Full-time Administrative Assistant Jobs in Saudi Arabia

About the Executive Secretary Role

Dyari is seeking a highly organized and proactive Executive Secretary to provide comprehensive administrative support to its executives in Riyadh. This full-time position is designed for an individual looking to launch their career in a dynamic professional environment. The Executive Secretary will be instrumental in ensuring the smooth and efficient operation of the executive office by managing daily schedules, communications, and essential administrative tasks.

Key Responsibilities

• Manage and meticulously organize executive calendars, appointments, and meetings, ensuring optimal scheduling and conflict resolution.
• Prepare, proofread, and edit a variety of correspondence, reports, and presentations with a high degree of accuracy and professionalism.
• Coordinate all aspects of executive travel arrangements, including booking flights, accommodations, and creating detailed itineraries.
• Professionally handle incoming calls, emails, and other communications on behalf of the executive, filtering and prioritizing as necessary.
• Maintain a secure and organized system for confidential files and records, ensuring discretion and accessibility.
• Assist in the preparation of meeting agendas and accurately take and distribute meeting minutes.
• Serve as a key liaison between internal departments and external partners, fostering effective communication and relationships.
• Perform general office duties to support the executive team and other members of the staff as required.
• Anticipate the needs of the executives and provide proactive support to enhance their productivity and efficiency.

Qualifications and Requirements

• Bachelor's degree or equivalent experience in administration or a related field.
• Proven experience as an executive secretary or administrative assistant is highly valued.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong written and verbal communication skills, coupled with excellent interpersonal abilities.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Demonstrated ability to handle confidential information with the utmost discretion and integrity.
• A detail-oriented approach to tasks and a proactive attitude towards problem-solving and support.

Required Skills

• Organizational skills
• Time management skills
• Communication skills
• Interpersonal abilities
• MS Office proficiency (Word, Excel, PowerPoint, Outlook)
• Handling confidential information
• Detail-oriented approach
• Proactive attitude

Work Environment and Experience

This is a full-time position located in Riyadh. The role is suitable for individuals with 0-1 years of experience, offering an opportunity to develop within a professional setting.

About the Role

Novotel Hotels announces its need to hire a Receptionist in the "Differentiation" department to join the team in Riyadh, Saudi Arabia. As the first point of contact in the organization, you will play a key role in providing a welcoming environment for visitors, clients, and employees. This position requires exceptional organizational skills, strong communication abilities, and a commitment to providing excellent customer service in a fast-paced office environment.

Key Tasks and Responsibilities

• Welcome visitors, clients, and employees professionally and courteously.
• Answer incoming phone calls and direct them to the appropriate departments or individuals.
• Schedule and manage appointments using scheduling software while maintaining accurate calendars.
• Maintain the reception area in an organized, clean, and professional manner.
• Perform administrative tasks including mail distribution, data entry, and document management.
• Provide information about company services and direct inquiries to the relevant departments.
• Manage visitor logs and ensure compliance with security protocols.
• Support office operations by assisting with general administrative tasks as needed.
• Handle correspondence and maintain the confidentiality of sensitive information.
• Demonstrate professional communication standards in all interactions, both verbal and written.

Qualifications and Requirements

• Proven experience in a reception, customer service, or similar role requiring direct public interaction.
• Excellent verbal and written communication skills in English.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office applications and phone systems.
• Ability to multitask and prioritize in a busy work environment.
• Professional demeanor with a friendly and empathetic approach to customers.
• Ability to remain calm and handle multiple inquiries simultaneously.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.

Core Skills

• Reception
• Customer Service
• Organizational Skills
• Communication (Verbal and Written)
• Microsoft Office Suite
• Phone System Operation
• Scheduling Software Proficiency
• Appointment Management Systems
• Interpersonal Skills

Additional Information

Company: Novotel Hotels

Job Title: Receptionist - Differentiation

Location: Riyadh, Riyadh Region, Saudi Arabia

Required Experience: 0-1 year

Job Type: Full-time

Preferred Qualifications: Proficiency in both Arabic and English is preferred. Experience with scheduling software and appointment management systems is also preferred.

Work Environment: [Information about the team, hotel, or workplace culture will be included here, reflecting the specific environment.]

Note: Adjustments may be made according to specific local or legal requirements, such as work permits.

Our Commitment to Diversity and Inclusion: We are an inclusive company, and our goal is to attract, retain, and develop a diverse workforce.

About the Role

Mnzil is a leading co-living and transportation platform for blue-collar workers in Saudi Arabia, providing tech-powered, affordable, and dignified housing solutions. The company utilizes a hybrid model, subleasing, building, and a C2B marketplace to assist companies in housing and moving their workers efficiently, while also creating income opportunities for landlords and real estate owners. Partnerships with the public sector and operational excellence are central to Mnzil's mission. As a rapidly growing prop-tech company focused on transforming labor housing and real estate services, Mnzil seeks a high-caliber Executive Assistant to serve as a strategic and operational partner to the CEO. This senior-level role is designed for a professional who excels in a complex environment, acting as a force multiplier to ensure the CEO’s strategic priorities are executed across all departments and to maintain a high-standard office environment.

Key Responsibilities

• Provide direct support to the CEO, managing a complex calendar, high-level meetings, and priorities across multiple business units.
• Attend leadership meetings to record action items and proactively follow up with department heads to ensure deliverables are met.
• Prepare reports, presentations, and meeting materials for senior management.
• Coordinate complex travel logistics and manage the CEO’s administrative requirements, including expenses, memberships, reservations, and documentation.
• Draft CEO correspondence, manage sensitive documents (faxes, mail, checks), and support presentation and preparation for hiring, approvals, and administrative tasks.
• Oversee office logistics, such as ordering supplies, maintaining records, and ensuring compliance with company policies.
• Serve as the primary point of contact for internal and external stakeholders, managing inquiries and facilitating communication.
• Assist with special projects, event planning, and ad-hoc tasks as required to support the CEO's strategic objectives.
• Handle confidential information and communications with utmost professionalism and discretion.
• Prepare and edit correspondence, reports, presentations, and other documents with a high level of accuracy and attention to detail.

Qualifications and Requirements

• A minimum of 5 years of professional experience supporting C-level executives, ideally in a fast-paced or multi-entity environment.
• Professional fluency in English, both written and spoken, is required.
• A strong sense of responsibility and the ability to anticipate needs before they are articulated.
• A high level of executive presence and the ability to interact effectively with government entities and key partners.

Required Skills

• Proficiency in Microsoft Office Suite, ERP systems, and digital workflow tools.
• Exceptional organizational and time management skills.
• Strong communication and interpersonal skills.
• Proactive mindset and problem-solving abilities.
• Meticulous attention to detail.

Work Environment

This is a full-time position based in Riyadh, Saudi Arabia. The role requires 5-10 years of experience, supporting C-level executives in a dynamic setting.

About the Role

IMbright, a center in Riyadh specializing in cognitive training and performance development for children and young adults, is seeking a Receptionist. The company is dedicated to transforming learning experiences through internationally accredited programs tailored to local needs, focusing on enhancing critical thinking, memory, focus, and processing skills. This full-time, on-site role is integral to the smooth daily operations of the center, ensuring an efficient and welcoming environment for clients and staff.

The Receptionist will serve as the primary point of contact for clients and will manage administrative tasks, coordinate schedules, and maintain organizational efficiency. This position is based at IMbright's Riyadh location: 6830 Uthman Ibn Affan Branch Rd, Alizdihar District, Riyadh, SA 12485.

Key Responsibilities

• Welcome and assist clients with a professional and friendly demeanor.
• Schedule and coordinate appointments for training sessions and consultations.
• Follow up on training sessions and monitor student attendance.
• Monitor the attendance of trainers and students to ensure operational continuity.
• Respond promptly and professionally to client inquiries via phone and in person.
• Oversee the daily operations of the center to ensure smooth functioning and efficiency.
• Provide comprehensive general administration support to the team.

Qualifications and Requirements

• Must be of Saudi Nationality.
• Possess a Bachelor’s degree or diploma in Management or a related field.
• Fluent in both spoken and written Arabic and English.
• Proficient in using office software, including MS Office Suite (Excel, Word, Outlook).
• Previous experience in an office environment is required.

Required Skills

• Strong communication skills and a commitment to adhering to working hours.
• Excellent organizational, time management, and multitasking abilities.
• Demonstrated leadership, problem-solving, and decision-making skills, particularly relevant to staff coordination and operational challenges.
• Keen attention to detail and the ability to handle confidential information with utmost professionalism.

Work Schedule and Compensation

This is a full-time, on-site position based in Riyadh, Saudi Arabia.

Working Hours:

• Sunday to Thursday: 1:00 PM – 9:00 PM
• Saturday: 9:00 AM – 5:00 PM

Salary:

• A monthly salary of SAR 5,500 is offered, which is inclusive of insurance, fees, transportation, and housing.
• Additional financial incentives and performance-based bonuses may be available.

Please note that both the working hours and the salary for this position are fixed and non-negotiable. Candidates who find these terms unsuitable are kindly requested not to apply.

About the Role

ALEC Holdings, a leading construction group in the GCC region and part of Investment Corporation of Dubai (ICD), is seeking an Administrative Officer to join their team in Riyadh, Saudi Arabia. With over two decades of experience in delivering complex and prominent projects in the Middle East, ALEC is a listed company committed to raising the standards of quality, innovation, and excellence in construction. This role is designated for Saudi nationals as part of Saudization efforts.

Role of the Administrative Officer

The Administrative Officer will play a vital role in supporting the efficient operation of the commercial department within construction projects. This position is essential for ensuring the smooth workflow of the department and directly contributes to the commercial success of ALEC's construction projects. The role requires 5 to 10 years of experience in an administrative or commercial support role, preferably within the construction sector.

Key Tasks and Responsibilities

• Meticulously maintain and organize all project documentation, including contracts, agreements, bank guarantees, purchase orders, and change orders, ensuring all commercial records are accurate, complete, and properly classified.
• Assist in the preparation and distribution of essential project-related documents to relevant stakeholders.
• Provide crucial financial support by assisting in the preparation of financial reports, including budget tracking, cost analysis, and expense reporting.
• Assist in the efficient processing of invoices, purchase orders, and payments, ensuring strict adherence to project budgets and applicable financial guidelines.
• Collaborate closely with the finance department to maintain accurate and up-to-date financial records.
• Support the creation, review, and execution of contracts and agreements, ensuring all necessary procedures are followed.
• Maintain comprehensive contract databases and actively monitor compliance with all contractual obligations and terms.
• Assist in coordinating contract changes and amendments, ensuring all parties are informed and updated.
• Serve as a key point of contact, facilitating effective communication and coordination between the commercial department and other project stakeholders, including procurement, legal, finance, and project management teams.
• Assist in ensuring compliance with all company policies, as well as relevant audit and legal requirements.
• Provide comprehensive administrative support to commercial managers and team members, including scheduling meetings, preparing presentations, and organizing department events.

Qualifications and Requirements

• Bachelor's or Master's degree in Business Administration or a closely related field.
• Minimum of 5 to 10 years of experience in a relevant administrative or commercial support role, preferably within the construction industry.
• Strong organizational and administrative skills, with a proven ability to manage documentation, scheduling, and record-keeping accurately.
• Solid understanding of financial principles, including budget tracking and invoice processing.
• Excellent written and verbal communication skills, essential for effective internal and external coordination.
• Proven ability to collaborate effectively with cross-functional teams and support multiple stakeholders simultaneously.
• Flexibility and adaptability to manage multiple tasks and changing priorities within a dynamic construction environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with project management software is a plus.

Additional Information

This is a full-time role and requires the applicant to be of Saudi nationality. Further details about the work environment and available opportunities will be provided during the recruitment process.

A receptionist responsible for receiving customers and welcoming them with a smile and cheerfulness that reflects the identity of the place and gives visitors a distinctive experience from the moment they enter. It requires excellent communication skills, a friendly and positive personality, a love for dealing with children and families, in addition to a high ability to organize and customer service, contributing to organizing the reception area, managing reservations, and responding to phone and electronic inquiries and calls.

About the Role

NOYA Clinics is seeking a Recruitment Coordinator to join its Human Resources team in Riyadh, Saudi Arabia. This entry-level position is designed for individuals with 0-1 years of experience to gain exposure to the recruitment process within the healthcare sector. The Recruitment Coordinator will support the hiring process, aiming for efficiency and a positive candidate experience.

Key Responsibilities

• Schedule and coordinate interviews between candidates and hiring managers, ensuring clear communication and timely arrangements.
• Communicate with candidates regarding interview details, application status updates, and required documentation.
• Maintain and update candidate records within the Applicant Tracking System (ATS), ensuring data accuracy.
• Post job openings on various job boards and the company's career pages.
• Assist in the initial screening of applications and organize candidate pipelines.
• Prepare offer letters for successful candidates and support onboarding activities.
• Coordinate pre-employment requirements, including background checks and document collection.
• Generate recruitment reports and track key hiring metrics.
• Ensure a positive candidate experience throughout the hiring process.

Qualifications and Requirements

• A Bachelor's degree in Human Resources, Business Administration, or a related field is preferred.
• 0-2 years of experience in Human Resources, recruitment, or administrative support roles.
• Strong organizational and time-management skills, with the ability to manage multiple tasks.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, particularly Microsoft Excel and Microsoft Outlook.
• Ability to handle confidential information with professionalism and discretion.
• Familiarity with Applicant Tracking System (ATS) software is considered an advantage.

Required Skills

• Attention to detail to ensure accuracy in recruitment processes.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Customer service and interpersonal skills to provide a positive candidate experience.
• Problem-solving abilities to address recruitment challenges.
• Collaborative spirit and teamwork skills.

Work Environment and Details

This is a full-time, entry-level position based in Riyadh, Saudi Arabia. The role offers an opportunity to work within the dynamic healthcare environment of NOYA Clinics.

About the Role

W Hotels in Riyadh, Saudi Arabia, is seeking a motivated and guest-focused Controller-Rooms to join their dynamic team. This full-time position offers an opportunity for individuals with 0-1 year of experience to begin their career in the hospitality industry. As a Controller-Rooms, you will be instrumental in ensuring seamless guest experiences from check-in to check-out, upholding W Hotels' standards of excellence.

Located in the vibrant Financial District of Riyadh, this role is central to the guest services operations, requiring a proactive approach to managing room assignments, guest requests, and administrative tasks. You will be a key point of contact for guests, contributing to their overall satisfaction and the reputation of the hotel.

Key Responsibilities

• Assign rooms according to guest requests and preferences whenever possible.
• Pre-register designated guests and prepare key packets for efficient check-in.
• Organize and coordinate check-in and pre-registration procedures for arriving groups.
• Review and track guest requests for room or check-out changes, accommodating them when possible and communicating status to appropriate staff.
• Confirm reservations and cancellations to maintain accurate occupancy records.
• Review out-of-order rooms daily and ensure they are addressed promptly.
• Ensure room rates match market codes and document any exceptions.
• Verify and adjust billing for guests, ensuring accuracy and guest satisfaction.
• File guest paperwork and documentation accurately and securely.
• Process all guest check-ins and check-outs efficiently.
• Activate room keys for guests.
• Secure valid payment for all services rendered.
• Identify any over-commitments in room bookings and take appropriate action.
• Perform duplicate reservation checks and block rooms as necessary.
• Run daily reports to monitor hotel operations and guest activity.
• Follow up with guests to ensure their requests or problems have been met to their satisfaction.
• Receive, record, and relay messages accurately, completely, and legibly.
• Follow all company policies and procedures.
• Ensure uniform and personal appearance are clean and professional at all times.
• Maintain the confidentiality of proprietary information.
• Protect company assets.
• Welcome and acknowledge all guests according to company standards.
• Anticipate and address guests' service needs.
• Assist individuals with disabilities, ensuring their needs are met.
• Thank guests with genuine appreciation for their patronage.
• Speak with others using clear and professional language.
• Prepare and review written documents accurately and completely.
• Answer telephones using appropriate etiquette.
• Coordinate tasks and work effectively with other departments.
• Serve as a departmental role model for colleagues.
• Develop and maintain positive working relationships with others.
• Support the team to reach common goals and objectives.
• Comply with quality assurance standards.
• Stand, sit, or walk for an extended period of time as required by the role.
• Enter and locate information using computers and/or POS systems.
• Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
• Perform other reasonable job duties as requested by Supervisors.

Qualifications and Requirements

• High school diploma or *** equivalent.
• Less than 1 year of related work experience.
• No supervisory experience required.
• No specific licenses or certifications are required for this role.

Required Skills

• Guest Services
• Billing
• Reservation Management
• Customer Service
• Communication
• Teamwork

Work Location and Type

This is a full-time, non-management position located at Area 1 Al Aqeeq Street, Financial District, Riyadh, Saudi Arabia, 13519. The role is not remote.

We are looking for a professional and polite receptionist to work in a spa, to be the first point of contact with clients and ensure a distinguished and smooth experience.

 Tasks:

• Greeting and welcoming clients
• Managing reservations and appointments
• Answering calls and inquiries
• Collecting payments
• Coordinating with the spa team
• Promoting services and products

 Requirements:

• Excellent communication skills
• Customer service experience
• Proficiency in using a computer
• Previous experience in a salon or spa is preferred.
  
  📩 Important Note:
  Please send your CV via WhatsApp after applying via email: i@**********************

Branch employee required to work in the car rental field in Riyadh city. Previous experience in the rental business is required, proficiency in working on the Dynamic system and all platforms and systems related to the business, with the ability to manage contracts, delegations, delivery and receipt operations, and customer service.

Please apply via WhatsApp 05******** only from those who meet the conditions.