Correspondence Clerk Jobs in Al khobar

• Provide administrative and clerical support to the team or department.
• Manage correspondence, filing, document control, and office records.
• Schedule meetings, prepare agendas, and coordinate logistics.
• Maintain reports, trackers, and general administrative documentation.
• Support travel arrangements, office supplies, and day-to-day office operations.
• Coordinate with internal teams and external parties as required.

• Diploma or bachelor’s degree in Business Administration or related field preferred.
• Previous administrative experience is an advantage.
• Proficient in MS Office applications.
• Strong organizational, communication, and time-management skills.

• Manage the OUL calendar, scheduling meetings and communications with stakeholders.
• Handle incoming and outgoing correspondence including emails, phone calls, and letters.
• Assist in preparing reports and presentations as needed by the OUL.
• Maintain accurate records related to division administration.
• Organize departmental meetings and follow up on action items.
• Perform general office duties such as ordering supplies and managing office equipment.
• Track and report data on staff retention and vacancies.
• Support special projects and initiatives, monitoring progress.
• Facilitate communication between the OUL and staff, addressing inquiries.
• Ensure confidentiality of sensitive information and compliance with relevant regulations.

• Minimum of 2 years in an administrative role, preferably in a hospital environment.
• A degree in administration or related field, with necessary computer training.
• Excellent command of oral and written English.
• Strong computer skills including proficiency in MS Excel, Outlook, Word, and PowerPoint.

• Perform clerical duties including scheduling meetings and managing correspondence.
• Support company leadership with administrative tasks.
• Maintain records and interact with clients to provide exceptional customer service.
• Assist with company secretarial obligations to ensure smooth operations.

• Strong clerical skills, including document management and general office tasks.
• Excellent verbal and written communication skills with a professional demeanor.
• Experience in company secretarial work, including compliance and record maintenance.
• Skilled in executive administrative assistance, calendar management, and meeting coordination.
• Proficiency in office software, especially Microsoft Office Suite.
• High organizational skills and attention to detail.
• Bachelor’s degree or equivalent work experience.

• CEO’s Strategic Support: Orchestrate end-to-end schedule including travel, meetings, and conferences.
• Document & Workflow Excellence: Draft CEO correspondence, manage sensitive documents, and support presentation preparation.
• Office Operations: Maintain supplies inventory and ensure equipment functionality.
• Cross-Functional Collaboration: Liaise with external partners and internal teams to streamline workflows.

• 3+ years of experience supporting C-suite/executives, preferably in a tech or fast-paced industry.
• Proficiency in calendar management and stakeholder communication.
• Proactive problem-solver who anticipates needs and drives efficiency.

• Manage the Chief Officer's calendar, scheduling appointments, meetings, and events.
• Prioritize and coordinate conflicting schedules and commitments.
• Plan and coordinate all aspects of the Chief Officer's business travel, including transportation, accommodation, and itineraries.
• Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.
• Draft and prepare written communications on behalf of the Chief Officer.
• Arrange and coordinate meetings, conferences, and events for the Chief Officer.
• Prepare meeting materials, agendas, and take minutes as required.
• Maintain organized filing systems for executive-level documents.
• Conduct research and gather information to support decision-making processes.
• Track and process the Chief Officer's expenses, ensuring compliance with company policies.
• Provide administrative support for special projects as assigned.

• Bachelor's degree in Business Administration or equivalent is required; Master's degree preferred.
• Minimum of 5 years of experience in executive secretarial or administrative support roles.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion and confidentiality when handling sensitive information.

• Attending all incoming and outgoing calls
• Receiving, sending, distributing, and logging all faxes, mails, and courier documents
• Maintaining up-to-date telephone directories for Yokogawa offices, customers, and vendors
• Verifying telephone bills and courier invoices
• Logging visitor details and assisting with the admin group's security schedule

• Proficient in English (speaking, reading, writing)
• Excellent telephone skills

• Good knowledge of Microsoft Office (Word, Excel)
• Strong communication and document management skills

• Act as a trusted partner to the General Manager, managing correspondence, priorities, and follow-ups.
• Curate complex schedules including meetings, travel, and VIP engagements.
• Represent the General Manager with professionalism in communications.
• Prepare executive-level reports and maintain meticulous records.
• Coordinate leadership meetings, forums, and special events.
• Assist with budget tracking and expense reporting.
• Support special projects and leadership engagement activities.

• 3–5 years of experience as a Personal or Executive Assistant, ideally within luxury hospitality.
• Diploma or Bachelor’s degree in Business Administration, Hospitality Management, or related field.
• Strong organizational skills and proficiency in Microsoft Office.
• Fluent in English with strong written and verbal communication skills.
• Professional and discreet when engaging with senior leadership and stakeholders.

• Oversee the reception area, including food and beverage offerings, retail, maintenance, and housekeeping.
• Respond to guest bookings and queries professionally.
• Promote and upsell spa services and retail products.
• Follow the Spa’s Standard Operating Procedures (SOPs), Policies & Forms Manuals.
• Maintain knowledge of spa treatments, services, and products to advise guests appropriately.
• Record reservations and manage appointment schedules.
• Perform confirmation calls and check guests in and out, adhering to payment and cash handling procedures.
• Manage client profiles and prepare daily reports in accordance with SOP.
• Stay informed on resort activities and promote them to guests.
• Handle guest queries and complaints efficiently and professionally.
• Ensure the working environment is clean and organized.
• Monitor supplies and towels, ensuring readiness for guests.

📢 Job Announcement | Host in the Restaurant Field 🛎️

We are looking for a Saudi Host to join the team.

Requirements:

* Saudi nationality
* Excellent communication skills
* Proficiency in computer usage
* Politeness and good reception

📍 Workplace: Al Khobar
📩 To apply, please send your CV to: j@**************

📢 Job Announcement | Host 🛎️

We are looking for a Saudi receptionist to join our team.

Requirements:

* Saudi nationality
* Excellent communication skills
* Proficiency in computer usage
* Politeness and good reception

📍 Work location: Khobar
📩 To apply, please send your CV to:
j@**************

• Recruitment Support: Assist with the recruitment process by posting job ads, screening resumes, scheduling interviews, and communicating with candidates.
• Onboarding & Orientation: Coordinate the onboarding process for new hires, including preparing welcome packs, facilitating orientation sessions, and ensuring all necessary paperwork is completed.
• Employee Records: Maintain up-to-date and accurate digital and physical personnel files, ensuring compliance with internal policies and data privacy standards.
• Government Relations Support: Assist with visa processing, insurance, and medical requirements in coordination with the Government Relations Officer (GRO).
• Employee Relations: Serve as a friendly point of contact for employee inquiries regarding benefits, policies, and general HR procedures.
• Administrative Duties: Prepare HR reports, manage time and attendance tracking, handle leave requests, and draft internal communications.
• Employee Engagement: Assist in organizing staff events, recognition programs, and wellbeing activities to boost team morale.
• Policy Compliance: Learn and apply Saudi Labor Law and IHG corporate policies to daily tasks.

• Education: A Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience: Fresh graduates are encouraged to apply. Prior internship experience in administration or hospitality is an advantage but not required.
• Knowledge: Basic understanding of HR principles; familiarity with Saudi Labor Law is a plus.
• Technical Skills: Proficiency in MS Office (Excel, Word, PowerPoint) and a willingness to learn HRIS software.
• Organization: Strong organizational skills with the ability to manage time effectively and pay attention to detail.
• Communication: Excellent written and verbal communication skills in English; fluency in Arabic is highly advantageous.
• Attributes: High level of integrity, eager to learn, and able to handle confidential information with discretion.
• Interpersonal: A 'people-person' attitude with the ability to build trust and rapport with colleagues.

• Greet guests and present the menu while explaining food items, specials, and promotions.
• Take accurate orders and communicate them efficiently to the kitchen and bar.
• Serve food and beverages promptly while ensuring quality standards.
• Monitor guest satisfaction and respond promptly to their needs.
• Prepare dining areas ensuring cleanliness and proper table setup.
• Handle guest payments accurately using POS systems.
• Support kitchen and team members for smooth operations.
• Follow all hygiene and food safety regulations.
• Assist in opening and closing duties, while maintaining a professional appearance.
• Upsell menu items and promote special offers.

• High school diploma or equivalent; hospitality certification is preferred.
• 1–3 years of related experience in hospitality.
• Strong communication and customer service skills.
• Ability to work in a fast-paced environment and multitask.
• Basic knowledge of food safety standards.
• Flexibility to work shifts, weekends, and holidays.
• Professional appearance and positive attitude.