Administrative Specialist Jobs in Saudi Arabia

About the Role

Gartner is seeking a professional and organized Receptionist to serve as the welcoming face of our Riyadh office. This role is crucial in fostering strong relationships with associates and clients, ensuring a positive and efficient experience from the moment they arrive. The Receptionist will act as a central communication hub, managing visitor interactions and supporting various office operations to maintain a seamless work environment. As a key member of the team, the Receptionist will embody Gartner's commitment to excellence and contribute to the smooth functioning of daily operations.

Key Responsibilities

• Promote and cement strong relationships with clients upon their arrival at the reception area.
• Answer the telephone in a clear, positive, and professional manner to ensure excellent customer care for all inquiries.
• Ensure all visitors to Gartner are made welcome, ascertain their requirements, and assist them with general information or direct them to the appropriate person.
• Ensure all visitors and associates follow and adhere to the visitor management system.
• Assist associates in adhering to the different technology platforms being introduced for office space and security systems.
• Function as the central communication link between all associates, visitors, and the real estate team.
• Coordinate new hires and terminations, including conducting inductions, preparing welcome kits, allocating lockers, and issuing building access cards.
• Process supplier invoices within Coupa.
• Process and coordinate courier and mail requests.
• Process requests for business cards, staff name tags, and other print materials.
• Process and coordinate all hospitality requests, including catering and room setups.
• Conduct office supply audits, ensuring efficient purchasing and storage of office and pantry supplies.
• Understand the operation and maintenance of office equipment such as coffee machines, dishwashers, microwaves, and refrigerators.
• Provide backup support within the staffing structure and perform duties of other Global Real Estate (GRE) team members during absences to ensure continuity of service.
• Work closely with the real estate team for the effective delivery of services from Reception.
• Contribute to the effective administration of office processes, including maintenance scheduling, upkeep, and presentation of the office.
• Consult with associates and external customers/visitors to meet the aims and objectives of the position and provide a holistic service.
• Work closely with building management, other vendors, and teams for daily office operations, raising tickets where applicable.
• Be responsible for the delivery of elevated levels of customer care and service within the reception and common use office areas.
• Coordinate associate requests to provide a supporting role for their office activities and facility usage.
• Maintain the reception and office areas in a clean, functional, and safe condition.
• Assist with the coordination and cleaning of kitchen/pantry areas and equipment for daily use, including restocking pantry and other consumable items.
• Manage the upkeep of meeting rooms, ensuring they are refreshed, chairs are repositioned, and other cleaning and maintenance activities are addressed after each use.
• Demonstrate diligence in inspecting, recording, escalating, and resolving cleaning, repair, and maintenance activities, following daily procedures, manuals, and checklists.
• Incorporate an understanding of Customer Relationship Management to enhance customer satisfaction with provided services.

Qualifications and Requirements

• Previous reception and office coordination experience is preferred.
• Experience in hotels, restaurants, or airlines (*, Host, Customer Services, Passenger Services) is highly advantageous.
• Demonstrated experience with continuous improvement initiatives.
• Ability to work overtime as needed in a fast-paced environment.
• Ability to effectively interact with all levels within the team.

Required Skills

• Excellent spoken and written communication skills.
• Proficiency in MS Word and MS Excel.
• Exceptional telephone manner, interpersonal, and communication skills.
• Initiative-taking ability, with the capacity to work independently with minimal direction.
• Highly organized with strong collaboration skills.
• Elevated level of flexibility and a strong work ethic.
• Ability to multi-task and prioritize tasks effectively.
• Maintain an elevated level of integrity when overseeing confidential documents and information.
• Friendly and confident personality.
• Understanding and application of Customer Relationship Management principles.

Work Location and Type

This is a full-time position based in Riyadh, Saudi Arabia. Gartner is committed to providing equal employment opportunities to all applicants and employees. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation.

About the Role

AstroLabs is a leading organization focused on facilitating market entry for high-growth companies into Saudi Arabia and the UAE. We provide comprehensive growth services, including business setup, co-working spaces, and recruitment, in collaboration with government and private sector partners to support key regional sectors and industry digitization. Our Riyadh office is a central hub for our operations and hosts a significant portion of our workforce. As a Community Ops Coordinator, you will be the primary point of contact for AstroLabs members and visitors at the main reception, playing a crucial role in delivering excellent customer service, resolving member issues, identifying potential leads, and ensuring the smooth operational flow of our space. We are looking for a proactive and engaging individual who embodies our motto, "Make it Happen," and is eager to contribute to our dynamic environment.

Key Responsibilities

• Manage the effective operation of the front of house and daily space operations.
• Operate the front desk, ensuring all members, prospective members, and guests receive a warm and professional greeting.
• Assist members and visitors with inquiries via phone, email, online chat, and walk-ins, as well as with deliveries, appointments, and requests.
• Provide members with the necessary tools and support for a seamless experience.
• Respond to and follow up on inquiries about AstroLabs, escalating issues and connecting individuals to the appropriate internal teams.
• Capture leads from calls, chat, and walk-ins, ensuring accurate recording.
• Handle supply purchases and deliveries for AstroLabs, including all consumables such as pantry and office supplies.
• Coordinate with service providers (cleaning, internet, security, maintenance) to ensure all facilities are in working order.
• Conduct routine checks to ensure all resources (printers, shared spaces, meeting rooms) are operational and the space is consistently clean.
• Maintain a concern log to identify and resolve issues promptly.
• Provide basic technology support, including printer setup, meeting room bookings, and account creation.
• Receive, distribute, and manage mail and courier shipments.
• Track and maintain all physical assets, including electronics and other resources.
• Schedule Training Room bookings for meetups and events.
• Manage the schedule of team members to ensure the space is adequately manned and serviced at all times.
• Manage cleaning staff.
• Support AstroLabs members' requests in a timely manner and route out-of-scope requests to the relevant team members.
• Support the Community Manager in managing the logistics of community events and other functions, including room setup, AV requirements, and food/refreshments.

Qualifications and Requirements

• Clear and structured communication with fluency in both Arabic and English (written and spoken).
• A natural people person with a passion for interaction and support.
• A proactive approach to identifying and implementing improvements for efficiency and speed.
• Methodical and organized, with the ability to prioritize activities based on impact and optimize workflows.
• Strong attention to detail.
• Exceptional organizational skills with a proven ability to multitask effectively.
• Extroversion, drive, and enthusiasm, coupled with a serious "make it happen" attitude.
• Ability to act as a brand ambassador for AstroLabs, representing the business professionally and positively at all times.
• Proficiency with the Microsoft Office suite, particularly Excel, Word, and PowerPoint.
• Proficiency with Google Apps, including Drive, Sheets, Docs, and Forms.

Required Skills

• Communication
• Customer Service
• Organizational Skills
• Microsoft Office Suite
• Google Apps

Work Environment and Opportunity

This role is based in Riyadh, Saudi Arabia, and is a full-time position. It offers a chance to learn in a rapidly growing environment and contribute to Saudi Vision 2030. You will gain exposure to diverse teams, both locally and internationally, and work on programs aligned with future development. We provide a dynamic work environment where innovation and proactive actions are encouraged. You will have the opportunity to work closely with colleagues focused on driving impact and to grow, develop, and learn through collaboration and leadership opportunities.

About the Role

Nova M Hotel - Edge by Rotana is seeking a Human Resources Clerk to join their team in Riyadh, Saudi Arabia. This role is essential for the efficient operation of the HR department, focusing on the meticulous processing and management of employee documentation and governmental relations tasks. The ideal candidate will be dedicated to providing exceptional service and contributing to employee needs.

As a Human Resources Clerk, you will perform a variety of administrative duties, collaborating closely with the Government Relations Officer/Coordinator to ensure compliance with all legal and administrative requirements for employees. This position demands a high level of organization, attention to detail, and the capacity to manage multiple tasks effectively.

Key Responsibilities

• Assist the Government Relations Officer/Coordinator in preparing and processing applications for visas, permits, registrations, and renewals.
• Monitor expiry dates of employee documents, including visas and work permits, and manage timely renewal processes.
• Manage the issuance and control of employee lockers, maintaining accurate records and generating monthly summary reports.
• Issue copies of documents as required by employees.
• Input employee data and scan relevant documents into the CID system, ensuring regular updates and data transmission.
• Establish and maintain various filing systems, records, and databases of business contacts.
• Track pending items and manage personal employee files, ensuring appropriate follow-up actions are taken.
• Monitor passport expiry dates and initiate timely renewal processes.
• Oversee the renewal of registration licenses and permits.

Qualifications and Requirements

• A degree in a related discipline is required.
• Previous experience within the Human Resources field is preferred.
• Must be computer literate.
• Proficiency in a computerized payroll system is ideal.
• Fluent in English.
• The candidate should be helpful, self-motivated, and possess a positive attitude.
• Ability to think laterally and demonstrate strong social skills.
• Possess the presence to interact and deal with employees effectively at all levels.
• Exhibit a fair and friendly style, being easily approachable.
• Demonstrate an understanding of the job.
• Show a strong sense of taking responsibility.
• Exhibit the ability to recognize differences.
• Maintain a strong customer focus.
• Display adaptability in a dynamic environment.
• Be a strong team player.

Required Skills

• Government Relations
• Visa Processing
• Work Permit Processing
• Passport Renewal
• License Renewal
• Record Keeping
• Data Entry
• Filing Systems
• Database Management
• Computer Literacy
• Computerized Payroll System
• Interpersonal Interaction

Work Environment and Details

This is a full-time position based in Riyadh, Saudi Arabia. The role requires 2-5 years of relevant experience. The company is Nova M Hotel - Edge by Rotana.

About the Role

Napco National is seeking a diligent and organized Assistant Store Keeper to join their team in Riyadh. This full-time position is designed for individuals looking to develop their career in inventory and document management within a dynamic industrial environment.

Key Responsibilities

• Receive and meticulously sort documents from CSD officers, categorizing them by seriality, including canceled pick slips, gate passes, invoices, and credit notes.
• Accurately attach all Return to Vendor (RTV) documents with their corresponding credit notes.
• Provide copies of RTVs and credit notes to the sales and accounting teams on a weekly basis.
• Update the JDE system with receipt invoices through the Invoice Control application.
• Ensure all paperwork is stored in designated locations, safeguarding important documents.
• Respond to requests for file access and maintain a comprehensive log of all borrowed papers.
• Adhere strictly to company policies and confidentiality guidelines to protect data and information.

Qualifications and Experience

• 0-1 years of experience in a relevant role.

Required Skills

• Document sorting and organization.
• Data entry and system updates (JDE system experience is a plus).
• Attention to detail.
• Record keeping and logging.
• Adherence to policies and confidentiality.

Work Environment and Location

This is a full-time position based in Riyadh, Riyadh Region, Saudi Arabia. The role operates within Napco National's industrial environment.

About the Role

Laverne Group is seeking a motivated and detail-oriented Technical Support Specialist to join our team in Riyadh, Saudi Arabia. This full-time position is crucial for ensuring the seamless operation of our retail branches and business operations by providing essential day-to-day technical support. The role focuses on maintaining the availability and performance of critical IT infrastructure, including Point of Sale (POS) systems, IT equipment, networks, and surveillance systems. As a Technical Support Specialist, you will be instrumental in troubleshooting technical issues, supporting new branch openings, ensuring operational continuity, and delivering timely technical assistance to empower efficient business operations across the organization.

Key Responsibilities

• Provide daily technical support for retail branches, resolving issues related to Point of Sale (POS) systems and associated applications.
• Install, configure, and prepare POS devices and peripherals for both new and existing branches.
• Monitor system performance to ensure hardware and software are operating efficiently and effectively.
• Perform routine maintenance activities and replace faulty devices, peripherals, or equipment as needed.
• Support branch operations through shift-based coverage to guarantee technical availability during business hours.
• Troubleshoot and resolve issues concerning surveillance cameras, CCTV systems, networking equipment, internet connectivity, and communication systems.
• Conduct site visits to branches for the installation and configuration of IT equipment in preparation for new branch openings.
• Coordinate with external vendors and service providers to obtain advanced technical support when required.
• Maintain accurate and up-to-date records of all incidents, maintenance activities, and technical support requests.
• Prepare periodic technical reports and offer recommendations for operational and infrastructure enhancements.
• Ensure strict adherence to IT policies, security standards, and established operational procedures.
• Assist with hardware inventory management and asset tracking activities.
• Support the testing and deployment of new technologies, devices, and system upgrades across all branches.
• Provide technical guidance and user support to branch employees as necessary.
• Undertake any other duties as assigned by management that are related to the nature of the role and support business needs and operational continuity.

Qualifications and Requirements

• Diploma or Bachelor’s degree in Information Technology, Computer Science, Network Engineering, or a closely related field.
• 1 to 3 years of experience in Technical Support, IT Support, or Help Desk roles.
• Demonstrated experience supporting POS systems and working within branch operations environments.
• Basic knowledge of networking principles, CCTV systems, hardware troubleshooting techniques, and various operating systems.
• Strong analytical and problem-solving skills with a proven ability to troubleshoot complex technical issues.
• Good communication and customer service abilities, with a focus on providing excellent support to end-users.
• Flexibility to work on shifts and willingness to travel between branches as required by the role.

Required Skills

• Technical Support
• IT Support
• Help Desk Operations
• POS Systems Management
• Networking Fundamentals
• CCTV Systems
• Hardware Troubleshooting
• Operating Systems
• Problem-Solving
• Troubleshooting
• Communication Skills
• Customer Service

Work Environment and Details

This is a full-time position based in Riyadh, Saudi Arabia. The role requires flexibility to work on shifts to ensure technical availability during business hours and may involve travel between branches as needed.

About the Role

Ericsson is seeking a dedicated Service Desk Specialist to join our team in Riyadh, Saudi Arabia. This full-time role places you at the core of the Automation Operations hub, acting as the primary point of contact between Service Delivery teams and other business functions. You will be instrumental in ensuring the seamless operation and alignment of automation initiatives with customer expectations and operational requirements. This opportunity is exclusively open to Saudi nationals, supporting Ericsson's Saudization initiatives.

Key Responsibilities

• Serve as the central coordination point for all Automation Operations activities, liaising between Service Delivery teams and business stakeholders.
• Manage operational communications and notifications concerning incidents, service requests, and changes.
• Coordinate and manage incidents throughout their lifecycle, providing support during major and critical service-impacting events.
• Track, monitor, and report on incidents to ensure timely resolution, appropriate escalation, and clear stakeholder communication.
• Support request fulfillment activities, including logging, categorizing, monitoring, tracking, and ensuring timely closure and documentation of service requests.
• Assist with change management processes, monitor change activities, ensure compliance with procedures, and manage access requests and change-related communications.
• Act as the primary interface for Managed Services customers and their care organizations, and coordinate communications with partners and third-party providers.
• Support regulatory requests and compliance-related activities.
• Serve as the single point of contact for escalated VIP customer complaints when necessary.

Qualifications and Requirements

• BSc in Telecommunications, Computer Science, or an equivalent field.
• 3-5 years of experience in telecom operations, Managed Services, Service Desk, NOC/SNOC, or operational support environments.
• Previous supervisory or team coordination experience is considered an advantage.
• Strong understanding of telecom operations, Managed Services, and Service Desk processes.
• Solid knowledge of Incident Management, Problem Management, Request Fulfillment, and operational escalation processes.
• Experience with ticketing systems, operational support systems, and work order management tools.
• Understanding of telecom network environments, field operations, and service delivery processes.
• Good understanding of SLA management, KPI reporting, customer experience monitoring, and operational governance.
• Ability to coordinate effectively across multiple operational teams in fast-paced environments.
• Strong leadership, coordination, and stakeholder management skills.
• Excellent communication and customer-facing capabilities.
• Strong analytical, troubleshooting, and problem-solving skills.
• Ability to work effectively under pressure and manage critical operational situations.
• Proactive, organized, and results-oriented mindset.
• Strong collaboration and teamwork capabilities, with a willingness to coach and support colleagues.
• Flexible and adaptable to changing operational demands.

Key Skills

• Automation Operations
• Incident Management
• Service Request Fulfillment
• Change Management
• Ticketing Systems
• Operational Support Systems
• Work Order Management
• SLA Management
• KPI Reporting
• Customer Experience Monitoring
• Operational Governance
• Leadership
• Coordination
• Stakeholder Management
• Communication
• Customer-Facing Capabilities
• Analytical Skills
• Troubleshooting
• Problem-Solving
• Teamwork

Work Context

This is a full-time position based in Riyadh, Saudi Arabia. The role requires 2-5 years of relevant experience.

About the Role

Knight Frank MENA is seeking a Human Resources Specialist (Saudization) to join the People and Culture team in Riyadh, Saudi Arabia. This role will support general HR services, projects, and operations, with a primary focus on government relations and compliance within the Kingdom. Working closely with the HR Lead and HR Operations Specialist, you will ensure all HR activities and government-related processes align with Saudi labor laws, Saudization requirements, and company policies.

This is a hands-on position requiring accurate and timely processing of employee transactions through government platforms such as QIWA, GOSI, and MUQEEM. The HR Specialist will serve as a key liaison between managers, external service providers, and government authorities, managing visa and government documentation, HR compliance, and general HR operations. A proactive approach to problem-solving and service delivery is essential.

Key Responsibilities

• Support daily HR operations, including onboarding, offboarding, and employee lifecycle administration.
• Partner with internal stakeholders to ensure a smooth onboarding experience and compliance with employment requirements.
• Assist with payroll processing, GOSI, benefits administration, and other HR operational activities.
• Manage employee training and development administration, including coordination of local KSA programs like COOP and TAMHEER.
• Support employee licensing, certifications, and professional membership renewals (*, RICS, TAQEEM, REGA).
• Maintain accurate HR records, documentation, and reporting across HR systems and government platforms.
• Provide support for HR projects, system implementations, and continuous improvement initiatives.
• Assist with the translation and preparation of HR and government-related documents in English and Arabic.
• Perform other HR and operational duties as required to support business needs.
• Provide advisory services to the business regarding government relations processes to ensure compliance.
• Offer problem resolution for government relations processes and challenges.
• Manage the external visa processing provider to ensure timely and accurate issuing of visas, labor contracts, and employee government documentation.
• Execute and coordinate government relations processes in KSA, ensuring compliance with applicable labor laws and regulatory requirements.
• Liaise with government entities, regulatory bodies, and external service providers to support the timely completion of government-related processes.
• Support government audits, inspections, labor cases, and regulatory interactions.
• Oversee and process all government-related requirements including Qiwa, GOSI, Iqama issuance and renewals, and other relevant Saudi platforms.
• Support the business and legal department in obtaining and renewing licenses, registrations, and approvals from government authorities.
• Stay informed of changes in Saudi labor laws and government regulations, and support the implementation of required updates.
• Maintain accurate records of all government documentation, submissions, and correspondence.
• Support dispute resolution, urgent PRO matters, and escalations with government authorities.
• Ensure compliance with Saudization requirements and support reporting and tracking obligations.

Qualifications and Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Saudi national is preferred.
• 5 to 10 years of experience in HR operations and government relations within Saudi Arabia.
• Solid knowledge of Saudi labor law, Saudization requirements, GOSI, and HR compliance frameworks.
• Proven hands-on experience with Saudi government platforms including QIWA, IQAMA systems, and other regulatory portals.
• Practical experience processing employee and company transactions through Saudi government platforms and coordinating with relevant authorities.
• High integrity, professionalism, and a strong understanding of the local cultural and regulatory environment.
• Proficient level in Microsoft Office programs.
• Fluency in English and Arabic, both written and verbal.
• Flexible attitude towards traveling.

Required Skills

• HR Operations
• Government Relations
• Saudi Labour Law
• Saudization Requirements
• GOSI
• HR Compliance Frameworks
• QIWA
• IQAMA Systems
• Problem-Solving
• Communication
• Coordination
• Organizational Skills
• Attention to Detail
• Integrity
• Professionalism

Work Environment and Additional Information

This is a full-time position based in Riyadh, Saudi Arabia. CIPD or a relevant certification is considered a plus.

About the Role

Luxoft is seeking a skilled Murex BO Developer to join a significant Murex Greenfield implementation project for a large bank in Saudi Arabia. This role is integral to designing, configuring, and delivering robust Murex solutions, requiring a strong understanding of financial markets and product knowledge, particularly in Collateral Management. The successful candidate will contribute to simplifying the existing architecture and automating current processes by providing specialist market technology solutions within a full-time engagement.

Key Responsibilities

• Design and configure the proposed solution within the Murex platform.
• Configure and build Murex Reports for report-based interfaces.
• Develop custom tasks within the MxML Exchange module.
• Manage requirements from inception through to acceptance and delivery into the Murex platform, including providing training to production support teams.
• Collaborate closely with the test team to review test cases and coverage, analyze defects, and offer Murex Configuration advice.
• Provide guidance to the developer team on workflow implementation.
• Deliver specialist market technology solutions aimed at simplifying the existing architecture and automating current processes.
• Engage with Business stakeholders to discuss and resolve specific processing requirements not covered by the standard task library.

Required Qualifications

• 5-8 years of experience in Murex MXML and the back-office domain.
• Good understanding of Murex architecture and post-trade workflows.
• Strong working experience in developing post-trade, confirmation, and settlement workflows for Structured Products.
• Good working knowledge of the MxML Exchange module (interfaces) within **
• Experience in developing data dictionary formulas.
• Experience in integrating standard external systems with Murex.
• Working experience with XML and XSLT.
• Experience in Back Office modules, including SWIFT Message generation (MT300, MT305, MT540, MT202, MT103), payment processing, fixing, and settlement accounting.
• Good knowledge of Shell scripts and SQL.
• In-depth knowledge of various asset classes, including FX, FI, MM, and Derivatives.
• Business or product knowledge, specifically in Collateral Management.

Technical Skills

• Murex MXML
• Back Office Domain
• Murex Architecture
• Post-trade Workflows
• Structured Products
• MxML Exchange Module
• *
• Data Dictionary Formula Development
• Integration of External Systems with Murex
• XML
• XSLT
• SWIFT Message Generation (MT300, MT305, MT540, MT202, MT103)
• Payment Processing
• Fixing
• Settlement Accounting
• Shell Scripting
• SQL
• FX, FI, MM, Derivatives
• Collateral Management
• Communication Skills
• Documentation Skills

Work Environment and Location

This is a full-time position based in Riyadh, Saudi Arabia. The role involves working within a dynamic project environment as part of a significant Murex implementation.

About the Role

Biologix is seeking a Scientific Office Manager to lead and oversee all Scientific Office activities in Riyadh, Saudi Arabia. This role is responsible for ensuring strict adherence to SFDA regulations, pharmaceutical laws, company policies, and ethical standards. The Scientific Office Manager will act as the company's official scientific representative to health authorities, driving excellence across regulatory, scientific, compliance, pharmacovigilance, and promotional functions. This is a full-time position contributing to the company's scientific and regulatory integrity.

Key Responsibilities

• Lead all Scientific Office activities in accordance with SFDA regulations and licensing requirements.
• Serve as the company's official representative before the SFDA and other relevant regulatory authorities.
• Ensure comprehensive compliance with all applicable pharmaceutical laws, regulations, company policies, and industry standards.
• Maintain readiness for inspections and audits, and support regulatory assessments.
• Ensure the provision of accurate, balanced, and evidence-based scientific information on company products to all stakeholders.
• Manage scientific and medical information requests from healthcare professionals, authorities, and external stakeholders.
• Ensure all scientific communications align with approved product information and regulatory requirements.
• Develop and implement local regulatory strategies to support business objectives.
• Provide support for product registrations, renewals, variations, transfers, and all lifecycle management activities.
• Ensure timely and accurate regulatory submissions and approvals, including processing Special Import Permits (SIP) when necessary.
• Continuously monitor regulatory changes and provide guidance on their potential impact on company operations and products.
• Review and approve all promotional and non-promotional materials for compliance with SFDA regulations, approved product information, and internal procedures.
• Ensure all promotional claims are scientifically accurate, balanced, and adequately substantiated.
• Support compliance reporting and disclosure requirements in collaboration with internal departments.
• Build and maintain professional relationships with the SFDA, MOH, NUPCO, healthcare institutions, scientific associations, and academic organizations.
• Represent the company in meetings with regulatory authorities and external stakeholders.
• Coordinate responses to all regulatory inquiries and requests.
• Support the organization of scientific congresses, symposia, educational meetings, webinars, and healthcare awareness initiatives.
• Secure all necessary approvals for company-sponsored scientific activities.
• Foster scientific collaboration with healthcare professionals, scientific societies, and academic institutions.
• Contribute to research initiatives in accordance with ethical and regulatory requirements.
• Deliver scientific and regulatory training to employees.
• Support commercial, medical, and support teams by providing training on products and compliance requirements.
• Promote awareness of Scientific Office responsibilities and regulatory obligations throughout the organization.
• Serve as an internal subject matter expert on regulatory and scientific matters.

Qualifications and Requirements

• Bachelor's degree in Pharmacy.
• A minimum of 2 years of experience specifically within a Scientific Office role.
• Strong knowledge of SFDA regulations and pharmaceutical legislation.
• Proven understanding of compliance requirements within the pharmaceutical industry.
• Excellent communication skills, both written and verbal.
• Demonstrated ability in stakeholder management.
• Experience working effectively with cross-functional teams.
• Ability to liaise and collaborate effectively with regulatory authorities.
• Strong organizational skills.
• Proficiency in analytical thinking and problem-solving.
• High ethical standards and meticulous attention to detail.

Required Skills

• SFDA Regulations
• Pharmaceutical Laws
• Compliance Requirements
• Communication
• Stakeholder Management
• Cross-functional Team Collaboration
• Regulatory Authority Engagement
• Organizational Skills
• Analytical Skills
• Problem-Solving Skills
• Ethical Standards
• Attention to Detail

Work Environment and Location

This is a full-time position based in Riyadh, Saudi Arabia. The role requires active engagement with regulatory authorities and internal teams, contributing to the scientific and regulatory integrity of Biologix's operations within the pharmaceutical sector.

About the Role

Mace is a global company specializing in shaping, building, and managing complex projects. We combine construction expertise with consultancy services to unlock potential and redefine project ambitions. This is an opportunity to join a significant program in Saudi Arabia, focusing on major mixed-use developments, including sports, entertainment, and arts facilities, alongside associated infrastructure.

As a Reporting Specialist, you will support the delivery of PMO and Project Controls services within the Planning Centre of Excellence. This role is specifically for Saudi Nationals and offers the chance to contribute to a high-profile project under the guidance of senior professionals.

Key Responsibilities

• Support the delivery of PMO and Project Controls services across assigned projects within the Planning Centre of Excellence, operating under the guidance of senior professionals.
• Contribute to the implementation of PMO and Project Controls frameworks and methodologies, including Earned Value Management (EVM), ensuring alignment with the Mace Control Centre, client requirements, and relevant governance standards.
• Build effective working relationships with client representatives and support the integration of core disciplines, including planning and risk management.
• Assist with the preparation of monthly reporting packs, facilitating performance reviews and providing analysis on project performance.
• Collaborate towards the common goal of net zero carbon transition, sharing responsibility for the proactive identification and management of associated carbon emissions and reductions during work delivery.

Qualifications and Requirements

• Possess a relevant degree or equivalent qualification.
• Be progressing towards chartership with a recognized professional body and demonstrate ongoing professional development.
• Have proven PMO and Project Controls leadership experience on complex projects.
• Demonstrate proven leadership in health, safety, and wellbeing, with the ability to deliver measurable outcomes and embed best practice.
• Possess strong knowledge and application of relevant legislation within complex organizational environments.
• Be an effective communicator with strong analytical capabilities and the ability to engage, influence, and build trusted stakeholder relationships.
• Meet the necessary visa criteria for the Kingdom of Saudi Arabia and have relevant work experience on high-valued projects/programmes for a project management consultancy business, which are required for immigration and client approval.

Required Skills

• PMO (Project Management Office)
• Project Controls
• Earned Value Management (EVM)
• Planning
• Risk Management
• Reporting
• Health, Safety, and Wellbeing
• Communication
• Analytical Capability
• Stakeholder Relationship Management

Work Environment and Location

This is a full-time position based in Riyadh, Saudi Arabia. Mace is an inclusive employer and welcomes applications from a diverse range of candidates. We are open to discussing part-time, flexible, and hybrid working options if suitable for the role.

Join the team at Abdullah Hashim Company Limited as a Sales Coordinator!
We are actively seeking motivated and detail-oriented candidates who are eager to grow and gain hands-on experience in the sales field. This is a fantastic opportunity to kickstart your career through the Tamheer Program.

Key Responsibilities:

• Assist the sales team in daily activities and customer follow-ups.
• Coordinate test drives, vehicle deliveries, and customer appointments.
• Maintain sales records and assist in reporting sales performance.
• Welcome and assist visitors and customers in a professional manner.
• Answer incoming calls, redirect queries, and take messages accurately.
• Manage the showroom reception area to maintain a clean and organized environment.
• Provide general information to customers regarding products, services, and showroom procedures.
• Prepare and maintain documents, forms, and internal correspondence.
• Assist with data entry, filing, and updating customer and vehicle records.
• Coordinate with other departments such as finance, marketing, and service for smooth workflow.
• Support inventory checks and stock updates in collaboration with showroom and logistics teams.
• Assist in organizing showroom events, promotions, and campaigns.
• Ensure prompt and professional responses to customer queries.
• Support complaint resolution and escalate issues when necessary.
• Provide an excellent customer experience aligned with company standards and brand reputation.

Requirements:

• Diploma or Bachelor's degree in Business, Marketing, or a related field preferred.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for the Tamheer Program.

About the Role
We are seeking a professional and customer-focused Receptionist to join our team in Madina. The ideal candidate will be responsible for creating a positive first impression for visitors, managing front desk operations, and providing administrative support to ensure smooth daily operations.

Key Responsibilities

• Greet and welcome visitors, clients, and guests in a professional manner.
• Answer, screen, and direct incoming phone calls.
• Manage front desk activities and maintain a clean, organized reception area.
• Handle incoming and outgoing correspondence, emails, and courier services.
• Schedule appointments and coordinate meeting room bookings.
• Maintain visitor logs and ensure adherence to company policies.
• Provide administrative support to various departments as required.
• Assist with document filing, record keeping, and data entry tasks.

Requirements

• Saudi.
• 2–4 years of experience in a receptionist, front desk, customer service, or administrative role.
• Excellent verbal and written communication skills in both Arabic and English.
• Strong interpersonal and customer service skills.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Professional appearance and positive attitude.
• Strong organizational and multitasking abilities.

What We're Looking For

• Friendly and approachable personality.
• Strong attention to detail.
• Ability to work independently and manage multiple tasks efficiently.
• Commitment to providing excellent customer service.

Join the Finance Team at Abdullah Hashim Company Limited!

We are looking for motivated and detail-oriented candidates who are eager to grow and gain hands-on experience in the sales field. This Tamheer opportunity as a Sales Coordinator offers you the chance to kickstart your career within a reputable company that has been closely affiliated with Honda Motor Company for over fifty years.

Key Responsibilities:

• Assist the sales team in daily activities and customer follow-ups.
• Coordinate test drives, vehicle deliveries, and customer appointments.
• Maintain sales records and assist in reporting sales performance.
• Welcome and assist visitors and customers in a professional manner.
• Manage the showroom reception area to maintain a clean and organized environment.
• Provide general information to customers regarding products, services, and showroom procedures.
• Assist with data entry, filing, and updating of customer and vehicle records.
• Support inventory checks and stock updates in collaboration with showroom and logistics teams.
• Assist in organizing showroom events, promotions, and campaigns.
• Ensure prompt and professional responses to customer queries.
• Support complaint resolution and escalate issues when necessary.

Requirements:

• Diploma or Bachelor's degree in Business, Marketing, or related field preferred.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for the Tamheer Program.

Join us and be a part of delivering high-quality Honda products while providing excellent customer experiences aligned with our company standards and brand reputation.

About the Role

The Ritz-Carlton Hotel Company, *** is seeking a dedicated and organized Coordinator for Learning & Development to join our team in Tabuk, Saudi Arabia. This full-time, non-management position offers an opportunity for individuals with 0-1 year of experience to contribute to a luxury hospitality brand. As part of the Human Resources department, you will play a crucial role in supporting employee development and ensuring the smooth operation of HR functions, upholding the esteemed "Gold Standards" of The Ritz-Carlton.

At The Ritz-Carlton, we are committed to creating exceptional experiences for our guests and fostering an environment where our associates can perform their best work. This role is integral to empowering our associates through thoughtful and compassionate service, embodying the core values and Credo of The Ritz-Carlton.

Key Responsibilities

• Create and maintain comprehensive filing systems for employee records and other relevant documentation.
• Generate and type office correspondence, ensuring accuracy and professionalism using computer systems.
• Distribute and route incoming mail efficiently to the appropriate departments and personnel.
• Manage the ordering and tracking of Human Resources office supplies and necessary forms.
• Answer incoming phone calls, professionally record messages, and relay information accurately.
• Establish and maintain new employee personnel files, ensuring all required documentation is present.
• Assist walk-in candidates with the application procedures, providing a welcoming and informative experience.
• Maintain the designated space for application completion, ensuring it is clean, well-organized, and accessible to individuals with disabilities.
• Respond to employee and management inquiries regarding company and Human Resources programs, policies, and guidelines.
• Inform Human Resources management of any issues related to employee relations within the division or property.
• Uphold the highest standards of confidentiality and security for all employee and property records, files, and sensitive information.
• Ensure the accurate maintenance of all employee records and files, including but not limited to interview documents and I-9 forms.
• Adhere to all company policies and procedures, maintaining a clean and professional uniform and personal appearance.
• Protect company assets and report any accidents, injuries, or unsafe working conditions to management immediately.
• Welcome and acknowledge all guests and visitors according to company standards, embodying gracious hospitality.
• Communicate effectively with others using clear and professional language, both verbally and in writing.
• Prepare and review written documents with accuracy and completeness.
• Answer telephones using appropriate etiquette and professionalism.
• Develop and maintain positive working relationships with colleagues and management.
• Support team efforts to achieve common goals and listen and respond appropriately to the concerns of other employees.
• Ensure adherence to quality expectations and standards in all tasks performed.
• Enter and locate work-related information using computers and/or point of sale systems.
• Perform other reasonable job duties as requested by Supervisors, demonstrating flexibility and a willingness to assist.

Qualifications and Requirements

• High school diploma or *** equivalent is required.
• A minimum of 1 year of related work experience is preferred.
• No supervisory experience is required for this role.
• No specific licenses or certifications are mandated for this position.

Required Skills

• Proficiency in Human Resources administration and processes.
• Experience in managing employee relations and related matters.
• Strong understanding and practice of confidentiality principles.
• Excellent record-keeping and organizational abilities.
• Exceptional customer service and interpersonal skills.
• Demonstrated ability to work effectively as part of a team.
• Clear and professional communication skills, both written and verbal.

Work Environment and Schedule

This is a full-time, non-management position located in Tabuk, Amaala, Saudi Arabia. The role is not remote. The schedule is full time.

About the Role

Raffles Hotels & Resorts is seeking an Admin Concierge to join the pre-opening team for Raffles The Red Sea, an ultra-luxury resort within Saudi Arabia's Red Sea Project. This role is integral to ensuring a seamless and refined guest experience, embodying Raffles' commitment to graciousness and personalized service. The Admin Concierge will serve as a central communication point for the lobby, contributing to an environment of elegance and luxury that emphasizes natural beauty and sustainability.

This full-time position is based in Umluj, Tabuk, Saudi Arabia. The ideal candidate will demonstrate a proactive and anticipatory approach, with a strong sense of ownership and accountability, understanding the expectations of ultra-luxury guests and aligning with the brand's high standards.

Key Responsibilities

• Act as the central communication hub for the lobby, coordinating effectively with Doormen, Porters, Reception, and Raffles Butlers to ensure smooth guest journeys.
• Build and maintain detailed guest profiles within the Property Management System (PMS), recording specific preferences, past requests, and cultural sensitivities to facilitate personalized interactions.
• Manage pre-arrival email correspondence, following up on communications with guests and travel agents to confirm arrival details and special arrangements.
• Oversee lobby administrative logistics, including sorting and distributing guest and administrative mail, managing courier services, and maintaining the hotel's digital information directory.
• Conduct regular inventories of lobby supplies and guest amenities, coordinating with butler admin supervisors for timely restocking.
• Assist in logging and reporting guest complaints, tracking feedback, and ensuring corrective actions are implemented to uphold brand standards and guest satisfaction.

Qualifications and Requirements

• A minimum of 2 years of experience in a luxury hotel front office or guest relations role.
• Proven experience in project coordination, scheduling, and document control, particularly during pre-opening stages.
• Experience in a pre-opening hotel environment is mandatory.
• A deep understanding of ultra-luxury guest expectations and alignment with luxury brand standards.

Required Skills

• Proficiency in Microsoft Office Suite, with a strong emphasis on Excel.
• Experience with hotel Property Management Systems (PMS).
• Exceptional communication and interpersonal skills.
• Strong coordination and organizational abilities.
• Demonstrated guest relations and customer service expertise.
• Effective problem-solving capabilities.
• High level of emotional intelligence and cultural awareness.
• Skills in project coordination, scheduling, and document control.

Work Environment and Professional Conduct

This is a full-time position based in Umluj, Tabuk, Saudi Arabia. Candidates are expected to maintain impeccable grooming and professional presentation at all times, adhering to standard etiquette. Confidentiality is paramount, and sensitive guest information must be handled with the utmost discretion and integrity. The role requires a poised, creative, and inquisitive individual with a high level of emotional intelligence and cultural awareness.

We at Allied Arabian Maintenance & Trade Co. Ltd. (AAMCO) are looking for a Secretary / Document Controller to join our team in Yanbu.

Responsibilities:

• Effective management of documents and records.
• Organizing appointments and meetings.
• Providing administrative support to the team.

Requirements:

• Must be of Saudi nationality.
• Availability of appropriate qualifications and experience.

Salaries: Salaries range between 4,000 to 6,500 Saudi Riyals.

Join Our Team as a Secretary!
Saudi Services For Electro Mechanic Works Co. SSEM is seeking a detail-oriented and organized Secretary to manage vital administrative tasks within our company. Established in 1976, we have made significant contributions to construction projects across Saudi Arabia, ensuring adherence to the highest standards.

Key Responsibilities:

• Manage schedules, appointments, and meetings.
• Prepare and maintain correspondence, reports, and documents.
• Handle incoming calls, emails, and other communications.
• Organize and maintain physical and electronic filing systems.
• Record meeting minutes and follow up on action items.
• Coordinate with departments and external parties as needed.
• Maintain confidentiality of company information.
• Perform other administrative duties assigned by management.

What We Offer:
A dynamic work environment in a reputable company that values commitment and quality. Join us to contribute to our projects that are shaping the infrastructure of Saudi Arabia.