Full-time Office Manager Jobs in Dammam

Join a Leading Global Carrier with a Vision for Innovation
Pacific International Lines (PIL) is on the lookout for a proactive Administration Manager to oversee administrative functions in our Dammam operations. With over 55 years of leadership in global shipping, we strive to drive innovation and sustainability in the industry.

Key Responsibilities:

• Government & Regulatory Compliance:
  • Manage activities on Saudi government portals (Qiwa, GOSI, Muqeem).
  • Ensure timely processing of work permits, visa renewals, and regulatory obligations.
  • Maintain accurate records for compliance audits.
• Administrative Operations:
  • Oversee office administration including facilities management and procurement.
  • Manage document control and filing of contracts and licenses.
  • Coordinate with HR for onboarding and employee transfers.
• Financial & Reporting Support:
  • Monitor administrative budgets and prepare compliance reports.
• Stakeholder Coordination:
  • Liaise with internal teams and resolve administrative issues.
  • Support management in policy implementation.

Qualifications:

• Bachelor’s degree in Business Administration or related field.
• 5-7 years of experience in administration, preferably in shipping or logistics.
• Strong knowledge of Saudi labor laws and government processes.
• Proficiency in MS Office and ERP systems.
• Fluency in English and Arabic is required.

Why Join Us?
Be part of a leading organization with a focus on sustainability and professional development. Join a dynamic community that values your contributions and fosters growth.

Join Reinhausen as an Administration Specialist!
Be a vital part of our team in Dammam, where you will play a crucial role in bridging core departments and ensuring operational efficiency. As the Administration Specialist (Operations Support), you will:

• Manage the end-to-end billing cycle ensuring accuracy and compliance.
• Assist in the administration of employee visas, labor contracts, maintaining a master digital archive.
• Document workflows to support seamless operations during peak times.
• Identify bottlenecks and suggest improvements in team workflows.
• Manage office vendor contracts and resources.

Qualifications:
To be successful, you should bring:

• 4+ years of experience in an Operations or Admin role.
• Expert proficiency in MS Excel with experience in ERP or accounting.
• Fluency in English (B1 level or higher).
• A process-oriented mindset.
• Eligibility to work as a Saudi national.
• Ability to start immediately.

Benefits:
We offer various benefits to support our employees, including performance bonuses, comprehensive health coverage, family support programs, and housing/transportation assistance.

About the Role

Megarme is seeking an experienced and commercially driven Operations Manager to lead its Infrastructure & Construction Services business unit in the Kingdom of Saudi Arabia. This senior, hands-on role is crucial for consolidating and expanding Megarme's operations, focusing primarily on the Eastern Province while supporting opportunities across the Kingdom. The successful candidate will be responsible for driving business development, managing project execution, and delivering immediate results in the infrastructure, construction, civil works, and built-environment sectors. Reporting to the Managing Partner or Senior Management, this position requires a proactive leader capable of bringing new business, nurturing client relationships, overseeing project delivery, and achieving strategic objectives within a dynamic market.

Key Responsibilities

• Develop new business opportunities within Saudi Arabia, with a particular focus on the Eastern Province.
• Build and maintain strong, lasting relationships with key stakeholders including contractors, consultants, developers, government entities, and project owners.
• Proactively identify potential projects, attend client meetings, and effectively convert leads into awarded contracts.
• Provide comprehensive support for tenders, quotations, technical submissions, commercial proposals, and contract negotiations.
• Oversee the end-to-end management of projects from award to successful completion, ensuring safe, timely, and profitable delivery.
• Plan and manage all necessary resources, including manpower, equipment, site logistics, supervision, and subcontractor requirements.
• Maintain stringent control over project productivity, quality standards, Health, Safety, and Environment (HSE), costs, and overall client satisfaction.
• Effectively manage site teams, supervisors, subcontractors, suppliers, and ensure clear communication channels with clients.
• Continuously monitor project performance, including budget adherence, revenue generation, cost control, profitability, and cash flow impact.
• Prepare accurate forecasts, detailed project reports, execution plans, and operational updates for senior management.
• Identify and mitigate potential commercial, contractual, legal, and operational risks both before and during project execution.
• Support the invoicing process, manage variations, process claims, oversee collections, and ensure contract compliance.
• Strengthen Megarme's market presence and enhance its reputation within the Saudi infrastructure and construction sectors.

Qualifications and Requirements

• A strong background in Infrastructure & Construction Services, encompassing civil works, buildings, facades, airports, metro/rail projects, bridges, stadiums, public infrastructure, and major construction projects.
• Proven experience managing construction, infrastructure, or civil service projects from award through to completion, including expertise in manpower planning, site execution, safety protocols, quality assurance, productivity management, and client coordination.
• Demonstrable experience working within Saudi Arabia, with a preference for candidates familiar with the Eastern Province, and exposure to main contractors, consultants, developers, government entities, or major project owners.
• The ability to actively contribute to business development efforts, including supporting tenders, quotations, technical submissions, and commercial proposals.
• Must be currently based in Saudi Arabia or willing to relocate to the Eastern Province.

Required Skills

• Expertise in Infrastructure & Construction Services, including Civil Works, Buildings, Facades, Airports, Metro/Rail, Bridges, Stadiums, Public Infrastructure, and Major Construction Projects.
• Proficiency in Manpower Planning, Site Execution, Safety Management, Quality Assurance, Productivity Optimization, and Client Coordination.
• Strong Business Development capabilities, including Tender Management, Quotation Preparation, Technical Submissions, and Commercial Proposal Development.
• Experience in Rope Access, Facade Access, Difficult Access solutions, Inspection, Repair, Maintenance, Cladding, Cleaning, and Rectification works.
• Comprehensive P&L Management, including Forecasting, Cost Control, Project Profitability analysis, and Cash Flow Management.
• Skilled in developing Estimates, Budgets, Commercial Proposals, Rate Build-ups, and Project Forecasts.
• Thorough understanding of Commercial Matters, including Payment Terms, Variations, Claims, Invoicing, Collections, and Contract Compliance.
• Knowledge of KSA Business and Legal Requirements related to project execution, including Contracts, Permits, Client Requirements, Subcontractor Management, and Local Regulations.
• Effective Risk Management (Commercial, Contractual, Legal, Operational) and Team Management.
• Strong grasp of HSE (Health, Safety, Environment) and QA/QC (Quality Assurance/Quality Control) principles, Permit to Work systems, Site Access protocols, and general Project Execution best practices.
• Excellent Communication skills for engaging with clients, consultants, contractors, and senior management.
• Proven ability to act as a Business Builder with immediate Market Knowledge and the capacity to leverage existing relationships to generate opportunities.
• A track record of understanding construction and infrastructure project requirements, pricing, planning, executing, and closing projects profitably.
• The ability to represent Megarme professionally and work independently with limited supervision to deliver measurable results.

Work Environment and Details

This full-time position is based in Dammam, Eastern Province, Saudi Arabia. The role requires 5-10 years of relevant experience. Megarme is the company advertising this opportunity.

Join our team as an Executive Secretary at Al Mashora Law Firm!

We are looking for a dedicated individual to manage the executive's agenda, including appointments, meetings, and important court sessions. The role includes:

• Coordinating case dates and alerts for lawyers regarding upcoming sessions and deadlines.
• Handling phone calls and emails, ensuring proper triage and responses.
• Organizing and updating electronic legal files daily in the company’s system.
• Preparing meeting minutes, documenting decisions and recommendations.
• Coordinating with clients regarding their requirements and documents.
• Following up on invoices and payments in collaboration with the finance department.
• Maintaining confidentiality regarding all information and cases.
• Arranging travel and external meetings as required.
• Collaborating with the procurement department for administrative requests.
• Assisting with HR matters related to attendance, leave, and onboarding.
• Performing additional administrative tasks as required by partners or management.

Qualifications:

• Bachelor's degree or relevant diploma (Management, Secretarial, Law, or equivalent).
• Previous experience in a law firm or legal environment is essential.
• Proficient in computer skills (Microsoft Office).
• Able to work under pressure with strong organizational skills.
• Committed to professional confidentiality and accuracy.
• Fluent in English, both spoken and written.

Join Our Team as a Secretary!
Saudi Services For Electro Mechanic Works Co. SSEM is seeking a detail-oriented and organized Secretary to manage vital administrative tasks within our company. Established in 1976, we have made significant contributions to construction projects across Saudi Arabia, ensuring adherence to the highest standards.

Key Responsibilities:

• Manage schedules, appointments, and meetings.
• Prepare and maintain correspondence, reports, and documents.
• Handle incoming calls, emails, and other communications.
• Organize and maintain physical and electronic filing systems.
• Record meeting minutes and follow up on action items.
• Coordinate with departments and external parties as needed.
• Maintain confidentiality of company information.
• Perform other administrative duties assigned by management.

What We Offer:
A dynamic work environment in a reputable company that values commitment and quality. Join us to contribute to our projects that are shaping the infrastructure of Saudi Arabia.

We are looking for a highly organized and motivated administrative assistant to join our team. You will be responsible for providing comprehensive administrative support, including managing correspondence, scheduling appointments, and maintaining accurate records. If you have excellent communication skills, the ability to multitask, and an understanding of the importance of accuracy in office work, we invite you to apply.

Job Duties:
* Answering phone calls and emails and handling customer inquiries.
* Organizing and scheduling meetings and appointments and preparing necessary agendas.
* Maintaining and managing files, documents, and records in an organized and efficient manner.
* Assisting in preparing reports, presentations, and other administrative documents.
* Providing general support to the administrative team as needed.

About the Role

ACOUSTIEG, a leader in acoustic treatment and sound isolation founded in 2018, is seeking a Branch Operations & Customer Experience Manager to join its team in Saudi Arabia. This role is integral to driving operational improvements and enhancing customer satisfaction across various sectors including healthcare, education, residential, and commercial projects. The position requires a professional dedicated to solving challenges that impact communities and contributing to the company's growth.

The Branch Operations & Customer Experience Manager will be responsible for the daily operations of a branch, ensuring a high standard of customer experience, and supporting business development. Success in this role requires a combination of strong operational management, a focus on customer service, and commercial awareness, balancing efficient execution with performance objectives.

Key Responsibilities

• Manage all facets of branch operations to ensure efficient and smooth daily execution.
• Oversee and improve the customer experience, maintaining consistent high standards of service quality.
• Monitor the order flow process from initiation to delivery, ensuring timely and accurate fulfillment.
• Contribute to revenue growth by optimizing operational efficiency and identifying areas for improvement.
• Coordinate effectively with various internal teams to ensure alignment and facilitate collaboration.
• Proactively identify operational gaps and implement continuous process improvements to enhance performance and customer satisfaction.

Qualifications and Requirements

• Proven experience in operations, customer service, or branch management.
• Demonstrated strong leadership and organizational skills.
• Ability to effectively manage multiple responsibilities simultaneously in a demanding environment.
• Experience working within fast-paced operational settings.
• Strong communication skills in English.

Required Skills

• Operations Management
• Customer Service Excellence
• Branch Management
• Leadership and Team Management
• Organizational and Planning Skills
• Effective Communication

Work Environment and Details

This is a full-time position. The role requires 5-10 years of experience. The primary locations for this role are Riyadh and Dammam, Saudi Arabia.

About the Role

Emerson is seeking a Regional Revenue Operations Leader to drive predictable, scalable revenue growth across the West & Central region. This role, based in Dammam, Saudi Arabia, will focus on strengthening Emerson's long-term growth and customer value. The position involves close collaboration with sales, finance, marketing, and operations teams to streamline processes, enhance forecasting accuracy, improve sales effectiveness, and enable data-driven decision-making.

The ideal candidate will be skilled in engaging with diverse stakeholders, making data-informed decisions, and simplifying complex challenges. This role requires bringing structure to ambiguity and fostering an environment where team members can contribute their strengths, ensuring alignment with both local and global strategic directions.

Key Responsibilities

• Develop and oversee regional revenue operations strategies aligned with Emerson's business goals and supporting sustainable growth.
• Lead forecasting, pipeline management, and revenue performance tracking to ensure accuracy, consistency, and visibility across the region.
• Optimize sales processes and commercial workflows to enhance efficiency, reduce complexity, and support high-performing teams.
• Provide analytical insights and reporting to inform commercial decisions, customer planning, marketing, and regional strategic initiatives.
• Partner with cross-functional teams, including Finance, Sales, Marketing, and Operations, to enhance revenue productivity and commercial performance.
• Implement systems, tools, and technologies to improve data quality, operational efficiency, and customer experience outcomes.
• Partner with local sales leadership to develop territory plans and customer segmentation models that align resources with market opportunities and strategic growth priorities.
• Lead third-party assessment and engagement programs within the region.
• Support the automation of the sales incentive program for the region and ensure adherence to program milestones.
• Partner with sales teams to identify skill gaps, participate in the design of targeted training programs, and implement continuous learning initiatives to enhance selling effectiveness, customer engagement, and revenue performance.

Qualifications and Requirements

• Demonstrated experience leading revenue operations, commercial operations, or related strategic functions in a regional or multi-country capacity.
• Strong understanding of forecasting, pipeline management, and commercial performance metrics.
• Ability to analyze complex data sets and translate insights into actionable business recommendations.
• Experience working cross-functionally with commercial, finance, and operational teams.
• Strong communication and relationship-building skills.
• Ability to work effectively in a multicultural environment across multiple geographies.
• Over 10 years of relevant experience.

Required Skills

• Revenue Operations
• Commercial Operations
• Forecasting
• Pipeline Management
• Commercial Performance Metrics
• Data Analysis
• Cross-functional Collaboration
• Communication
• Relationship Building
• Multicultural Environment
• CRM Systems
• Sales Performance Tools
• Revenue Analytics Platforms
• Transformation Initiatives
• Process Improvement

Work Environment and Location

This is a full-time position based in Dammam, Saudi Arabia. The role operates within a multicultural environment and requires collaboration across multiple geographies.

About the Role

AlKhaleejion Kitchens, a leader in kitchen manufacturing in Saudi Arabia with over two decades of experience, is seeking a Factory Manager/Supervisor for its Dammam facility. This full-time, on-site position is responsible for overseeing daily factory operations, ensuring production schedules are met, managing the workforce efficiently, and adhering to quality, safety, and delivery standards. The role is critical to maintaining AlKhaleejion's reputation for innovative designs and superior product quality.

Key Responsibilities

• Organize and manage daily factory operations to ensure efficient production flow.
• Develop and implement production schedules, including capacity planning and resource allocation.
• Lead and supervise manufacturing teams, ensuring accountability for targets, performance, and safety.
• Oversee end-to-end factory operations, optimizing workflows and coordinating with cross-functional stakeholders.
• Implement and monitor quality systems, conduct inspections, and manage corrective actions to maintain high product standards.
• Resolve operational issues and coordinate with maintenance teams to minimize factory downtime.
• Collaborate with procurement, logistics, and sales teams to align production with customer orders and project timelines.
• Drive process improvements to enhance efficiency and productivity within the factory.
• Enforce strict adherence to health and safety regulations to ensure a safe working environment.
• Train, guide, and motivate diverse teams to foster professional development and high performance.
• Prepare and present regular reports on productivity, quality, and resource utilization to management.

Qualifications and Requirements

• A minimum of 3-5 years of proven experience in managing or supervising kitchen or furniture manufacturing factories.
• Demonstrated expertise in production planning and scheduling, including capacity planning and resource allocation.
• Proven experience in leading and supervising manufacturing teams, with a strong track record of accountability for targets, performance, and safety.
• Ability to manage comprehensive factory operations, optimize workflows, and effectively coordinate with various internal departments.
• Hands-on experience in implementing and monitoring quality control systems, conducting inspections, and managing corrective actions.
• Strong organizational skills with a keen attention to detail and a commitment to safety.
• Excellent problem-solving and decision-making abilities.
• Effective communication and people management skills, with the capacity to coach, motivate, and develop diverse teams.
• Willingness and ability to work on-site in Dammam and adapt to fast-paced production environments.

Required Skills

• Production Planning
• Resource Allocation
• Production Management
• Manufacturing Operations
• Operations Management
• Quality Control
• Organizational Skills
• Problem-Solving
• Decision-Making
• Communication
• People Management

Work Environment and Application

This is a full-time, on-site position based in Dammam, Eastern Province, Saudi Arabia. Interested candidates are invited to send their CV to i@*******************.

About the Role

ALPLA Group is looking for a highly experienced and motivated Warehouse and Logistics Manager to join their team in Dammam, Eastern Province, Saudi Arabia. This full-time role is an opportunity to manage and optimize all aspects of warehouse and logistics operations within a modern and international work environment. You will play a pivotal role in ensuring the efficient flow of materials and finished products, contributing to the company's continuous growth and success.

Role Responsibilities

As the Warehouse and Logistics Manager, you will be responsible for the strategic planning and execution of inbound, operational, and outbound logistics processes. This role requires proactive leadership with a strong analytical mindset and a commitment to operational excellence, safety, and environmental responsibility.

• Manage all inbound logistics activities, overseeing the process from forecasts to material availability.
• Analyze forecasts against purchase orders and orders, evaluating process-related impacts.
• Responsibility for production planning and capacity analysis arrangements.
• Coordinate and determine appropriate inventory levels for all materials to ensure optimal inventory management.
• Monitor daily figures and analyze month-end reports for inbound logistics performance.
• Manage the sustainable flow and availability of raw materials, master batches, packaging materials, and other essential items, ensuring they are available in the right quantity, quality, place, and time.
• Manage and monitor the accuracy of all logistics activities within ALPLA Prod and Oracle systems.
• Oversee the management of material handling equipment for transport, loading, and unloading operations.
• Design and implement warehouse strategies for production materials and finished products.
• Ensure accuracy and efficiency of inventory processes.
• Create and maintain stable and rigorous planning processes for all logistics operations.
• Lead the optimization of the current cost structure related to logistics operations.
• Responsibility for managing production waste.
• Manage all outbound logistics operations until final delivery of goods.
• Oversee warehouse and transport activities for outbound logistics.
• Determine and monitor inventory levels for semi-finished and finished products.
• Collaborate with customers to ensure the highest quality of delivery service.
• Evaluate and recommend optimal shipping methods, routes, and carriers to meet necessary standards, specifications, and cost objectives.
• Negotiate prices with carriers and suppliers to secure favorable terms.
• Establish and monitor performance standards and metrics for management.
• Follow up, review, and develop procedures related to logistics and Standard Operating Procedures (SOPs).
• Follow up, review, and develop Key Performance Indicators (KPIs) for management.
• Follow up and develop cost reduction initiatives within the logistics department.
• Ensure the implementation and adherence to the 5S system within the warehouse.

Qualifications and Requirements

• Bachelor's degree in a relevant field.
• More than 5 years of experience in logistics within the manufacturing sector, preferably in a similar role.
• High level of energy and a proactive approach to work.
• Commitment to acting in a safe and environmentally responsible manner at all times by adhering to all ALPLA Group safety policies, procedures, and standards.
• Proven ability to adapt to the company culture in terms of punctuality, attitude, responsibility, departmental integration, respect for individuals, rigor, accuracy, and health and safety standards.

Required Skills

• Excellent computer skills, including proficiency in Excel, PowerPoint, and Word.
• Excellent digital skills for data analysis and financial management.
• Advanced knowledge in using specific logistics systems.
• Excellent verbal and written communication skills.
• Proficiency in professional English.
• Strong leadership, coordination, and reporting skills.
• High level of coordination with customers and effective internal communication.
• Ability to conduct regular performance evaluations.
• Proficiency in improvement initiatives and Lean Management within the logistics department.
• Experience in setting up and ensuring the accuracy of ALPLA Prod and ERP systems.
• Effective management of communication processes, internal and external.
• Ability to enter data and support the budgeting process.

Work Environment and Opportunity

You can expect to work in a modern and international environment within a stable and continuously growing company. You will be part of a young and dynamic team and will have the opportunity to work independently within a defined area of responsibility. The workplace is located in Dammam, Eastern Province, Saudi Arabia, and this role requires over 10 years of experience and is a full-time position.