Full-time Administrative assistant Jobs in Saudi Arabia

The required is a document keeper and has the skill to work on Microsoft Office programs, especially Excel.

1- Organizing important appointments and meetings 2- Preparing periodic administrative reports for management 3- Monitoring daily work progress and ensuring smooth execution of operations 4- Coordinating employee affairs and supervising their follow-up 5- Managing and archiving administrative files and documents 6- Coordinating with suppliers and clients to ensure projects are completed on time 7- Coordination in all administrative and marketing activities

About the Job
You will play a key role in ensuring the smooth operation of our office. You will provide administrative support to various departments, manage daily office activities, and assist with projects. This position requires a highly organized individual with excellent communication skills and a strong attention to detail.

Responsibilities:

• Manage and organize office operations, including scheduling, meetings, and office supplies
• Handle incoming and outgoing correspondence (emails, phone calls, etc.)
• Maintain and update office filing systems and databases
• Assist in preparing reports, presentations, and documents as needed
• Coordinate travel arrangements and meetings for staff
• Provide general administrative support to executives and team members
• Assist in event planning and coordination of company activities
• Handle confidential and sensitive information with discretion
• Collaborate with other team members to improve office efficiency

Requirements:

• Proven experience as an Administrative Assistant or in a similar role
• Strong organizational skills with the ability to prioritize tasks
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with office equipment (*, printers, copiers, etc.)
• Ability to work independently and in a team environment
• High school diploma or equivalent; a degree in Business Administration or a related field is a plus
• Attention to detail and problem-solving skills

About the Job
You will play a key role in ensuring the smooth operation of our office. You will provide administrative support to various departments, manage daily office activities, and assist with projects. This position requires a highly organized individual with excellent communication skills and a strong attention to detail.

Responsibilities:

• Manage and organize office operations, including scheduling, meetings, and office supplies
• Handle incoming and outgoing correspondence (emails, phone calls, etc.)
• Maintain and update office filing systems and databases
• Assist in preparing reports, presentations, and documents as needed
• Coordinate travel arrangements and meetings for staff
• Provide general administrative support to executives and team members
• Assist in event planning and coordination of company activities
• Handle confidential and sensitive information with discretion
• Collaborate with other team members to improve office efficiency

Requirements:

• Proven experience as an Administrative Assistant or in a similar role
• Strong organizational skills with the ability to prioritize tasks
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with office equipment (*, printers, copiers, etc.)
• Ability to work independently and in a team environment
• High school diploma or equivalent; a degree in Business Administration or a related field is a plus
• Attention to detail and problem-solving skills

Join NADIA as an Office Assistant and make a significant impact on our operational success!
We are seeking an organized and motivated SAUDI FEMALE Office Assistant with excellent command in English to join our team in Riyadh. In this position, you will play a crucial role in ensuring the smooth operation of our office, supporting various administrative functions, and contributing to the overall efficiency of our organization.

Key Responsibilities:

• Office Management:
  • Oversee daily office operations to ensure efficiency and productivity.
  • Manage office supplies inventory and place orders as necessary.
  • Coordinate maintenance and repairs of office equipment and facilities.
• Administrative Support:
  • Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
  • Prepare and distribute internal communications, reports, and memos.
  • Organize and maintain physical and digital files and records.
• Meeting and Event Coordination:
  • Schedule and coordinate meetings, appointments, and events.
  • Prepare meeting agendas, take minutes, and distribute them to attendees.
  • Arrange travel and accommodation for staff as needed.
• HR and Financial Assistance:
  • Assist HR with onboarding processes, including preparing documentation and facilitating orientation sessions.
  • Support the finance department with basic bookkeeping tasks and expense tracking.
• Customer Service:
  • Greet and assist visitors, clients, and stakeholders with professionalism and courtesy.
  • Address and resolve inquiries and issues promptly and efficiently.

Requirements:

• High school diploma or equivalent; additional certification in office administration is a plus.
• Saudi citizen.
• Native in Arabic with good command of English.
• Available to work full-time.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities, attention to detail, and problem-solving skills.
• Excellent communication and customer service skills.
• Cultural sensitivity and awareness of cultural nuances.
• Autonomous and willing to take initiative.

What We Offer:

• Full-time contract;
• Attractive salary package and extensive fringe benefits;
• Exciting, professional, and international environment in a fast-growing company;
• Unique training, personal development, and growth opportunities;

Job Purpose:
To provide high-level administrative and secretarial support to the National Sales Manager by handling correspondence, scheduling, documentation, and coordination tasks, ensuring smooth daily operations and effective communication within the sales division and with external stakeholders.

Responsibilities and Duties:

• Manage the National Sales Managers calendar, schedule meetings, and coordinate appointments.
• Organize internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Screen phone calls, emails, and visitors; handle routine inquiries or redirect as appropriate.
• Draft, review, and manage professional correspondence, reports, and presentations.
• Coordinate communication between the National Sales Manager and internal departments, dealers, and partners.
• Maintain confidentiality and handle sensitive information with discretion.
• Arrange travel bookings, accommodations, transportation, and visa documentation for business trips.
• Prepare detailed travel itineraries and expense reports.
• Maintain organized records of sales reports, dealer communications, and internal documents.
• Ensure timely filing and retrieval of contracts, approvals, and confidential materials.
• Track submission deadlines and ensure timely completion of assigned administrative tasks.
• Assist in compiling sales performance reports and other documentation requested by the manager.
• Support the preparation of PowerPoint presentations and data summaries.
• Follow up with the sales team on pending tasks and deadlines as requested by the manager.

Education:
Diploma or Bachelor's degree in Business Administration, Office Management, or related field.

Experience:
35 years of experience in a secretarial or executive assistant role. Experience supporting a senior executive or sales department is preferred.

Competencies:

• Strong organizational and time management skills.
• High level of professionalism and confidentiality.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail and ability to manage multiple tasks simultaneously.
• Positive attitude and ability to work under pressure.

About the Role:
We are seeking a detail-oriented and organized Administrative Assistant with prior experience in the healthcare sector to join our team in Dhahran. The ideal candidate will be responsible for supporting daily administrative operations, maintaining patient records, coordinating with medical staff, and ensuring compliance with healthcare policies and procedures.

Key Responsibilities:

• Manage and organize patient files, medical records, and other documentation
• Handle incoming calls, emails, and scheduling of appointments
• Support medical and administrative staff with clerical tasks
• Prepare reports, memos, and correspondence as needed
• Maintain confidentiality of patient and organizational information
• Coordinate logistics for meetings, trainings, and staff schedules
• Monitor inventory and order office or medical supplies when needed
• Ensure smooth day-to-day operations of the administrative office

Requirements:

• Diploma in Healthcare Administration, Business Administration, or related field
• Minimum 2 years of experience in a healthcare or medical facility
• Proficient in MS Office (Word, Excel, Outlook) and healthcare management systems
• Good understanding of medical terminology and healthcare procedures
• Excellent organizational and communication skills
• Ability to handle sensitive information with discretion
• Must be currently based in Dhahran

Join our team as an administrative assistant!
A company in Dammam is looking for an administrative assistant with the necessary skills to succeed in a work environment.

Requirements:

• Bachelor's degree in management or a related field.
• Previous experience in administrative work or office support.
• Proficiency in Excel.
• Fluency in English.
• Excellent organizational and communication skills.
• Ability to join immediately.

For interested candidates: Please send your CV with the job title to e@***************.

Join Our Team as an Administrative Assistant!
We are seeking a diligent and organized individual to join our real estate team as an Administrative Assistant. This position is crucial for providing high-level administrative support, ensuring smooth office operations, and aiding in the coordination of various real estate processes. This role offers a great opportunity for career development within the dynamic real estate sector.

Key Responsibilities in Real Estate Administration:

• Provide general administrative support to the real estate team, including handling correspondence, managing calendars, and coordinating meetings.
• Assist in the preparation and maintenance of real estate documents such as contracts, property listings, and closing paperwork.
• Manage the office communication systems, including answering calls and emails to facilitate efficient stakeholder interaction.
• Organize and maintain digital and physical files, ensuring confidentiality and easy access to important real estate documentation.
• Coordinate office supplies and services, liaising with vendors to maintain an efficient working environment.
• Prepare real estate reports and presentations as directed, utilizing office software and tools proficiently.
• Contribute to office organization and process improvements to enhance productivity and efficiency.

Required Qualifications & Skills for Real Estate Administrative Assistant:

• Associate degree or higher in Business Administration, Real Estate, or a related field.
• Previous experience in an administrative role, preferably within the real estate industry.
• Exceptional organizational skills with strong attention to detail.
• Excellent communication abilities, both written and verbal.
• Proficiency in using office software, including Microsoft Office Suite, and real estate management software.
• Ability to manage multiple tasks and set priorities in a fast-paced environment.
• Advanced proficiency in English; additional languages are a plus.

Experience for Administrative Assistant Role: Minimum of two years of administrative experience, ideally in the real estate sector.
If you are enthusiastic about enhancing your career in the real estate field and thrive in a supportive and professional environment, we encourage you to apply now to join our esteemed team.

Join Our Team as an Administrative Assistant!
We are seeking a diligent and organized individual to join our real estate team as an Administrative Assistant. This position is crucial for providing high-level administrative support, ensuring smooth office operations, and aiding in the coordination of various real estate processes. This role offers a great opportunity for career development within the dynamic real estate sector.

Key Responsibilities in Real Estate Administration:

• Provide general administrative support to the real estate team, including handling correspondence, managing calendars, and coordinating meetings.
• Assist in the preparation and maintenance of real estate documents such as contracts, property listings, and closing paperwork.
• Manage the office communication systems, including answering calls and emails to facilitate efficient stakeholder interaction.
• Organize and maintain digital and physical files, ensuring confidentiality and easy access to important real estate documentation.
• Coordinate office supplies and services, liaising with vendors to maintain an efficient working environment.
• Prepare real estate reports and presentations as directed, utilizing office software and tools proficiently.
• Contribute to office organization and process improvements to enhance productivity and efficiency.

Required Qualifications & Skills for Real Estate Administrative Assistant:

• Associate degree or higher in Business Administration, Real Estate, or a related field.
• Previous experience in an administrative role, preferably within the real estate industry.
• Exceptional organizational skills with strong attention to detail.
• Excellent communication abilities, both written and verbal.
• Proficiency in using office software, including Microsoft Office Suite, and real estate management software.
• Ability to manage multiple tasks and set priorities in a fast-paced environment.
• Advanced proficiency in English; additional languages are a plus.

Experience for Administrative Assistant Role: Minimum of two years of administrative experience, ideally in the real estate sector.
If you are enthusiastic about enhancing your career in the real estate field and thrive in a supportive and professional environment, we encourage you to apply now to join our esteemed team.

Projects in the Department of Security and Safety and Contracts

Administrative assistant for the legal accountant in managing the financial and administrative activities related to the nature of the business, communicating with clients and external parties, government sites, dividing tasks within the office, and general supervision.