Full-time Administrative Assistant Jobs in Saudi Arabia

Tasks and Responsibilities:

• Organizing and managing appointments and meetings.
• Receiving phone calls and transferring them to the relevant departments.
• Preparing correspondence, letters, and administrative reports.
• Organizing and maintaining files and documents electronically and in paper format.
• Monitoring email and responding to inquiries.
• Coordinating between different departments and following up on daily tasks.
• Preparing meeting minutes and following up on the implementation of recommendations.
• Proficient use of email professionally.
• Ability to coordinate meetings via Teams or Zoom.
• Skill in preparing presentations and reports.
• Full-time commitment to work and adherence to working hours. 

Qualifications and Requirements:

• Diploma or Bachelor's degree in Business Administration or related field.
• Previous experience in secretarial or administrative work (preferably one year or more).
• Proficiency in Microsoft Office programs (Word, Excel, Outlook, PowerPoint).
• High organizational and time management skills.
• Tact and good customer and visitor relations.
• Ability to work under pressure and take responsibility.
• Proficiency in Arabic speaking and writing, with English language considered an additional advantage.
• Excellent communication skills and ability to work within a team.

Benefits:

• Competitive salary determined based on experience and competence.
• Professional work environment.
• Opportunities for career development and professional growth.

Work Location: Riyadh

About the Role

Sawaid Recruitment is seeking a professional and customer-oriented Receptionist to join a leading company in the electronics and technology sector. This full-time position is based in Riyadh, Saudi Arabia, and is designed for an individual who can create a positive first impression and contribute to a smooth customer experience. The Receptionist will serve as the primary point of contact for customers and visitors, managing inquiries, service requests, and ensuring efficient front desk operations.

The role involves fostering a welcoming environment, coordinating with internal teams, and maintaining accurate records to support the company's commitment to excellent customer service and operational efficiency.

Key Responsibilities

• Welcome and assist customers and visitors professionally and courteously, establishing a positive first impression.
• Register service requests and accurately create work orders within the designated system.
• Provide essential information regarding the company's products, services, warranties, and service procedures.
• Coordinate effectively with technicians and internal departments to ensure the seamless execution of service operations.
• Follow up on service requests, keeping customers informed of progress and relevant updates.
• Handle incoming customer inquiries efficiently and direct them to the appropriate department or personnel.
• Maintain accurate customer records and ensure all information is up-to-date within the system.
• Process all service-related documentation, ensuring data accuracy and integrity.
• Support daily front desk operations and perform various administrative tasks as needed.
• Ensure reception and waiting areas are consistently organized, clean, and presentable.
• Assist in the preparation of reports and the maintenance of operational records when required.

Qualifications and Requirements

• 1-4 years of professional work experience is required.
• Previous experience in reception, administration, coordination, or similar roles is highly preferred.
• Fluency in English (both spoken and written) is mandatory.
• Strong communication and interpersonal skills are essential for interacting with diverse individuals.
• A professional appearance and a positive, welcoming attitude are expected.
• Excellent organizational skills and a keen attention to detail are necessary for managing multiple tasks.
• Proficiency in Microsoft Office applications and related systems is required.
• The ability to manage multiple tasks simultaneously and work effectively in a fast-paced environment is crucial.

Required Skills

• Communication and Interpersonal Skills
• Organizational Skills and Attention to Detail
• Proficiency in Microsoft Office Suite
• Customer Service Excellence
• Administration and Coordination

Work Environment and Details

This is a full-time position located in Riyadh, Saudi Arabia. While the requirement specifies 1-4 years of professional experience, candidates with 0-1 years of experience are encouraged to apply, with preference given to those with relevant prior experience in reception, administration, or coordination roles.

About the Role

PrimeGate for Communications and IT is seeking an Executive Secretary to provide comprehensive administrative and coordination support to senior management. This full-time position is based in Riyadh, Saudi Arabia. The role is suited for individuals with 0-1 years of experience looking to develop their career in a professional setting. The successful candidate will be responsible for ensuring the efficient operation of executive functions through diligent follow-up, coordination, and communication.

This position requires the ability to manage multiple priorities, maintain confidentiality, and ensure the timely execution of tasks and action items across various departments. The Executive Secretary will act as a key liaison, facilitating effective communication and alignment to support organizational objectives.

Key Responsibilities

• Coordinate and manage executive schedules, including meetings, appointments, and travel arrangements.
• Prepare meeting agendas, record minutes, and follow up on assigned action items for timely completion.
• Monitor and track assigned tasks, deadlines, and deliverables across different departments.
• Serve as a central point of coordination and communication between senior management and internal and external stakeholders.
• Prepare executive documents, including reports, presentations, and professional correspondence.
• Maintain effective communication channels and ensure timely follow-up on pending matters.
• Support management in prioritizing activities and monitoring the progress of key initiatives.
• Handle all confidential information with professionalism and discretion.
• Ensure smooth coordination and alignment between departments to facilitate organizational objectives.

Qualifications and Requirements

• Proven experience in an Executive Secretary, Executive Assistant, or similar administrative support role.
• Strong follow-up and task management skills with attention to detail.
• Excellent coordination and organizational abilities, capable of managing complex schedules and multiple projects.
• Strong verbal and written communication skills in English.
• Ability to manage multiple priorities and perform efficiently under pressure.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• A high level of professionalism and commitment to maintaining confidentiality.

Required Skills

• Follow-up and Task Management
• Coordination and Organizational Abilities
• Communication (Verbal and Written)
• Microsoft Office Applications
• Attention to Detail
• Confidentiality

Work Environment and Details

This is a full-time position located in Riyadh, Saudi Arabia. The role offers an opportunity for individuals with 0-1 years of experience to gain practical experience in an administrative support capacity within the communications and IT sector.

The company announces its desire to attract a highly competent and professional Personal Assistant and Executive Secretary to support management and organize daily tasks.

Key Tasks:

• Manage correspondence, emails, and daily communications.
• Organize appointments and meetings and prepare reports.
• Coordinate administrative tasks and follow up on various assignments.
• Prepare and draft official letters and correspondence in English and Arabic.
• Deal with external parties and clients with high professionalism.

Requirements:

• Excellent command of the English language, spoken and written (essential).
• High communication and professional writing skills.
• Proficiency in using Microsoft Office programs and email.
• Ability to organize time, manage priorities, and work under pressure.
• Maintain confidentiality and professionalism in dealings.
• Previous experience in secretarial or executive support is preferred.

If you possess strong organizational skills and an excellent level of English, we are pleased to receive your CV and join our team.

About the Role

Tahaluf, a leading organizer of B2B live and on-demand events in Saudi Arabia, is seeking a Conference Support Administrator for a 5-month freelance/contractor position. As a joint venture involving Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF), Tahaluf is responsible for organizing major events such as LEAP, Cityscape, Black Hat MEA, and CPHI Middle East. This role offers an opportunity to contribute to large-scale projects within a collaborative team environment, supporting the success of prominent global events.

Role Overview

This position requires an administrator with a strong focus on detail and advanced proficiency in Microsoft Excel, specifically in managing v-lookups, pivot tables, and financial reporting. The Conference Support Administrator will play a key role in supporting the Content and Sales teams by maintaining budget trackers, processing speaker and supplier payments, and ensuring accurate record-keeping for event-related expenditures.

Key Responsibilities

• Manage v-lookups, pivot tables, and financial reporting requirements using advanced Excel skills.
• Maintain the budget tracker on the ERP system for the Content and Sales teams.
• Process conference speaker-related payments, including honorariums, speaker fees, and reimbursements.
• Handle supplier payments for event-related activities across the Content, VIP, Investor Program, and Sales teams.
• Manage event expenses from logistics suppliers/vendors and process invoice payments as required.
• Update budget and invoice trackers, along with contingent worker records.
• Maintain accurate records and databases pertaining to speaker and content/logistics vendor payments.
• Create and maintain an accreditation guide according to the accreditation provider's specifications, if applicable.
• Upload conference content, including the conference program, speaker details, and whitepapers, to the digital event platform.
• Provide general administrative support to the conference team as needed.

Qualifications and Requirements

• Proven experience and strong proficiency in Microsoft Excel, including v-lookups and pivot tables.
• Experience with financial reporting.
• Experience maintaining budget trackers on an ERP system.
• Experience processing supplier payments.
• Experience processing invoice payments.
• Experience creating and maintaining accreditation guides.
• Experience uploading content to digital event platforms.
• Strong communication skills.
• Excellent customer service skills.
• Proficiency in IT skills, including Microsoft Office Suite.
• Familiarity with CRM systems.
• Strong organizational skills.
• Ability to prioritize workload effectively.
• Exceptional attention to detail.
• Proven ability to meet deadlines.
• Ability to work effectively within a team environment.

Work Context

This is a 5-month, full-time, fixed-term freelance/contractor role. The position is based in Riyadh, Saudi Arabia, but the role can be performed remotely. Relocation or sponsorship support is not provided for this position. Tahaluf is committed to diversity and inclusion, and hiring decisions are based on relevant qualifications and merit. The company provides a disability-friendly environment; please inform them if support or adjustments are required during the interview or selection process.

• Greet visitors and manage front desk operations.
• Answer and direct phone calls efficiently.
• Handle appointment scheduling and administrative tasks.
• Assist clients with inquiries and provide excellent customer service.
• Maintain organization and a welcoming atmosphere in the office.

• Strong phone etiquette and effective communication skills.
• Proficiency in clerical tasks such as filing, scheduling, and data entry.
• Ability to work collaboratively in a team setting and manage multiple tasks.
• Prior experience in a similar role is preferred but not required.
• High school diploma or equivalent.

• Receiving clients and visitors and welcoming them.
• Answering phone calls, WhatsApp messages, and emails.
• Registering new members and renewing subscriptions.
• Monitoring client attendance and managing bookings and appointments.
• Collecting fees and issuing invoices according to approved procedures.
• Providing information about courses, sports programs, and offers.
• Coordinating with trainers and management regarding schedules and updates.
• Maintaining the confidentiality of client data.
• Preparing daily reports regarding attendance and sales.
• Maintaining cleanliness and organization.

About the Role

Maleen Consultant Center is seeking a committed and professional individual to fill the position of "Dental Appointment Coordinator". This role plays a pivotal part in ensuring the smooth running of our patient appointment system and delivering excellent service to our clients. We are looking for someone with a strong work ethic, a commitment to patient care, and readiness to embark on a rewarding career within our esteemed center.

Key Responsibilities

As a Dental Appointment Coordinator, your primary responsibilities will include:

• Efficiently and effectively managing and scheduling patient appointments.
• Ensuring the appointment schedule is maintained without any conflicts or overlaps for more than two years.
• Providing exceptional customer service to all patients.
• Handling all patient interactions with professionalism and a positive attitude.

Qualifications and Requirements

To be considered for this role, candidates must meet the following requirements:

• Possess over two years of experience in dental appointment scheduling.
• Demonstrate high levels of communication skills.
• Exhibit excellent customer service capabilities.
• Be available to start immediately.
• Maintain a pleasant demeanor and a positive attitude towards work.

Core Skills

The skills required for this position include:

• Effective communication skills.
• Ability to provide outstanding customer service.
• Readiness to start work immediately.
• Good and professional interpersonal skills.

Job Details

Company: Maleen Consultant Center
Location: Riyadh, Riyadh, Saudi Arabia
Job Type: Full-time

Executive Assistant Required

A private entity is looking for a professional Executive Assistant to work in a professional and fast-growing environment, who is capable of managing sensitive executive tasks, organizing work, and efficiently following up on projects and decisions.

Main Tasks:

• Managing and organizing appointments, meetings, and professional commitments.
• Preparing meeting minutes and following up on the implementation of decisions and recommendations.
• Preparing concise and accurate executive reports for management.
• Managing official correspondence in Arabic and English.
• Organizing and archiving contracts, documents, and technical and administrative papers.
• Following up on ongoing projects and preparing periodic reports on work progress.
• Coordinating with departments, external parties, partners, and suppliers.
• Following up on contractual obligations and critical deadlines for projects and contracts.

Required Qualifications:

• Practical experience in managing executive offices, project management, or executive support for senior management.
• High skills in organization, follow-up, and priority management.
• Fluency in English, both spoken and written.
• Proficiency in Microsoft Office programs, especially Excel, Word, and PowerPoint.
• Excellent ability to prepare reports and presentations.
• Complete confidentiality in handling information.
• A strong professional personality capable of continuous follow-up and task completion.

Preferred Experience:

• Experience in large real estate projects
• Experience in technology and digital transformation projects.
• Good understanding of data center projects.
• Familiarity with network systems and technical infrastructure.
• Knowledge of security monitoring systems (CCTV) and low current systems.
• Ability to read and understand contracts, appendices, and scope of work.
• Experience in following up with suppliers, contractors, and consultants.
• Familiarity with project management basics and preparing follow-up schedules.
• Experience in large multi-party real estate projects and following up on development, implementation, and coordination among relevant parties.
• Proficiency in using artificial intelligence tools to enhance productivity and analyze information.

Application Requirements:

Please send:

1. Updated CV.
2. Expected salary.
3. Current city.

A one-page executive report template about a technical, engineering, or operational project that includes:

1. An executive summary. The main risks or challenges. Recommendations. Required actions.
2. A brief explanation not exceeding half a page about the most significant project the applicant participated in and their actual role in it.

Candidates who meet the requirements will be contacted

Receptionist – Veterinary Clinic

A veterinary clinic in the Qurtubah district of Riyadh announces a job opening for the position of Receptionist to join the team.

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Job Duties:

• Receive clients and visitors in a polite and professional manner.
• Answer calls and WhatsApp messages.
• Coordinate and book appointments.
• Register client and pet data.
• Support daily administrative tasks within the clinic.
• Handle inquiries related to services and adoption when needed.

Requirements:

• Saudi national.
• Proficiency in English.
• Politeness and good customer service skills.
• Organizational and communication skills.
• No objection to dealing with cats and dogs.

Work Location: Qurtubah District – Riyadh

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Working Hours:

• Saturday to Thursday: 2:00 PM to 10:00 PM.
• Friday: 4:00 PM to 10:00 PM.
• One day off per week.

Note: The work environment is within a veterinary clinic, so the applicant must be a lover of animals and comfortable dealing with them.

• Front Office & Visitor Management: Greet and welcome visitors; manage visitor access as per security procedures; answer and forward calls effectively.
• Administration & Facilities Coordination: Manage office supplies, coordinate maintenance activities, and support administrative functions like documentation and filing.
• Employee & Corporate Support: Assist with employee onboarding and offboarding, and support employee engagement activities.
• Operational Support: Handle reporting, logistics coordination, and vendor communications.

• Strong communication and customer service skills.
• Professional appearance and organizational abilities.
• Proficiency in Microsoft Office.