Secretary Jobs in Al khobar

Join The Grandeur Co. as an Executive Secretary!
We are seeking a highly motivated individual to provide exceptional administrative and organizational support to our Chief Executive Officer (CEO). This role is crucial for ensuring the smooth operation of the executive office and requires someone who values confidentiality and can adapt to a dynamic environment.

Key Responsibilities:

• Manage the CEO’s calendar and schedule meetings, appointments, and travel arrangements.
• Accompany the CEO on business trips and events to provide essential logistical support.
• Prepare and organize documents, reports, presentations, and correspondence for the CEO.
• Screen and prioritize incoming communications.
• Organize meetings, take minutes, and ensure action items are followed up on.
• Handle sensitive information with discretion.
• Coordinate communication between the CEO and both internal and external stakeholders.
• Assist in preparing for board meetings and other executive events.
• Maintain organized filing systems.

Qualifications and Requirements:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 35 years of experience in executive-level administrative support.
• Excellent written and spoken communication skills in Arabic and English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Willingness and ability to travel as required.

About the Role: The Executive Secretary will perform all administrative and clerical duties to support the Chief Legal Officer (CLO). This involves coordinating official communications, organizing meetings and appointments, and managing correspondence and documents. The role ensures high efficiency and strict confidentiality in operations.

Key Responsibilities and Duties:

• Organize the CLO’s schedule and coordinate meetings and official appointments.
• Receive visitors and delegations, coordinating reception procedures.
• Draft and prepare official letters and correspondence in both Arabic and English.
• Organize and securely file documents according to the company's information retention policies.
• Follow up on the implementation of administrative decisions and correspondence issued by the CLO.
• Coordinate travel arrangements and bookings for the CLO.
• Prepare meeting minutes and follow up on decisions and recommendations.
• Handle incoming and outgoing communications, including official emails.
• Perform other administrative tasks as required.

Qualifications and Requirements:

• Bachelor’s degree in Business Administration, Secretarial Studies, Finance, or Law.
• Minimum of 5 years of relevant experience, including 23 years in legal departments.
• Proficiency in computer use and Microsoft Office applications.
• Advanced proficiency in Arabic and English (spoken and written).
• Excellent communication, organizational, and interpersonal skills.
• Strong commitment to confidentiality and professionalism.
• Ability to prepare professional presentations and basic office visuals.

Required Behavioral Competencies:

• Punctuality and commitment to deadlines.
• Courtesy and professionalism in interactions.
• Ability to work under pressure.
• Attention to detail and strong time management skills.

Join Abdull Nass & Partners Co. Ltd. as an Executive Assistant!
In this vital role, you will be the key support to the leadership team, ensuring smooth operations and effective communication across all divisions.

Key Responsibilities:

• Prepare presentations and organize monthly management meetings.
• Book hotels and airlines for executive travel as needed.
• Arrange car services and handle cash reimbursements.
• Update monthly KPIs for all departments and share findings with the Head Office.
• Organize bi-weekly meetings with division and department heads, providing task updates.
• Plan and coordinate periodic site visits in adherence to ISO standards.
• Maintain minutes of meetings and manage the daily calendar for executives.
• Create Excel sheets based on requirements and monitor executive emails.
• Provide calendar plans for all events and execute corporate event arrangements, including catering and logistics.
• Support leadership with research, reporting, and special projects as needed.

Qualifications:

• A minimum of 10 years of experience working directly under CEOs or in similar executive settings.
• A Bachelor’s degree or higher diploma is required.
• Proficiency in English (writing, speaking, and listening) is essential.
• Excellent skills in Microsoft Office Suite are mandatory.

Become part of a prestigious company recognized for its innovative approach in the Oil & Gas industry and make a significant impact in your career!

Join a Prestigious Institution as an Executive Assistant!
We are recruiting on behalf of a renowned educational institution in the Eastern Province of Saudi Arabia, seeking a highly organized Executive Assistant to support the Chairman and Senior Management team. This vital role ensures seamless executive operations and contributes to the institution's mission of academic excellence.

Key Responsibilities:

• Serve as the main point of contact among executives, employees, and external stakeholders.
• Ensure efficient and accurate information flow within the organization.
• Schedule and manage executives' calendars and meetings.
• Arrange travel and accommodations.
• Oversee office management tasks, including inventory and office supplies.
• Prepare and format communication materials such as memos, emails, reports, and presentations.
• Take minutes during meetings and manage the Chairman's filing system.
• Conduct research related to gastronomy.
• Coordinate events and handle VIP gifts.

Qualifications & Requirements:

• Proficiency in MS Office Suite.
• Strong organizational and time management skills.
• Familiarity with office technology and applications (*, e-calendars, copy machines).
• Excellent verbal and written communication skills in both English and Arabic.
• High degree of discretion and confidentiality.

If you have a proactive approach, enjoy providing executive support, and are looking to make an impact within a growing organization, we encourage you to apply for this rewarding role.

We’re Hiring: Sales Coordinator / Executive
Location: Al Khobar, Kingdom of Saudi Arabia
Industry: Security & Identity Solutions
Job Type: Full-time | Permanent

Are you ready to take the next step in your career? Join ID VISION, a leading provider of cutting-edge security and identity technologies across the Middle East and Africa. We’re on the lookout for passionate, proactive, and customer-focused professionals to be part of our dynamic team.

About the Role
As a Sales Coordinator / Executive, you will be at the heart of our sales and operations team, supporting our partners, customers, and internal stakeholders to ensure seamless execution and outstanding service delivery. You will work closely with technologies such as ID card printers, access control systems, biometric solutions, and identity management platforms — providing both operational support and customer engagement.

Key Responsibilities:

• Assist in sales operations, order processing, and documentation
• Handle partner and customer inquiries professionally and promptly
• Coordinate logistics, deliveries, and after-sales support
• Provide product demonstrations and basic training sessions
• Support in preparing proposals, quotations, and tenders
• Maintain and track sales records, reports, and performance metrics

Ideal Candidate Profile:

• 23 years of experience in sales, operations, or customer support
• Experience in security, access control, or identity technologies is a plus
• Strong organizational skills and ability to multitask
• Fluent in English; Arabic is a strong advantage
• Holds a valid Saudi driving license
• Bachelor’s degree in Business, IT, or related field preferred

Why Join ID VISION?

• Be part of a fast-growing leader in the Security & Identity Solutions space
• Work with innovative technologies and an experienced team
• Access career growth opportunities across a regional footprint
• Contribute to exciting national-level and enterprise-scale projects

Ready to Apply? Send your CV to h@*************** with the subject line: 'Application – Sales Coordinator'

An executive secretary is required to work in a startup company in the field of office services, possessing high organizational skills and proficiency in the Arabic language. Duties include: managing correspondence and calls, scheduling meetings, organizing appointments, and preparing reports and presentations. Proficiency in Microsoft Office programs is required, along with the ability to work under pressure, and the possibility of traveling inside and outside the kingdom to represent the company.