Full-time Administrative Assistant Jobs in Saudi Arabia

• Coordinating case dates and alerts for lawyers regarding upcoming sessions and deadlines.
• Handling phone calls and emails, ensuring proper triage and responses.
• Organizing and updating electronic legal files daily in the company’s system.
• Preparing meeting minutes, documenting decisions and recommendations.
• Coordinating with clients regarding their requirements and documents.
• Following up on invoices and payments in collaboration with the finance department.
• Maintaining confidentiality regarding all information and cases.
• Arranging travel and external meetings as required.
• Collaborating with the procurement department for administrative requests.
• Assisting with HR matters related to attendance, leave, and onboarding.
• Performing additional administrative tasks as required by partners or management.

• Bachelor's degree or relevant diploma (Management, Secretarial, Law, or equivalent).
• Previous experience in a law firm or legal environment is essential.
• Proficient in computer skills (Microsoft Office).
• Able to work under pressure with strong organizational skills.
• Committed to professional confidentiality and accuracy.
• Fluent in English, both spoken and written.

About the Executive Secretary Role

Almoajil Holding is seeking a highly professional Executive Secretary to provide comprehensive administrative, clerical, and managerial support to senior executives. This role is essential for ensuring the smooth operation of business activities through meticulous management of schedules, corporate documentation, and communications. The ideal candidate will demonstrate a high degree of professionalism, maintain strict confidentiality, and exhibit exceptional efficiency in handling executive-level tasks.

Key Responsibilities

• Coordinate and manage the executive's daily calendar, schedule appointments, and arrange corporate meetings, including handling complex travel logistics.
• Draft, review, and organize critical corporate documents such as memos, official correspondence, board resolutions, and legal or financial reports.
• Prepare meeting agendas, compile necessary background materials, and attend executive or board meetings to accurately record minutes and track follow-up action items.
• Serve as the primary point of contact between senior executives and internal/external stakeholders, effectively screening phone calls, routing inquiries, and managing official correspondence.
• Establish and maintain secure, highly organized physical and digital filing systems for confidential corporate records.
• Ensure the efficient operation of the executive office by managing administrative tasks, reviewing invoices, and supervising junior clerical staff where applicable.

Qualifications and Experience

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
• A minimum of 2 to 5 years of proven experience supporting C-level executives or board members within a corporate environment.

Required Skills and Competencies

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and modern digital calendar/collaboration platforms.
• Strong verbal and written communication skills.
• Absolute discretion and confidentiality when handling sensitive, proprietary, or personal corporate information.
• Exceptional time-management capabilities with a proven ability to prioritize multi-layered tasks under tight deadlines.
• A polished, calm demeanor with strong interpersonal skills to interact effectively with executives, partners, and clients.
• High precision and attention to detail in drafting documentation, proofreading, and managing executive schedules.

Work Location and Details

This is a full-time position based in Dammam, Eastern Province, Saudi Arabia. The role requires a candidate with 2-5 years of relevant experience.

• Coordinate sales team activities, including scheduling meetings, preparing sales reports, and managing customer communications.
• Assist in the preparation and distribution of sales materials, presentations, and proposals.
• Maintain and update customer databases, ensuring accurate and current information.
• Process sales orders, track shipments, and handle customer inquiries regarding order status and delivery.
• Monitor and report on sales performance, providing insights and recommendations for improvement.
• Collaborate with the marketing team to execute promotional campaigns and track their effectiveness.
• Support the sales team with administrative tasks, such as expense reporting, travel arrangements, and meeting coordination.
• Handle customer complaints and issues, escalating them to the appropriate team members as necessary.
• Maintain organized records of sales activities, customer interactions, and other relevant documentation.
• Stay updated on industry trends and product knowledge to provide accurate information to customers and support the sales team effectively.

• Bachelor's degree in business administration, Marketing, or related field.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for Tamheer Program.

About the Associate Accountant Role

Assayel Arabia Real Estate Company is seeking a meticulous and detail-oriented Associate Accountant to join its Accounting Department. This full-time position is based in Dammam, Saudi Arabia, and offers an opportunity for an individual with 0-1 years of experience to contribute to the financial operations of a leading real estate company. The role is integral to supporting the accurate and efficient maintenance of financial records.

Key Responsibilities

• Assist in recommending and implementing improvements to departmental policies and procedures, including controls covering all related financial activities.
• Prepare and process all types of payments, including expenses, supplier invoices, and recurring payments.
• Notify beneficiaries of payments and obtain acknowledgments of receipt.
• Prepare month-end journal vouchers for accruals and prepayments.
• Record all expenses for the Riyadh, Jeddah, and Dammam offices at the end of each month.
• Prepare all types of receipt vouchers in the General Ledger (GL).
• File vouchers and other finance documents in an organized manner.
• Maintain accounting records files in an organized system.
• Ensure archive rooms are maintained properly.
• Perform other job-related projects and assignments as requested by the direct supervisor/manager for special assistance that may arise under specific circumstances.

Qualifications and Requirements

• Bachelor's Degree in Accounting.
• Fluency in both Arabic and English is a must.

Required Skills

• Financial Reporting
• Analytical Skills
• Proficiency in Accounting Software

Work Environment and Experience

This is a full-time position located in Dammam, Eastern Province, Saudi Arabia. The role requires 0-1 years of experience. The ideal candidate will possess strong analytical skills and experience working with various accounting software and platforms, with a proven track record of accurate financial reporting.

Job Announcement

We are looking for employees to work:
Marketing and Sales and Customer Reception
📍 Eastern Province

Conditions and Requirements:
- Experience in sales
- Excellent communication skills and good customer service
- Commitment and discipline at work
- Proficiency in using a computer
- Possession of a valid driving license
- Seriousness
- Good appearance

Work Details:
- 10 hours daily
- 7 days a week
- Salary: 2000 Riyals

Number of vacancies: 2

To apply:
Send your CV or contact via the number:
05********

About the Role

Lejamm Sports Company, the largest operator of health clubs in the Middle East, announces its need to fill the position of Receptionist within the Operations and Club Management team. This role plays a pivotal role in ensuring an excellent customer experience and smooth daily operations within the health clubs. The company is committed to promoting health and wellness in the region and offers a dynamic and supportive work environment for growth, with opportunities for professional development and competitive benefits, and encourages innovation, teamwork, and excellence.

Key Tasks and Responsibilities

As a Receptionist, you will be the first point of contact for members and visitors, and you will work to provide a professional and welcoming reception experience. Your responsibilities include managing incoming and outgoing communications, including phone calls, emails, and general inquiries. You will contribute to member check-in and check-out processes, ensuring accurate record-keeping. You will also provide information about club services, facilities, and membership options, as well as perform basic administrative tasks to support the club's operational processes. The role requires contributing to maintaining a clean, organized, and attractive reception area, and supporting the club management team in operational tasks as needed, while ensuring a high level of customer service and member satisfaction.

Qualifications and Requirements

This role requires 0 to 1 years of experience. The candidate must have the ability to work effectively within a team environment.

Required Skills

• Strong customer service and interpersonal skills.
• Excellent communication skills, verbal and written.
• Organizational and time management skills.
• Basic administrative proficiency and computer literacy.
• Proactive and helpful attitude.

Work Environment and Additional Details

This is a full-time position located in Dammam, Eastern Province, Kingdom of Saudi Arabia. The Job ID is 6775. The advertisement was posted on 2026/10/06, with a deadline for application on 2026/06/14.

About the Role

King Fahd University of Petroleum & Minerals (KFUPM) is seeking an Executive Secretary to provide administrative support to the Dean and the Dean's Office within the Business School. This role is essential for the smooth operation of the Business School's executive functions and for facilitating communication among faculty, students, and stakeholders. The position requires upholding high standards of confidentiality and precision within an academic setting.

Key Responsibilities

• Provide comprehensive secretarial and administrative support to the Dean, including managing schedules and preparing academic documents.
• Act as a primary point of contact, liaising between Business School leadership and internal university departments, as well as other key stakeholders.
• Manage high-level travel arrangements and itineraries, and coordinate academic events for stakeholders.
• Handle sensitive faculty records, student data, and strategic institutional information with discretion and confidentiality.
• Coordinate College Council and other important meetings, including minute-taking and follow-up on action items.
• Oversee and support administrative aspects of special projects, such as accreditation cycles, research reports, and university-wide events.
• Organize and schedule meetings, appointments, and conferences, ensuring briefing materials are prepared in advance.
• Draft, proofread, and distribute official university memos and emails in English and Arabic as required.
• Track deadlines for academic reports and administrative submissions.
• Manage executive expense reports, procurement requests, and invoices in accordance with university policy.
• Handle incoming inquiries, prioritizing urgent matters and redirecting them appropriately.
• Assist in preparing agendas and documenting proceedings for Business School meetings.
• Maintain digital and physical databases for executive reference, ensuring systematic archiving.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Office Management, or a related field.
• 3 to 5 years of experience as an Executive Secretary or Administrative Assistant, preferably in higher education or a corporate setting.
• Exceptional written and verbal communication skills in English; Arabic proficiency is highly valued.
• Proven ability to multitask and meet deadlines in a fast-paced academic environment.
• High level of integrity and experience handling sensitive data.
• Strong interpersonal skills for interacting with faculty, officials, and students.

Required Skills

• Executive Support
• Stakeholder Liaison
• Logistics Coordination
• Confidentiality & Discretion
• Meeting Governance
• Special Initiatives Management
• Advanced Calendar Management
• Professional Correspondence (English and Arabic)
• Task Prioritization
• Financial Administration (expense reports, procurement, invoices)
• Communication Flow Management
• Committee Support
• Records Management (digital and physical)
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience with ERP systems
• Familiarity with AI-powered solutions to streamline workflows
• Strong Communication skills
• Excellent Organization skills
• High Professionalism and Integrity
• Strong Interpersonal skills
• Experience in Executive Assistance or Office Management
• Familiarity with higher education operations and university governance
• Familiarity with project management software
• Familiarity with academic document management systems

Work Environment and Location

This is a full-time position located in Dhahran, Saudi Arabia. Candidates with professional certification in Executive Assistance or Office Management, familiarity with global coordination and international travel scheduling, and full professional fluency in both Arabic and English will be preferred. The role requires a self-starter who can anticipate the needs of the Dean's office and take proactive steps.

About the Role

King Fahd University of Petroleum & Minerals (KFUPM) is seeking an Executive Secretary to provide comprehensive administrative support to the Dean and the Dean's Office within the Business School. This role is essential for the effective operation of the Business School's executive functions, ensuring clear communication among faculty, students, and key stakeholders. The position requires a high degree of confidentiality and precision suitable for an academic setting.

Key Responsibilities

• Provide administrative and secretarial support to the Dean, including managing complex schedules and preparing academic documents.
• Act as a primary point of contact, facilitating communication between the Business School's leadership, internal university departments, and other stakeholders.
• Manage high-level travel arrangements, itineraries, and the planning of academic events for important stakeholders.
• Handle sensitive faculty records, student data, and strategic institutional information with discretion and confidentiality.
• Coordinate College Council and other significant meetings, including minute-taking and follow-up on action items.
• Oversee and support administrative aspects of special projects, such as accreditation cycles, research reports, and university-wide events.
• Proactively organize and schedule meetings, appointments, and conferences, ensuring necessary briefing materials are prepared.
• Draft, proofread, and distribute official university memos and emails in English and Arabic as needed.
• Track deadlines for academic reports and administrative submissions to ensure the leadership team stays on schedule.
• Manage executive expense reports, procurement requests, and invoices in accordance with university policy.
• Handle incoming inquiries, prioritizing urgent academic or administrative matters and redirecting them appropriately.
• Assist in the preparation of agendas and documentation for Business School meetings.
• Maintain digital and physical databases for executive reference, ensuring systematic archiving of records.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Office Management, or a related field.
• 3 to 5 years of experience as an Executive Secretary or Administrative Assistant, preferably in higher education or a corporate environment.
• Proven ability to multitask and meet deadlines in a fast-paced academic environment.
• High integrity and demonstrated experience handling sensitive data.

Required Skills

• Exceptional written and verbal communication skills in English.
• Strong interpersonal skills for effective interaction with faculty, officials, and students.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with ERP systems.
• Familiarity with AI-powered solutions for workflow streamlining and efficiency improvement.
• Excellent organizational and task prioritization abilities.
• Proficiency in managing calendars, professional correspondence, and communication flow.
• Experience in logistics coordination, financial administration, and committee support.
• Skilled in records management and maintaining confidentiality.
• Experience with project management software and academic document management systems is preferred.
• Full professional fluency in both Arabic and English is a preferred qualification.
• Ability to anticipate needs and take proactive steps.
• Experience managing international travel and scheduling across multiple time zones is preferred.
• Professional certification in Executive Assistance or Office Management is preferred.
• Familiarity with higher education operations and university governance is preferred.

Work Location and Details

This is a full-time position located in Dhahran, Saudi Arabia.

About the Role

Silah Tamkeen is seeking a dedicated Recreation Attendant to join their team in Dhahran, Eastern Province, Saudi Arabia. This full-time position is integral to managing the daily operations of the facility's recreational activities, ensuring a positive and safe experience for all members and visitors. The Recreation Attendant serves as a primary point of contact, responsible for providing exceptional service, managing inquiries, and contributing to the smooth functioning of the recreation center.

Key Responsibilities

• Adhere strictly to all company policies and procedures to ensure operational efficiency and safety.
• Deliver exceptional customer service to all members, non-members, and users of the facility.
• Assist with new member enrollment and address inquiries from current members.
• Greet members and users of the gym and recreation facilities upon arrival at reception.
• Verify memberships and efficiently check in members.
• Register prospective members and guide them to the appropriate personnel.
• Provide information regarding class availability and handle cancellation inquiries.
• Ensure the safety and security of all visitors, members, and staff at all times.
• Serve customers, process payments for activities, and accurately account for all transactions at the end of each shift.
• Welcome members and visitors, providing accurate information about offered programs and activities.
• Create a positive first impression of the gym and recreation facility through a welcoming demeanor and tidy appearance.
• Handle telephone inquiries professionally and record messages accurately.
• Maintain a clean and tidy environment at the reception and surrounding areas.
• Record and maintain clear and accurate records of all queries, complaints, lost property, and repair requests, ensuring information is delegated to and resolved by the relevant department.
• Undertake other duties of a similar professional nature as requested by management.
• Assist in all projects as delegated by management.

Qualifications and Requirements

• High school diploma or equivalent is required.
• A minimum of 3 years of experience in a similar environment is essential.
• Possession of an internationally recognized Lifeguard Qualification (RLSS/STA desirable).
• Hold an internationally recognized First Aid Certification, including CPR/AED training.
• Must have a Safeguard certification.

Required Skills

• Exceptional interpersonal and communication skills.
• Strong customer service abilities.
• Proficiency in enforcing safety policies.
• Excellent spoken and written English language proficiency.

Work Environment and Details

This is a full-time position located in Dhahran, Eastern Province, Saudi Arabia. The role involves direct interaction with members and visitors within the recreation facility, requiring a professional and customer-focused approach at all times. Experience required for this role is between 2-5 years.

About the Role

Genius Sports, a global sports technology company that provides official live data to the world's leading leagues, federations, and media platforms, is looking to recruit passionate individuals to join its team as Sports Data Collectors (Sports Scouts). This role presents an opportunity to contribute to the collection of real-time in-play data from live sporting events.

As an independent contractor, you will be responsible for capturing critical match information using proprietary company software. This position is suitable for reliable, detail-oriented individuals with a strong understanding of football, seeking flexible, match-based work.

Duties and Responsibilities

• Attend live football events in your local area, including Saudi Pro League matches and lower-tier competitions.
• Accurately record match data in real-time, such as scores, plays, and key events.
• Effectively utilize mobile technology in a fast-paced, live environment for data capture.

Qualifications and Requirements

• A strong understanding of football is essential for accurately identifying and recording match events.
• Must be reliable and demonstrate a consistent ability to meet commitments.
• Exceptional attention to detail is required to ensure the accuracy of collected data.
• Strong organizational skills are necessary for efficient data collection management.
• Familiarity with mobile technology is a prerequisite for data entry.
• Availability to work evenings and weekends is essential to cover a variety of sporting events.

Key Skills

• Strong understanding of football.
• Reliability.
• Attention to detail.
• Organizational skills.
• Familiarity with mobile technology.

Additional Role Information

The work location is in Mawqaq, Hail, Saudi Arabia. The role is on a freelance/contract basis. Required experience is 0-1 years. Training and tests are provided. There are opportunities for increased earnings based on performance. A flat rate of €55 per match is paid. All CVs must be submitted in English.

• Assist the sales team in daily activities and customer follow-ups.
• Coordinate test drives, vehicle deliveries, and customer appointments.
• Maintain sales records and assist in reporting sales performance.
• Welcome and assist visitors and customers professionally.
• Manage the showroom reception area to ensure a clean and organized environment.
• Provide general information to customers regarding products, services, and showroom procedures.
• Assist with data entry, filing, and updating of customer and vehicle records.
• Support inventory checks and stock updates in collaboration with showroom and logistics teams.
• Help organize showroom events, promotions, and campaigns.
• Ensure prompt responses to customer queries and assist in complaint resolution.

• Diploma or Bachelor’s degree in Business, Marketing, or a related field preferred.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for Tamheer Program.

• Handling phone calls and messages
• Responding to emails and supporting visitor inquiries with professional and courteous communication
• Organizing files and records
• Preparing basic reports
• Supporting executives with calendar coordination
• Assisting with logistics for community events and wellness sessions

• Strong Administrative Assistance and Executive Administrative Assistance skills
• Professional Phone Etiquette and Communication skills
• Solid Clerical Skills including filing, data entry, document preparation, and basic record-keeping
• High level of organization and attention to detail
• Proficiency with common office software
• Customer service mindset with a friendly, respectful, and inclusive approach
• Ability to work on-site in Jeddah
• Previous experience in an administrative or front-desk role is an advantage
• Relevant diploma or degree in business administration or a related field is preferred

• Front Office & Visitor Management: Greet and welcome visitors; manage visitor access as per security procedures; answer and forward calls effectively.
• Administration & Facilities Coordination: Manage office supplies, coordinate maintenance activities, and support administrative functions like documentation and filing.
• Employee & Corporate Support: Assist with employee onboarding and offboarding, and support employee engagement activities.
• Operational Support: Handle reporting, logistics coordination, and vendor communications.

• Strong communication and customer service skills.
• Professional appearance and organizational abilities.
• Proficiency in Microsoft Office.