Full-time Administrative assistant Jobs in Saudi Arabia

• Assist with general office tasks, including filing and email correspondence.
• Manage schedules, coordinate meetings, and maintain accurate records.
• Handle information requests and direct them to appropriate departments.
• Track and manage important documents such as contracts and reports.
• Prepare agendas, take notes during meetings, and follow up on action items.
• Arrange travel logistics for staff, including flight and hotel bookings.
• Organize team activities and events.
• Manage office supplies to ensure smooth operations.
• Support team leaders with various administrative tasks.

• Bachelor’s degree in business administration or a related field (preferred).
• 12 years of experience in administrative roles.
• Strong organizational skills and ability to multitask effectively.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills in English.

• Executive Secretary
• Content Writer

• 2 to 5 years of experience
• Bachelor's degree or diploma
• Professionalism, organization, and creativity are essential to meet your ambition!

• Manage and maintain schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organise and maintain filing systems, both electronic and physical.
• Answer and direct phone calls, take messages, and handle inquiries.
• Manage office supplies and equipment, ensuring adequate stock levels.
• Coordinate meetings and events, including booking venues and catering.
• Provide general administrative support to various departments as needed.
• Handle confidential information with discretion and professionalism.

• Proven experience as an administrative assistant or in a similar role.
• Strong organisational and time management skills with the ability to prioritise tasks effectively.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Adaptability and flexibility to handle changing priorities and deadlines.

• Handle client communication and follow-up for trip bookings and itinerary planning.
• Provide administrative support by preparing reports, presentations, and internal documents.
• Manage and update content on social media platforms to elevate brand visibility.
• Coordinate with operations for seamless travel scheduling and support.
• Maintain accurate records of reservations, client feedback, and reports.

• Saudi nationality (mandatory).
• Fluent in spoken and written English.
• Proficient in Microsoft Office Suite: Word, Excel, PowerPoint.
• Excellent organizational and multitasking skills.
• Experience in customer service or administrative support is preferred.
• Interest or experience in the travel and luxury service industry is an advantage.

• Handle client communication and follow-up for trip bookings and itinerary planning.
• Provide administrative support by preparing reports, presentations, and internal documents.
• Manage and update content on social media platforms to elevate brand visibility.
• Coordinate with operations for seamless travel scheduling and support.
• Maintain accurate records of reservations, client feedback, and reports.

• Saudi nationality (mandatory).
• Fluent in spoken and written English.
• Proficient in Microsoft Office Suite: Word, Excel, PowerPoint.
• Excellent organizational and multitasking skills.
• Experience in customer service or administrative support is preferred.
• Interest or experience in the travel and luxury service industry is an advantage.

• Supervise administrative staff and ensure adherence to policies and procedures.
• Administer financial systems and guarantee accurate accounting.
• Support the Department’s management teams in achieving targets.
• Ensure client records are up-to-date and bank services are delivered accurately.
• Handle client inquiries efficiently and resolve issues.
• Prepare financial statements and maintain transaction records.

• Bachelor’s degree in Business Administration or a related field preferred.
• 13 years of work experience in a similar role, preferably in the banking sector.

• Manage ERP system tasks, preferably with SAP knowledge, especially in Materials Management.
• Utilize document control platforms like Aconex.
• Process Saudi Aramco ID and understanding of related systems.
• Prepare Services Purchase Requests, Materials Requisitions, etc.
• Coordinate meetings and documentation management.
• Participate in team event planning.

• Proficiency in Microsoft Office (Word, PowerPoint, Excel).
• Experience in SharePoint management is an advantage.
• Valid driver's license in Saudi Arabia is a plus.

• Provide administrative support to the team, ensuring smooth office operations.
• Use Power BI to create, update, and manage dashboards and reports.
• Assist in preparing documents, presentations, and reports as needed.
• Coordinate meetings, schedules, and communications.
• Maintain accurate records and filing systems.
• Collaborate with colleagues across departments to support daily activities.

• Diploma in IT or Associate Degree.
• Minimum of 1 year of hands-on experience with Power BI.
• Strong administrative, organizational, and communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint).
• High level of professionalism and discretion.

• Provide administrative support to management and staff
• Organize and maintain files, records, and internal documents
• Coordinate appointments, meetings, and office logistics
• Assist in recruitment processes, including job postings and scheduling interviews
• Maintain employee records and ensure HR documents are up to date
• Support onboarding of new hires and coordinate training schedules
• Handle basic HR tasks such as attendance tracking and leave records
• Ensure compliance with internal policies and local labor laws

• Proven experience in administrative or HR roles (minimum 1 year preferred)
• Excellent written and verbal communication skills in English
• Strong organizational skills and attention to detail
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to handle sensitive and confidential information
• Bachelor’s degree in Business Administration, Human Resources, or a related field is preferred

• Competitive salary package
• Health insurance
• Career growth opportunities
• Friendly and supportive team environment

• Manage correspondence including emails, phone calls, and letters.
• Organize schedules, appointments, and meetings.
• Prepare and edit documents using Microsoft Office and Google Workspace.
• Perform data entry and maintain filing systems.
• Assist with office tasks like ordering supplies and managing invoices.
• Act as a liaison between departments and clients.
• Handle confidential information discretely.

• Exceptional English proficiency.
• Strong computer skills, including MS Office.
• Ability to prioritize tasks and meet deadlines.
• Excellent organizational skills.

• Fluency in Arabic.
• Prior experience in an administrative role.
• Familiarity with office equipment.

• Attention to detail.
• Problem-solving mindset.
• Professional communication skills.
• Adaptability in a dynamic work environment.

• Provide high-level administrative support to executives and management.
• Organize and coordinate meetings, appointments, and travel arrangements.
• Manage correspondence and communication on behalf of executives.
• Assist in preparing reports and presentations.

• Proven experience in administrative roles or similar positions.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.

• Serve as the primary point of contact between the HR department in Jeddah and the Makkah branch.
• Provide administrative support, including scheduling medical examinations and managing communications.
• Supervise kitchen staff to ensure efficient operations.
• Address and resolve labor conflicts and issues promptly.
• Complete documentation related to kitchen labor and employee records.
• Coordinate staff schedules and manage labor resources.
• Support recruitment processes, including job postings and candidate communication.
• Facilitate smooth onboarding and offboarding processes for new hires.
• Manage work permits and municipality cards for labor employees.
• Oversee employee attendance and ensure accurate record-keeping.
• Respond to employee inquiries about HR policies and documentation requirements.

• High school diploma required; associate’s or bachelor’s degree in HR or related field preferred.
• Experience in an administrative role, preferably in HR or kitchen management.
• Strong conflict resolution skills and ability to handle sensitive situations.
• Proficient in Microsoft Office Suite and HR software.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality.
• Bilingual (Arabic and English) preferred.

• Serve as the primary point of contact between the HR department in Jeddah and the Makkah branch.
• Provide administrative support, including scheduling medical examinations and managing communications.
• Supervise kitchen staff to ensure efficient operations.
• Address and resolve labor conflicts and issues promptly.
• Complete documentation related to kitchen labor and employee records.
• Coordinate staff schedules and manage labor resources.
• Support recruitment processes, including job postings and candidate communication.
• Facilitate smooth onboarding and offboarding processes for new hires.
• Manage work permits and municipality cards for labor employees.
• Oversee employee attendance and ensure accurate record-keeping.
• Respond to employee inquiries about HR policies and documentation requirements.

• High school diploma required; associate’s or bachelor’s degree in HR or related field preferred.
• Experience in an administrative role, preferably in HR or kitchen management.
• Strong conflict resolution skills and ability to handle sensitive situations.
• Proficient in Microsoft Office Suite and HR software.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality.
• Bilingual (Arabic and English) preferred.

• Set project timeline
• Monitor project deliverables
• Update relevant stakeholders or team members on the project progress
• Coach and support project team members with tasks you assign them

• Define project objectives and scope.
• Develop a detailed work plan that includes tasks, responsibilities, timelines and budgets.
• Identify the resources required for the project (human, material and financial).

• Follow up on the progress of work according to the plan.
• Manage the human resources allocated to the project.
• Resolve problems that may arise during the implementation of the project.
• Communicate with all parties concerned with the project (clients, working teams, management).

• Continuously monitor the progress of the project and compare it to the plan.
• Make the necessary adjustments to the plan if needed.
• Provide periodic reports on the status of the project.

• Ensure that the project objectives are achieved.
• Hand over the project to the client.
• Evaluate project performance and identify lessons learned.

• A university degree in business administration, engineering or a related field.
• A professional certificate in project management such as PMP (Project Management Professional) is preferred.

• Previous experience in managing similar projects.
• A deep understanding of the project life cycle.
• Knowledge of project management tools.

• Planning and Organizational Skills
• Communication Skills
• Problem Solving Skills
• Leadership Skills
• Negotiation Skills
• Technical Skills

• Set project timeline
• Monitor project deliverables
• Update relevant stakeholders or team members on the project progress
• Coach and support project team members with tasks you assign them

• Define project objectives and scope.
• Develop a detailed work plan that includes tasks, responsibilities, timelines and budgets.
• Identify the resources required for the project (human, material and financial).

• Follow up on the progress of work according to the plan.
• Manage the human resources allocated to the project.
• Resolve problems that may arise during the implementation of the project.
• Communicate with all parties concerned with the project (clients, working teams, management).

• Continuously monitor the progress of the project and compare it to the plan.
• Make the necessary adjustments to the plan if needed.
• Provide periodic reports on the status of the project.

• Ensure that the project objectives are achieved.
• Hand over the project to the client.
• Evaluate project performance and identify lessons learned.

• A university degree in business administration, engineering or a related field.
• A professional certificate in project management such as PMP (Project Management Professional) is preferred.

• Previous experience in managing similar projects.
• A deep understanding of the project life cycle.
• Knowledge of project management tools.

• Planning and Organizational Skills
• Communication Skills
• Problem Solving Skills
• Leadership Skills
• Negotiation Skills
• Technical Skills

• Assist the Project Director, Project Managers, and Site Engineers with multifaceted support.
• Coordinate with JIGPC entities to ensure project activities are executed according to schedule.
• Prepare Services PR, Material Requisitions, and maintain material codes.
• Process routine documents including timesheets, travel requests, and leave requests.
• Coordinate security liaison for gate passes and staff IDs.
• Arrange site or online meetings as requested.
• Participate in team event planning.
• Occasionally escort visitors and VIPs on site visits.

• Experience with ERP systems like SAP and document control platforms.
• Knowledge in Absher and Muqeem platforms is desirable.
• Proficiency in Microsoft Office Suite such as Word, PowerPoint, and Excel.
• Background in Sharepoint management is a plus.
• Ability to drive a vehicle in Saudi Arabia is advantageous.

• Location: Jeddah
• Nationality: Saudi
• Condition: Must not be currently registered on the workforce

Secretary to the CEO will carry on the followings:

1. Calendar Management
2. Meeting Support
3. Communication
4. Document Preparation
5. Office coordination

The candidate with Diploma/Degree and excellent command of both English and Arabic required. One year experience in the same field with knowledge of MS Office.