Executive Assistant Jobs in Saudi Arabia

• Support project planning activities, including timelines, deliverables, milestones, and required resources.
• Coordinate with project teams, clients, vendors, and internal departments to ensure smooth project execution.
• Track project progress and follow up on pending tasks, deadlines, and action items.
• Prepare and maintain project documentation, meeting minutes, status reports, and project trackers.
• Support the preparation of project schedules, presentations, reports, and progress updates.
• Assist in identifying project risks, delays, and issues, and escalate them to the project manager when required.
• Coordinate meetings, workshops, and project-related communication with stakeholders.
• Monitor project deliverables to ensure alignment with approved scope and quality standards.
• Support procurement, invoicing, logistics, and administrative requirements related to projects.
• Maintain organized records of approvals, correspondence, contracts, and project files.
• Assist in closing project activities, collecting final documents, and preparing completion reports.

• Bachelor’s degree in Business Administration, Project Management, Engineering, or a related field.
• Minimum of 2–4 years of experience in project coordination, project support, or administrative project roles.
• Good understanding of project management principles, timelines, reporting, and documentation.
• Strong organizational, follow-up, and coordination skills.
• Ability to manage multiple tasks and communicate effectively with different stakeholders.
• Professional certifications such as CAPM, PMP, PRINCE2 Foundation, or equivalent are preferred.
• Proficiency in MS Office, especially Excel and PowerPoint; knowledge of project management tools is an advantage.
• Strong attention to detail and ability to work under deadlines.
• Good command of English; Arabic proficiency is an advantage.

We are looking for an outstanding employee

to work in customer service and manage a photography studio

Requirements:
• Smart and has a strong personality
• Tolerates work pressure and knows how to act
• Excellent style in dealing with customers
• Organized and quick to accomplish
• Manages theme coordination, the team, and daily work
• Available and committed to work
• Flexible and fulfills all work requirements responsibly

• Solves problems and knows how to manage situations

Location:

Al-Narjis neighborhood – Riyadh

Working hours:

From 2:00 PM to 10:00 PM

Salary:
Starts from 3000 Riyals

Increases after the first month based on experience and commitment

For communication:
Please send your CV via WhatsApp

05********

We are looking for a person to be

the right hand in managing and organizing the studio

We strive to attract a customer service specialist to join our team, to contribute to providing a distinguished experience for patients and clients across all communication channels, in accordance with quality standards and the policies of the Ministry of Health.

🎯 Job Objective:
To provide high-quality service to clients of the medical center through reception and call center, ensuring a professional experience that contributes to increasing customer satisfaction and improving operational efficiency at the branches.

Job Responsibilities:

• Welcoming clients and directing them to the appropriate services
• Managing appointments (booking - modification - cancellation) via phone or in-person
• Responding to client inquiries and providing accurate information about medical services
• Following up on complaints and feedback and transferring them to the relevant authorities
• Coordinating with medical and administrative teams to ensure smooth workflow
• Updating client data and accurately using appointment systems and CRM
• Adhering to privacy policies and patient rights and operational quality standards

Requirements:

• High communication skills and professionalism in dealing
• Proficiency in using computers and customer service systems
• Ability to work under pressure and organize tasks
• Previous experience in customer service or the medical sector is preferred
• Availability and commitment to working hours

✨ Benefits:

• Professional work environment
• Career development opportunities
• Incentives and rewards based on performance

About the Role

Deutsche Bank's Private Bank is seeking a Client Service Executive, Assistant Vice President (AVP) to join its Middle East operations in Riyadh, Saudi Arabia. This role is integral to the Wealth Management business, which offers comprehensive advice and a broad range of traditional and alternative investment solutions to high-net-worth individuals, entrepreneurs, family offices, and foundations. The division aims to create lasting value for clients through bespoke solutions, including multi-generational wealth planning, risk-managed asset management, loans, and deposits, leveraging a global network and close collaboration with the Corporate Bank and Investment Bank. As a growth business for Deutsche Bank, the Private Bank contributes to a more balanced and stable business model for the bank.

In this position, you will provide fundamental support to the Team Head and Relationship Managers (RM) and Investment Managers (IM), assisting in day-to-day business activities, client servicing, and operational support. You will serve as the primary point of contact for RMs and clients regarding operational requests, liaising with key onshore and offshore stakeholders. Your role will be crucial in ensuring the timely action on requests and efficient issue resolution to meet client and RM requirements.

Key Responsibilities

• Provide fundamental support to the Team Head, Relationship Managers (RM), and Investment Managers (IM) in all aspects of client servicing and operational support.
• Act as the primary point of contact for RMs and clients for all operational requests, liaising with key stakeholders including Cross Border, Client Lifecycle Management (CLM), and Business Management.
• Ensure timely action on requests and effective issue resolution to meet client and RM requirements.
• Handle and respond to RM requests and client queries related to account documentation, account balances, account maintenance, statement information, and general product or service information.
• Attend client meetings alongside the RM when required to provide support and address client needs.
• Assist RMs in the new account opening process, including the preparation of comprehensive account opening packs for submission to the CLM team after client signature.
• Review and prepare client-signed quality packs, including Booking Centre documents, for submission to the local CLM team for new account openings.
• Liaise with CLM, Anti-Financial Crime (AFC), Operations Business Support (OBS), and KYC Review teams to follow up on or provide additional information and documentation as requested.
• Promptly follow up on any deficiencies in Booking Centre or regulatory documents to assist RMs in achieving their Key Risk Indicators (KRIs).
• Ensure all operational tasks related to client accounts are completed in a timely manner to maintain satisfactory service levels.
• Provide timely assistance in inputting call reports (provided by the RM) and ensure proper record retention of call reports in Group shared folders, maintaining confidentiality.
• Stay current and thorough on operational processes, services, and the firm’s systems and applications.
• Develop a strong understanding of the governing regulatory framework and uphold relevant policies and procedures to mitigate risks and protect the Bank.
• Support RMs in performing client after-sales tasks and coordinate marketing event invitations and approvals.
• Manage the daily mailing of documentation to the relevant booking centers where applicable.
• Foster strong working relationships across coverage, product, and infrastructure divisions.
• Participate in all Asset Management (AM) group projects and meetings, and handle any regulatory or non-regulatory projects within stipulated deadlines.
• Liaise with IT to arrange video conference meetings and calls.
• Provide back-up support for other team members in their absence to ensure business continuity.

Qualifications and Requirements

• Bachelor's degree or equivalent qualification. A Master's degree is considered a plus.
• Minimum of 5 years of experience in wealth management, either in an assistant role or a sales support capacity.
• Ability to manage time effectively and multitask in a fast-paced environment.
• Strong inter-personal, communication, and consulting skills.
• Excellent teamwork skills and the ability to collaborate effectively within virtual global teams and a matrix organization.
• A client-centric approach to all tasks and interactions.

Required Skills

• Client Servicing
• Operational Support
• Inter-personal Skills
• Communication Skills
• Consulting Skills
• Teamwork Skills
• Client Centricity

Work Environment and Additional Information

This is a full-time position located in Riyadh, Saudi Arabia. Fluency in English is required. Arabic language proficiency (written and verbal) is considered a plus.

Customer Service & Operations Coordinator
Key Responsibilities

- Manage customer inquiries through WhatsApp, phone calls, and social media platforms.
- Provide professional and timely responses to customer questions and requests.
- Follow up with customers regarding orders, deliveries, appointments, and special requests.
- Coordinate with suppliers and service providers to ensure smooth operations.
- Support the planning and coordination of workshops, events, and collaborations.
- Maintain accurate records of customer interactions, orders, and follow-ups.
- Assist in resolving customer concerns and ensuring a positive customer experience.
- Coordinate internal and external communications to support daily operations.
- Build and maintain strong relationships with customers, suppliers, and partners.

Requirements

- Excellent communication and customer service skills.
- Strong organizational and multitasking abilities.
- Friendly, professional, and detail-oriented personality.
- Ability to manage WhatsApp Business and customer communications efficiently.
- Good problem-solving and follow-up skills.
- A creative mindset and strong attention to presentation and aesthetics are preferred.

About the Role

Four Seasons Hotels & Resorts is seeking a dedicated Butler for the Four Seasons Hotel Riyadh, located in the Kingdom Tower. This role is integral to delivering exceptional guest experiences by anticipating needs, exceeding expectations, and providing personalized service. The Butler acts as a liaison between guests and hotel departments, ensuring guest satisfaction through accurate assessment of individual needs and preferences.

Key Responsibilities

• Respond to a wide variety of guest requests with efficiency and professionalism.
• Accurately assess the needs and preferences of each individual guest.
• Ensure maximum guest satisfaction by adding personal recommendations and thoughtful touches.
• Act as a liaison between guests and various hotel departments, including Front Office, Housekeeping, and Food & Beverage.
• Assist these departments with basic tasks or requirements that may arise during a guest's stay.
• Arrange transportation for guests.
• Make restaurant reservations for guests.
• Organize special events for guests.
• Maintain strict attention to detail in all guest interactions and service delivery.
• Handle sensitive matters with efficiency and discretion.

Qualifications and Requirements

• Minimum of 1 year of experience as a Butler or in a similar role within the hospitality industry.
• Excellent reading, writing, and oral proficiency in the English language.

Required Skills

• Butler
• Hospitality Industry knowledge
• Positive attitude
• Good communication skills
• Excellent grooming standards
• Commitment to delivering a high level of customer service
• Flexibility to respond to a variety of different work situations
• Ability to work independently
• Strict attention to detail
• Ability to handle sensitive matters with efficiency and discretion
• English language proficiency

Work Environment and Details

This is a full-time position based in Riyadh, Saudi Arabia. Four Seasons Hotels & Resorts is committed to creating exceptional guest experiences through a world-class employee culture. The Four Seasons Hotel Riyadh, an architectural icon in the Kingdom Tower, offers a sophisticated experience with redesigned interiors that showcase authentic Saudi heritage.

About the Role

Rosenbauer Group is seeking a highly organized and detail-oriented Administrative Sales Officer to join their Sales Department in Riyadh, Saudi Arabia. This full-time position reports directly to the Regional Sales Manager and plays a pivotal role in supporting sales operations. The ideal candidate will be instrumental in managing internal sales processes, ensuring seamless order processing, and maintaining strong coordination across various departments. This role demands strong analytical skills, effective communication, and the ability to thrive in a multicultural and dynamic work environment.

We are looking for a motivated and proactive individual to become a valuable part of our growing sales team. This position, requiring 0-1 years of experience, presents an excellent opportunity for growth within a leading organization.

Key Tasks and Responsibilities

• Accurately manage and track internal sales orders, ensuring their precision and timely processing from initiation to completion.
• Invoice customers and meticulously follow up on payments to ensure timely collection and maintain healthy cash flow.
• Collaborate closely with the Regional Sales Manager and cross-functional teams, including Finance, Logistics, and Production, to ensure smooth and efficient operations.
• Maintain, update, and monitor all records and documentation related to key customer accounts, ensuring data integrity and accessibility.
• Prepare, review, and coordinate tender documentation, ensuring strict adherence to company policies and specific client requirements.

Qualifications and Requirements

• A Bachelor's degree in Business Administration, Commerce, or a closely related field.
• Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint, is essential for daily tasks.
• Strong analytical and problem-solving skills are necessary for identifying and addressing operational challenges.
• Excellent organizational and time management abilities are crucial for effectively managing multiple tasks and deadlines.
• The ability to work collaboratively and effectively as part of a team is vital.
• Proven cultural competence and adaptability are required to navigate a dynamic and diverse work environment.
• Strong verbal and written communication skills are necessary for clear and effective interaction with colleagues and clients.
• Fluency in English is mandatory for all communications and documentation.
• Knowledge of Arabic is considered an added advantage.

Core Competencies

• Exceptional attention to detail and a commitment to accuracy in all tasks.
• Strong coordination and follow-up skills to ensure all processes are completed efficiently.
• A customer-centric approach, prioritizing client satisfaction and needs.
• Demonstrated ability to multitask and consistently meet deadlines.
• Maintain professional integrity and uphold strict confidentiality in all dealings.

Additional Work Environment Information

This is a full-time position based in Riyadh, Saudi Arabia. The role requires 0-1 years of experience and offers an opportunity to join the Rosenbauer Group.

• Greet visitors and manage front desk operations.
• Answer and direct phone calls efficiently.
• Handle appointment scheduling and administrative tasks.
• Assist clients with inquiries and provide excellent customer service.
• Maintain organization and a welcoming atmosphere in the office.

• Strong phone etiquette and effective communication skills.
• Proficiency in clerical tasks such as filing, scheduling, and data entry.
• Ability to work collaboratively in a team setting and manage multiple tasks.
• Prior experience in a similar role is preferred but not required.
• High school diploma or equivalent.

About the Role

Novotel Hotels announces its need to hire a Receptionist in the "Differentiation" department to join the team in Riyadh, Saudi Arabia. As the first point of contact in the organization, you will play a key role in providing a welcoming environment for visitors, clients, and employees. This position requires exceptional organizational skills, strong communication abilities, and a commitment to providing excellent customer service in a fast-paced office environment.

Key Tasks and Responsibilities

• Welcome visitors, clients, and employees professionally and courteously.
• Answer incoming phone calls and direct them to the appropriate departments or individuals.
• Schedule and manage appointments using scheduling software while maintaining accurate calendars.
• Maintain the reception area in an organized, clean, and professional manner.
• Perform administrative tasks including mail distribution, data entry, and document management.
• Provide information about company services and direct inquiries to the relevant departments.
• Manage visitor logs and ensure compliance with security protocols.
• Support office operations by assisting with general administrative tasks as needed.
• Handle correspondence and maintain the confidentiality of sensitive information.
• Demonstrate professional communication standards in all interactions, both verbal and written.

Qualifications and Requirements

• Proven experience in a reception, customer service, or similar role requiring direct public interaction.
• Excellent verbal and written communication skills in English.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office applications and phone systems.
• Ability to multitask and prioritize in a busy work environment.
• Professional demeanor with a friendly and empathetic approach to customers.
• Ability to remain calm and handle multiple inquiries simultaneously.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.

Core Skills

• Reception
• Customer Service
• Organizational Skills
• Communication (Verbal and Written)
• Microsoft Office Suite
• Phone System Operation
• Scheduling Software Proficiency
• Appointment Management Systems
• Interpersonal Skills

Additional Information

Company: Novotel Hotels

Job Title: Receptionist - Differentiation

Location: Riyadh, Riyadh Region, Saudi Arabia

Required Experience: 0-1 year

Job Type: Full-time

Preferred Qualifications: Proficiency in both Arabic and English is preferred. Experience with scheduling software and appointment management systems is also preferred.

Work Environment: [Information about the team, hotel, or workplace culture will be included here, reflecting the specific environment.]

Note: Adjustments may be made according to specific local or legal requirements, such as work permits.

Our Commitment to Diversity and Inclusion: We are an inclusive company, and our goal is to attract, retain, and develop a diverse workforce.

About the Role

IMbright, a center in Riyadh specializing in cognitive training and performance development for children and young adults, is seeking a Receptionist. The company is dedicated to transforming learning experiences through internationally accredited programs tailored to local needs, focusing on enhancing critical thinking, memory, focus, and processing skills. This full-time, on-site role is integral to the smooth daily operations of the center, ensuring an efficient and welcoming environment for clients and staff.

The Receptionist will serve as the primary point of contact for clients and will manage administrative tasks, coordinate schedules, and maintain organizational efficiency. This position is based at IMbright's Riyadh location: 6830 Uthman Ibn Affan Branch Rd, Alizdihar District, Riyadh, SA 12485.

Key Responsibilities

• Welcome and assist clients with a professional and friendly demeanor.
• Schedule and coordinate appointments for training sessions and consultations.
• Follow up on training sessions and monitor student attendance.
• Monitor the attendance of trainers and students to ensure operational continuity.
• Respond promptly and professionally to client inquiries via phone and in person.
• Oversee the daily operations of the center to ensure smooth functioning and efficiency.
• Provide comprehensive general administration support to the team.

Qualifications and Requirements

• Must be of Saudi Nationality.
• Possess a Bachelor’s degree or diploma in Management or a related field.
• Fluent in both spoken and written Arabic and English.
• Proficient in using office software, including MS Office Suite (Excel, Word, Outlook).
• Previous experience in an office environment is required.

Required Skills

• Strong communication skills and a commitment to adhering to working hours.
• Excellent organizational, time management, and multitasking abilities.
• Demonstrated leadership, problem-solving, and decision-making skills, particularly relevant to staff coordination and operational challenges.
• Keen attention to detail and the ability to handle confidential information with utmost professionalism.

Work Schedule and Compensation

This is a full-time, on-site position based in Riyadh, Saudi Arabia.

Working Hours:

• Sunday to Thursday: 1:00 PM – 9:00 PM
• Saturday: 9:00 AM – 5:00 PM

Salary:

• A monthly salary of SAR 5,500 is offered, which is inclusive of insurance, fees, transportation, and housing.
• Additional financial incentives and performance-based bonuses may be available.

Please note that both the working hours and the salary for this position are fixed and non-negotiable. Candidates who find these terms unsuitable are kindly requested not to apply.

About the Role

Stella Stays is developing tech-driven living spaces designed for a modern and effortless experience. We are seeking a Front Desk Receptionist to join our team in Riyadh. This role is essential for managing daily operations, ensuring excellent guest experiences, and facilitating communication across departments and with external parties.

As the primary point of contact, the Front Desk Receptionist will represent Stella Stays' commitment to innovation and guest satisfaction, playing a key role in maintaining property standards and ensuring a seamless resident experience.

Key Responsibilities

• Conduct daily check-in and check-out inspections to ensure property readiness and guest satisfaction.
• Oversee in-house inventory management and stock counts to maintain adequate supplies for operations.
• Supervise the maintenance and cleaning teams, ensuring efficient scheduling and high-quality work delivery.
• Coordinate and promptly address repair and maintenance tasks to minimize disruptions for guests.
• Prepare and adhere to daily, weekly, and monthly reports detailing property operations and guest feedback.
• Ensure compliance with all property documentation requirements and quality assurance standards.
• Respond promptly and professionally to on-ground guest requests, ensuring their needs are met efficiently.
• Handle add-on service requests and coordinate with relevant service providers to fulfill guest needs.
• Source and manage reliable service providers and vendors, negotiating favorable contracts to ensure cost-effectiveness and quality.
• Maintain strict data control and confidentiality of sensitive information.
• Greet visitors, clients, and partners, providing a professional and welcoming atmosphere at the reception area.
• Answer and direct incoming calls, taking accurate messages when necessary.
• Manage incoming and outgoing mail and packages efficiently.
• Maintain the tidiness and professional appearance of the reception area.
• Assist with ad hoc administrative tasks as needed to support the team and operations.

Qualifications and Requirements

• A Bachelor's degree in Hospitality Management, Business Administration, or a related field is preferred.
• Proven experience in Operations and Front Desk management, with a preference for experience within the hospitality industry.
• Strong organizational and multitasking abilities, coupled with meticulous attention to detail.
• Excellent communication and interpersonal skills, enabling effective interaction with guests and stakeholders.
• Proficiency in using property management systems and other relevant software applications.
• Ability to work independently, make sound decisions, and manage tasks effectively in a fast-paced environment.

Required Skills

• Operations Management
• Front Desk Management
• Guest Relations
• Inventory Management
• Team Supervision
• Maintenance Coordination
• Reporting
• Quality Assurance
• Vendor Management
• Data Control
• Confidentiality
• Communication Skills
• Interpersonal Skills
• Multitasking
• Attention to Detail
• Property Management Systems

Work Environment and Details

This is a full-time position based in Riyadh, Saudi Arabia. The role requires 2-5 years of relevant experience. Stella Stays is committed to providing a professional and organized work environment.