Full-time Executive Secretary Jobs in Al khobar

Join Our Team as a Management Executive Secretary!

Eram Talent is seeking a highly organized and proactive Management Executive Secretary to provide comprehensive administrative support to senior management. The successful candidate will play a critical role in optimizing the efficiency and effectiveness of the management team by handling scheduling, communication, and administrative tasks with professionalism and discretion.

Key Responsibilities:

• Manage the Chief Officer's calendar, scheduling appointments, meetings, and events.
• Prioritize and coordinate conflicting schedules and commitments.
• Plan and coordinate all aspects of the Chief Officer's business travel, including transportation, accommodation, and itineraries.
• Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.
• Draft and prepare written communications on behalf of the Chief Officer.
• Arrange and coordinate meetings, conferences, and events for the Chief Officer.
• Prepare meeting materials, agendas, and take minutes as required.
• Maintain organized filing systems for executive-level documents.
• Conduct research and gather information to support decision-making processes.
• Track and process the Chief Officer's expenses, ensuring compliance with company policies.
• Provide administrative support for special projects as assigned.

Requirements:

• Bachelor's degree in Business Administration or equivalent is required; Master's degree preferred.
• Minimum of 5 years of experience in executive secretarial or administrative support roles.
• Strong organizational and time management skills with the ability to multitask effectively.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of discretion and confidentiality when handling sensitive information.

About the Company:
Eram Talent is part of the ERAM Group, committed to providing outstanding recruitment solutions across various industries. We pride ourselves on our ability to deliver high-potential professionals, and we support our employees' career growth and well-being.

About the Role

Avensys Consulting, a global IT professional services company, is seeking an Executive Secretary to support the CEO. Headquartered in Singapore, Avensys has a decade of experience providing enterprise solution consulting, business intelligence, business process automation, and managed services to a diverse client base. This full-time, onsite position is based in Al Khobar, Eastern Saudi Arabia.

Key Responsibilities

• Provide comprehensive strategic support to the CEO, including end-to-end schedule management for travel, meetings, and conferences.
• Act as a gatekeeper for communications, represent the CEO in select meetings, and deliver concise meeting minutes.
• Draft CEO correspondence and manage sensitive documents such as faxes, mail, and checks.
• Support presentation preparation and administrative tasks related to hiring, approvals, and general office administration.
• Maintain office supplies inventory and ensure the functionality of office equipment.
• Optimize administrative policies and procedures to enhance office efficiency.
• Liaise effectively with external partners and internal teams, including Project, Procurement, Sales, Finance, and HR, to streamline workflows.

Qualifications and Requirements

• A minimum of 2-5 years of experience is required for this role.
• Proven experience supporting C-suite executives, preferably within the technology or fast-paced industry sectors.
• Demonstrated mastery of calendar management, document control, and effective stakeholder communication.
• A proactive problem-solver with the ability to anticipate needs and drive operational efficiency.

Required Skills

• Calendar Management
• Document Control
• Stakeholder Communication
• Proactive Problem-solving

Work Environment and Benefits

This is a full-time, onsite position located in Al Khobar, Eastern Saudi Arabia. The role offers an excellent base salary and is entitled to attractive company benefits. Candidates will also have the opportunity to enjoy a collaborative work environment with career progression prospects.

We are looking for a professional secretary to join the team, where you will be responsible for managing correspondence and communications, organizing appointments and meetings, and preparing reports and administrative documents. The ideal candidate must have high organizational skills, proficiency in using Microsoft Office programs, and the ability to handle work pressure efficiently. We look forward to working with someone who is distinguished by accuracy in work, excellent communication skills, and the ability to manage multiple tasks effectively.

About the Service Coordinator Role at Sulzer

Sulzer, a leading engineering company with a history of innovation, is seeking a Service Coordinator to join its team in Al Khobar, Eastern Province. This full-time position focuses on managing outstanding receivables and ensuring efficient cash flow.

Role Overview and Objectives

The Service Coordinator is responsible for the collection of outstanding receivables and the maintenance of accurate records for all collection activities. This role requires direct interaction with customers to assess account statuses and facilitate timely payments. The primary objectives include maintaining healthy cash flow, reducing Days Sales Outstanding (DSO), resolving payment-related disputes, and coordinating with internal departments to address any billing or service issues that may impact payments.

Key Responsibilities

• Contact customers via phone and email to follow up on past-due invoices and secure payments.
• Review customer accounts to ensure payments are applied correctly and resolve any discrepancies.
• Develop payment plans with customers for outstanding debt.
• Submit daily and weekly reports on aging accounts and high-risk customers to management.
• Recommend adjustments to improve the Accounts Receivable collection process.
• Maintain meticulous records of all collection activities and customer correspondence.

Qualifications and Requirements

• Bachelor's degree in Accounting, Finance, or Business Administration.
• Previous experience in credit and collections or accounts receivable.
• Strong written and verbal communication skills.
• Proficiency in accounting software (*, QuickBooks, SAP, Oracle) and MS Excel.
• Fluency in both Arabic and English is required.

Work Location and Environment

This is a full-time position based in Al Khobar, Eastern Province. The role offers opportunities for professional development within a global team.

About the Role

Kempinski Hotels is seeking a dedicated Training Admin Assistant (Tamheer) to join its Human Resources & Training department. This full-time position is based in Al Khobar, Eastern Province, Saudi Arabia, and is suitable for individuals with 0-1 years of administrative or assistant experience looking to develop their skills within the hospitality sector.

The Training Admin Assistant will support the smooth operation of the department by ensuring efficient communication and providing essential administrative assistance. This role offers a foundational opportunity to gain experience in a dynamic international hotel group.

Key Responsibilities

• Greet and direct visitors to appropriate departments or individuals.
• Answer telephone inquiries and respond to emails.
• Manage meeting room bookings, set up conference calls, and take meeting minutes.
• Perform administrative tasks such as filing and photocopying.
• Draft emails, memos, and letters for internal and external communication.
• Assist in implementing or developing office procedures and record systems to improve efficiency.
• Order and maintain office supplies to ensure adequate stock.
• Document financial information accurately as required.
• Organize and distribute messages to ensure timely information flow.
• Make and confirm travel arrangements for staff.
• Prepare and mail outgoing correspondence.
• Maintain confidential department files and records with discretion.
• Perform routine bookkeeping tasks to support departmental financial management.
• Assist with the preparation of presentations and reports.
• Undertake additional responsibilities as assigned by management.

Qualifications and Requirements

• 0-1 years of experience in an administrative or assistant role.
• Proficiency in performing general administrative tasks.
• Strong written and verbal communication skills.
• Experience with record-keeping systems.
• Familiarity with basic bookkeeping tasks.

Required Skills

• Administrative Tasks
• Communication
• Record Systems Management
• Bookkeeping

Work Environment and Details

This is a full-time position located in Al Khobar, Eastern Province, Saudi Arabia. The role is within the Human Resources & Training department of Kempinski Hotels.

About the Role

Easy World Automation is seeking a motivated and detail-oriented Sales Coordinator to join their team in Al Khobar, Eastern Province, Saudi Arabia. This full-time role is an ideal opportunity for Saudi nationals with 0-1 years of experience to build a career in sales support within the technology or manufacturing sector. The Sales Coordinator will play a pivotal role in supporting the sales team, managing customer and vendor data, and ensuring the smooth execution of sales processes.

Key Tasks and Responsibilities

• Create and manage sales opportunities within the Customer Relationship Management (CRM) system, ensuring they are accurately assigned to the appropriate sales representatives for prompt follow-up and tracking.
• Collect and consolidate monthly sales forecasts from the sales team, ensuring accuracy and timely submission to management.
• Register end-users and companies in the CRM system, maintaining accurate and up-to-date records.
• Facilitate vendor registration processes, which may include completing forms and navigating online portals, ensuring compliance with company procedures and regulatory requirements.
• Provide comprehensive support to the sales team in various sales-related tasks, including but not limited to, order processing, quote preparation, and responding to customer inquiries.
• Assist in organizing and executing marketing events such as trade shows, training sessions, and other sales-related activities, contributing to their overall success.
• Handle incoming customer inquiries via phone calls, filtering them and assigning accounts to the relevant sales team members for follow-up.

Qualifications and Requirements

• A Bachelor's degree is preferred.
• A minimum of one year of experience in sales coordination or a similar role is required.
• Candidates with experience in the technology or manufacturing sector will be preferred.

Required Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant business tools.
• Strong organizational skills with a proven ability to prioritize tasks effectively and manage multiple responsibilities simultaneously.
• Excellent communication and interpersonal skills, enabling clear and professional interaction with internal teams and external clients.
• Exceptional attention to detail and a high degree of accuracy in data entry and record keeping.

Additional Role Information

Company: Easy World Automation

Location: Al Khobar, Eastern Province, Saudi Arabia

Job Type: Full-time

Experience Required: 0-1 years

Nationality: Saudi National

About the Duty Manager Role

IHG Hotels & Resorts is seeking a Duty Manager to join its team in Al Khobar, Saudi Arabia. This role is for an individual who will lead by example, setting high standards for cleanliness and productivity. The Duty Manager will be instrumental in fostering a collaborative team environment, ensuring efficient and effective handling of all guest interactions, including complaints, queries, and suggestions, to deliver authentic and memorable experiences. This full-time position offers a dynamic environment where the Duty Manager will play a key role in managing guest experiences, driving team performance, and overseeing hotel operations, contributing to the overall success of the hotel.

Key Responsibilities

• Lead and manage guest experiences to ensure high levels of satisfaction.
• Oversee and drive team performance to achieve operational goals.
• Manage and direct hotel operations to ensure smooth and efficient functioning.
• Prioritize workload effectively to ensure the team delivers authentic and memorable guest experiences.
• Develop team members' skills to enhance performance and positively impact hotel results.
• Engage in authentic conversations with guests to resolve issues, queries, or concerns.
• Serve as the first point of contact for critical emergency situations, ensuring swift and appropriate action.

Qualifications and Requirements

• Minimum Diploma or equivalent qualification; some college education is preferred.
• A minimum of 2 years of experience in a front desk or guest service leadership role.
• Fluency in spoken and written English is mandatory.
• Proficiency in basic mathematics.
• Willingness to work evenings and weekends as required by operational needs.
• Ability to stand for long periods in front desk areas and perform occasional lifting of heavy items.

Required Skills and Competencies

• Guest Experience Management
• Team Performance Management
• Hotel Operations Management
• Workload Prioritization
• Guest Complaint Resolution
• Emergency Situation Management
• Excellent Communication Skills
• Strong Problem-Solving Abilities
• Effective Reasoning Skills
• Motivational Skills
• Working knowledge of hotel property management systems, such as Opera, is beneficial.
• Proficiency in other languages may be preferred.

Work Environment and Location

This is a full-time position based in Al Khobar, Eastern Province, Saudi Arabia. The role requires flexibility to work evenings and weekends as dictated by operational needs. Candidates should be prepared for physical demands including standing for extended periods and occasional lifting of heavy items.