• Courtesy and professionalism in interactions.
• Ability to work under pressure.
• Attention to detail and strong time management skills.

Data entry is required for work in data entry and shipping documents. Experience and proficiency in English, both spoken and written, are required.

About the Role
Join Dr. Sulaiman AlHabib Medical Centers as a Medical Secretary, where you will be part of a dedicated team delivering high-quality healthcare services. This role involves supporting the Medical Head, Medical Administrator, or Medical Director in various administrative tasks. Your knowledge of medical terminology and procedures will be essential in a hospital or clinic environment.

Key Responsibilities:

• Provide secretarial and clerical assistance to the department head, ensuring tasks are completed promptly and accurately.
• Type memos, monthly reports, meeting minutes, and correspondence.
• Maintain departmental diary and generate periodic reports of activities.
• Create presentations for educational functions and assist in organizing department activities.
• Manage schedules, appointments, and meetings while ensuring confidentiality.
• Handle telephone communications and organize office work efficiently.
• Maintain accurate records and comply with healthcare standards set by accreditation bodies.
• Engage in person-centered care initiatives, enriching patient experience with respect and dignity.

Requirements:

• Education: Diploma or equivalent qualification in a related field.
• Experience: Minimum of 2 years of experience as a Medical Secretary/Assistant, preferably in a hospital setting.
• Certification: Relevant certificate preferred.

The financial counterpart is determined based on the percentage system and the achieved results, with the possibility of future bonuses and incentives upon achieving the goals.