Executive assistant Jobs in Saudi Arabia

A high-growth, VC-backed construction technology company in Saudi Arabia is seeking an exceptional Executive Assistant to partner directly with the CEO.

🚀 The Opportunity
You will own the CEO’s:

• Calendar strategy & time optimisation
• Information flow & communications triage
• Decision-readiness & executive briefing
• Travel, events & stakeholder engagement
• Core executive operations (OKRs, board materials, vendor & expense hygiene)

🔑 Key Responsibilities
Executive Priorities & Calendar Leadership

• Maintain a rolling 6-week forward calendar
• Run weekly priority reviews with the CEO
• Protect time allocation and eliminate non-essential commitments

Information & Communications Triage

• Route inbound communications within 2 business hours
• Draft executive-level correspondence
• Maintain structured decision logs and follow-up trackers

Meeting Excellence

• Produce 1-page, decision-ready briefs 48 hours in advance
• Drive action item accountability (>95% closure target)
• Coordinate post-meeting stakeholder communications

Executive Operations

• Maintain OKR hygiene and quarterly review processes
• Prepare board packs and executive reporting materials
• Support vendor onboarding, expense governance and light project tracking

Travel & Stakeholder Engagement

• End-to-end travel planning with zero operational lapses
• Conference stakeholder mapping and strategic networking schedules
• Interface with clients, contractors and government entities

About GigaBrands
GigaBrands is an innovative eCommerce solutions provider, dedicated to helping brands succeed across various digital marketplaces, particularly through optimized Amazon strategies. With a focus on empowering businesses through expert guidance and robust operational support, our team thrives in a dynamic environment that rewards ambition and creativity.

About The Role
We are seeking a dedicated Executive Assistant to join our team and support our executive leadership. The ideal candidate is driven, highly organized, and excels in multitasking while maintaining exceptional attention to detail. This role involves providing critical administrative support and managing various executive functions to enhance operational efficiency and ensure smooth communications.

Key Responsibilities

• Act as a point of contact between executives and internal/external stakeholders
• Coordinate executive meetings, travel arrangements, and schedules
• Assist in the preparation of meeting agendas, materials, and minutes
• Manage and prioritize executive communications, including emails and calls
• Support the execution of special projects and initiatives
• Maintain confidentiality and exercise discretion in handling sensitive information
• Perform additional administrative tasks as required to support executive leadership

Why Join Us?
At GigaBrands, we believe in fostering a collaborative and empowering work culture where every team member is encouraged to grow and contribute to our mission. Join us and play a key role in shaping the future of eCommerce success!

Requirements

• Proven experience in an administrative support role, preferably in an executive setting
• Exceptional organizational skills with the ability to handle multiple priorities
• Strong communication skills, both verbal and written
• Ability to operate with discretion and maintain confidentiality
• Proficient in technology, including Google Workspace and other project management software
• Self-motivated and able to work independently in a fast-paced environment
• Demonstrates problem-solving capabilities and a proactive approach to tasks
• Professional demeanor with a focus on collaboration and teamwork
• Fluency in English is required; knowledge of other languages is a plus

Expectations:

• Full-time commitment (40 hours/week)
• Ability to adapt to changing priorities and work schedules
• Willingness to engage in continued professional development and growth opportunities

Benefits

• Full-time employment (40 hours per week)
• Competitive salary package
• Opportunity to work directly with executive leadership
• Exposure to international operations and travel opportunities
• High-growth, performance-driven work environment

Join Lucid Motors Middle East as an Executive Assistant!
At Lucid, we are committed to revolutionizing the luxury electric vehicle market. As an Executive Assistant, you will play a crucial role in providing high-level administrative support to the President of Lucid ME. Your key responsibilities will include managing executive-level scheduling, communications, travel arrangements, and document management.

Key Responsibilities:

• Provide comprehensive administrative support to the President and Chief of Staff.
• Manage communications and act as the primary point of contact.
• Coordinate and organize meetings, including preparing agendas and following up on actions.
• Handle all travel itineraries and logistics.
• Prepare and proofread documents, ensuring translations are well-organized and accessible.
• Assist with various projects and special initiatives.
• Maintain confidentiality and professionalism in handling sensitive information.

Required Skills and Qualifications:

• Minimum of 5 years of experience in an executive assistant role supporting senior leadership.
• Bachelor’s degree in business administration or a related field.
• Excellent communication skills in English and Arabic.
• Exceptional organizational and time-management abilities.
• Strong technical skills with Microsoft Office Suite.
• Analytical problem-solving skills and ability to adapt to a fast-paced environment.

Working Environment:
We offer a dynamic workplace that fosters growth and innovation, providing opportunities to interact with senior leadership and diverse teams.

By applying, you agree to our Candidate Privacy Notice regarding the processing of your personal data. We are proud to be an equal opportunity employer.

Join Alesayi Holding as an Executive Assistant!
Alesayi Holding, a leading diversified business group in Saudi Arabia, is looking for a proactive and highly organized Executive Assistant.

What You’ll Do:

• Manage schedules, meetings, and travel management
• Prepare reports, presentations, contracts, and official documents
• Take meeting minutes and follow up on action items
• Handle confidential information with discretion

What We’re Looking For:

• Proven experience as an Executive Assistant or similar role
• Exceptional organizational and multitasking skills
• Proficiency in Microsoft Office
• Professional, proactive, and detail-oriented

Qualification:

• Bachelor’s degree in Business Administration, Management, or related field preferred
• Fluent in English (written and spoken)

Join AECOM as an Executive Assistant! In this vital role, you will support senior-level executives in Makkah, Saudi Arabia. Your organizational skills will shine as you manage complex schedules and coordinate various projects.

Responsibilities:

• Independently manage complex calendars for senior executives.
• Review and prioritize incoming emails and maintain inbox hygiene.
• Coordinate comprehensive travel arrangements including itineraries and addressing travel issues.
• Oversee all aspects of executive meetings from agenda coordination to notetaking.
• Prepare expense reports ensuring accuracy and compliance with company standards.
• Create and maintain spreadsheets, reports, and presentations.
• Assist in vendor management and logistics for stakeholder visits.
• Conduct market research to support decision-making.

Qualifications:

• Bachelor's degree or 5 years of experience in executive support.
• Advanced proficiency with Microsoft 365 applications.
• Exceptional organizational and time management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Experience in coordinating travel arrangements and managing complex meetings.

Preferred Qualifications:

• Experience with SharePoint or content management systems.
• Knowledge of project management tools.
• Experience supporting senior-level executives.

Join a company that supports your growth and career ambitions while delivering a better world.

Join Alesayi Holding as an Executive Assistant!
Alesayi Holding, a leading diversified business group in Saudi Arabia, is looking for a proactive and highly organized Executive Assistant.

What You’ll Do:

• Manage schedules, meetings, and travel management
• Prepare reports, presentations, contracts, and official documents
• Take meeting minutes and follow up on action items
• Handle confidential information with discretion

What We’re Looking For:

• Proven experience as an Executive Assistant or similar role
• Exceptional organizational and multitasking skills
• Proficiency in Microsoft Office
• Professional, proactive, and detail-oriented

Qualification:

• Bachelor’s degree in Business Administration, Management, or related field preferred
• Fluent in English (written and spoken)

Join Our Team!
We are currently seeking an Executive Assistant to support our CEO at Argaam Investments in Riyadh. This role is crucial for a highly organized and dependable professional who thrives in a dynamic, fast-paced executive environment.

Key Responsibilities:

• Manage executive communications, schedules, and priorities.
• Prepare executive briefings, summaries, and reports.
• Coordinate effectively with internal teams and external stakeholders.
• Handle confidential matters with the utmost professionalism.
• Ensure timely follow-ups and provide reliable decision support.

Key Requirements:

• A minimum of 7 years of experience supporting C-Level executives.
• Exceptional English fluency (written & verbal) is a MUST.
• Strong personality with a high sense of responsibility and ownership.
• Outstanding ability to manage multiple priorities efficiently.
• Excellent summarization, coordination, and follow-up skills.
• High responsiveness and commitment to timely, accurate communication.
• Ability to work under pressure and across different time schedules when needed.

📍 Location: Riyadh / Dubai
Applications are open to candidates currently residing in Riyadh or Dubai.

Join Lucid Motors Middle East as an Executive Assistant!
At Lucid, we are committed to revolutionizing the luxury electric vehicle market. As an Executive Assistant, you will play a crucial role in providing high-level administrative support to the President of Lucid ME. Your key responsibilities will include managing executive-level scheduling, communications, travel arrangements, and document management.

Key Responsibilities:

• Provide comprehensive administrative support to the President and Chief of Staff.
• Manage communications and act as the primary point of contact.
• Coordinate and organize meetings, including preparing agendas and following up on actions.
• Handle all travel itineraries and logistics.
• Prepare and proofread documents, ensuring translations are well-organized and accessible.
• Assist with various projects and special initiatives.
• Maintain confidentiality and professionalism in handling sensitive information.

Required Skills and Qualifications:

• Minimum of 5 years of experience in an executive assistant role supporting senior leadership.
• Bachelor’s degree in business administration or a related field.
• Excellent communication skills in English and Arabic.
• Exceptional organizational and time-management abilities.
• Strong technical skills with Microsoft Office Suite.
• Analytical problem-solving skills and ability to adapt to a fast-paced environment.

Working Environment:
We offer a dynamic workplace that fosters growth and innovation, providing opportunities to interact with senior leadership and diverse teams.

By applying, you agree to our Candidate Privacy Notice regarding the processing of your personal data. We are proud to be an equal opportunity employer.

Join Ajlan & Bros Holding as an Executive Assistant!
We are seeking a dynamic and meticulous Executive Assistant to provide top-level support to high-level executives. In this role, you will be the backbone of our executive team, managing their calendars and assisting in all administrative tasks.

Your Core Responsibilities:

• Manage and organize executive calendars effectively.
• Prepare meetings and take precise meeting minutes.
• Respond to emails and document requests on behalf of executives.
• Draft and format reports, presentations, and important documents.

Qualifications:

• Excellent communication skills in English (both written and spoken).
• Availability for frequent international business travel.
• Experience in project or investment-related fields is a plus.
• Proficient in Microsoft Office Suite.
• Adept at managing multiple priorities with strong administrative coordination.
• Detail-oriented with exceptional follow-up skills.

As part of our team, you will contribute to our vision for growth and innovation in diverse sectors including energy, infrastructure, and real estate. Your role is vital to helping us achieve our goals aligned with Saudi Arabia's Vision 2030.

About GigaBrands
GigaBrands is an innovative eCommerce solutions provider, dedicated to helping brands succeed across various digital marketplaces, particularly through optimized Amazon strategies. With a focus on empowering businesses through expert guidance and robust operational support, our team thrives in a dynamic environment that rewards ambition and creativity.

About The Role
We are seeking a dedicated Executive Assistant to join our team and support our executive leadership. The ideal candidate is driven, highly organized, and excels in multitasking while maintaining exceptional attention to detail. This role involves providing critical administrative support and managing various executive functions to enhance operational efficiency and ensure smooth communications.

Key Responsibilities

• Act as a point of contact between executives and internal/external stakeholders
• Coordinate executive meetings, travel arrangements, and schedules
• Assist in the preparation of meeting agendas, materials, and minutes
• Manage and prioritize executive communications, including emails and calls
• Support the execution of special projects and initiatives
• Maintain confidentiality and exercise discretion in handling sensitive information
• Perform additional administrative tasks as required to support executive leadership

Why Join Us?
At GigaBrands, we believe in fostering a collaborative and empowering work culture where every team member is encouraged to grow and contribute to our mission. Join us and play a key role in shaping the future of eCommerce success!

Requirements

• Proven experience in an administrative support role, preferably in an executive setting
• Exceptional organizational skills with the ability to handle multiple priorities
• Strong communication skills, both verbal and written
• Ability to operate with discretion and maintain confidentiality
• Proficient in technology, including Google Workspace and other project management software
• Self-motivated and able to work independently in a fast-paced environment
• Demonstrates problem-solving capabilities and a proactive approach to tasks
• Professional demeanor with a focus on collaboration and teamwork
• Fluency in English is required; knowledge of other languages is a plus

Expectations:

• Full-time commitment (40 hours/week)
• Ability to adapt to changing priorities and work schedules
• Willingness to engage in continued professional development and growth opportunities

Benefits

• Full-time employment (40 hours per week)
• Competitive salary package
• Opportunity to work directly with executive leadership
• Exposure to international operations and travel opportunities
• High-growth, performance-driven work environment

Join Ajlan & Bros Holding as an Executive Assistant!
We are seeking a dynamic and meticulous Executive Assistant to provide top-level support to high-level executives. In this role, you will be the backbone of our executive team, managing their calendars and assisting in all administrative tasks.

Your Core Responsibilities:

• Manage and organize executive calendars effectively.
• Prepare meetings and take precise meeting minutes.
• Respond to emails and document requests on behalf of executives.
• Draft and format reports, presentations, and important documents.

Qualifications:

• Excellent communication skills in English (both written and spoken).
• Availability for frequent international business travel.
• Experience in project or investment-related fields is a plus.
• Proficient in Microsoft Office Suite.
• Adept at managing multiple priorities with strong administrative coordination.
• Detail-oriented with exceptional follow-up skills.

As part of our team, you will contribute to our vision for growth and innovation in diverse sectors including energy, infrastructure, and real estate. Your role is vital to helping us achieve our goals aligned with Saudi Arabia's Vision 2030.